Difference between revisions of "Geek Fair 2005 Debrief"
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| − | This is what we learned from [[ | + | This is what we learned from [[Geek Fair 2005]]. |
'''General''' | '''General''' | ||
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* Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps. | * Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps. | ||
* Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2) | * Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2) | ||
| + | * Book March Fourth 3-4 months in advance | ||
'''Raffle''' | '''Raffle''' | ||
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'''Setup/Cleanup''' | '''Setup/Cleanup''' | ||
| − | * Have volunteers load tents straight | + | * Have volunteers load tents straight onto trucks |
* Get clean up to happen inside the night-of | * Get clean up to happen inside the night-of | ||
* Get a cadre of volunteers to tear down on Sunday | * Get a cadre of volunteers to tear down on Sunday | ||
| + | |||
| + | [[Category:Events]] | ||
Revision as of 20:16, 21 July 2005
This is what we learned from Geek Fair 2005.
General
- Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand
- Get the permits a little earlier and remember where we put them
- Get sponsors to pay for a big thing (like the tent)
- Try to find someone with truck instead of renting U-haul or find a few pickups
- Make gateway by the indoor entrance to attract more people inside
- Water: more water, more obviously labeled, by info booth
- 3 more awesome coordinators would have been helpful. Tap into other orgs? City Repair, P:ear, SCRAP
Signage
- Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time
- Make permanent signage: water, info booth, more stuff inside, beer
- Make big robots with magnetic whiteboards that we can put schedule/map/thanks on them
Kids, Volunteers, Booths, Silent Auction
- Looks like we want more volunteers. Get some from City Repair?
- Kids' area rocked
- Booth coordinator needs to be around while tents are being set up and placed and while boothers show up
- If it's inside, put a sampling of auction stuff on the program. Or put it outside.
Beer
- If we have beer inside, let beer into big classroom
- Beer outside?
Sound
- Have sound confirmed 4 weeks before event
- Have bands locked in 4 weeks before event
- Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps.
- Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2)
- Book March Fourth 3-4 months in advance
Raffle
- Send people to walk around selling tickets during the fair
- Make raffle start a few weeks before the event so we make more money.
Publicity
- Programs: should have been passed out by volunteers and kept at booths
- Flier distribution: use party people from other orgs to pass out fliers
Setup/Cleanup
- Have volunteers load tents straight onto trucks
- Get clean up to happen inside the night-of
- Get a cadre of volunteers to tear down on Sunday