Geek Fair 2005 Debrief

This is what we learned from Geek_Fair_2005.

• Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand
• Get the permits a little earlier and remember where we put them
• Have sound confirmed 4 weeks before event
• Have bands locked in 4 weeks before event
• Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps.
• Get sponsors to pay for a big thing (like the tent)
• Try to find someone with truck instead of renting U-haul or find a few pickups
• Make gateway by the indoor entrance to attract more people inside
• If we have beer inside, let beer into big classroom
• Beer outside?
• Water: more, more obviously labeled, by info booth

Raffle

• Send people to walk around selling tickets during the fair
• Make raffle start a few weeks before the event so we make more money.

Publicity

• Programs: should have been passed out by volunteers and kept at booths
• Flier distribution: use party people from other orgs to pass out fliers

Cleanup

• Have volunteers load tents straight into trucks
• Get clean up to happen inside the night-of
• Get a cadre of volunteers to tear down on Sunday