Difference between revisions of "Geek Fair Volunteers"

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This page contains a list of shifts and volunteers for [[GEEK FAIR]].  Please create/edit entries for your area.  Places that need more info are marked in '''bold''' Whoop!
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For information on how to sign volunteers in and out, see this page: [[Geek Fair Volunteer Procedure]]
  
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== Pickups ==
+
== Much Before August 23rd ==
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* Coordinators: whoever needs stuff picked up (Oso, Zea/Lori)
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* Prepare Info Booth materials (stickers, brochures, etc.)
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* Short description: drive around picking up tables, silent auction stuff, food, etc.
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* Create signs - Julie Uthe has created many signs.
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* Shifts ('''July 15''')
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* Put up [[Geek Fair Poster|posters]].
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** 1-4 (2 volunteers)
 
−
**# (list as you get names).
 
  
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== Set-up ==
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== Day Before (August 22nd) ==
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* Coordinator: [[User:Oso | Oso]]
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* Street signs covered by "no parking tomorrow" bags
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* Short description: Put up tents, tables, chairs, stage, move stuff, make it all pretty
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* Empty out meeting room, vacuum, & position bar
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* Shifts (July 16)
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* General cleanup
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** 9-12 (8 volunteers)
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* Pathway to bathroom
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**# (list as we get names)
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* Put signs up
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** 12-3 (5 volunteers)
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* Put all Info Booth items in one place
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**#
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* Prep food for bar (i.e. cut cheese, make platters, etc.)
 +
* Set-up a laptop/till/desktop station for receiving
  
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== Info Booth ==
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=== Preparation Set-up ===
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* Coordinator: [[User:Shawn | Shawn]]
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Coordinator:  
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* Short description: point bands and booths to right places/people, answer questions, sell raffle tickets, be nice
 
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* Shifts (July 16)
 
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** 12-3 (setup and staffing - 2 volunteers)
 
−
**#
 
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** 3-6 (2 volunteers)
 
−
**#
 
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** 6-9 (staff/teardown - 2 volunteers)
 
−
**#
 
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* '''Special note''': people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
 
  
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== Kids' Activities ==
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''Table set-up, signs, and more.''
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* Coordinator: [[User:Jeeperz | Pam]]
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* 4:00 - 7:00 (10 volunteers)
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* Short description: set up kids' area and entertain rugrats throughout the day!
 
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* Shifts (july 16)
 
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** 12-3 (setup/staff - 4-5 volunteers)
 
−
**#
 
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** 3-6 (4-5 volunteers)
 
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**#
 
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** 6-8 (staff/teardown - 1-2 volunteers)
 
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**#
 
  
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== Silent Auction ==
 
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* Coordinators: Zea and Lori
 
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* Short description: set up silent auction tables, watch over 'em, answer questions as needed
 
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* Shifts (july 16)
 
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** 12-3 (1 or 2 volunteers)
 
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**#
 
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** 3-6ish (1 or 2 volunteers)
 
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**#
 
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* '''Special note''': silent auction end at 5??  It shouldn't go until 7.
 
  
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== Smashtacular ==
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== August 23rd, 2008 ==
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* Coordinator: [[User:Jeff | Jeff]]
 
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* Short description: help run the Smashtacular station
 
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* Shifts (july 16)
 
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** 12-3 (1 or 2 volunteers)
 
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**#
 
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** 3-6 (1 or 2 volunteers)
 
−
**#
 
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** 6-9 (1 or 2 volunteers)
 
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**#
 
  
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== Happy Bee ==
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=== [[Set-up]] ===
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* Coordinator: [[User:Shawn | Shawn]], [[User:Oso | Oso]]
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Coordinator:  
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* Short description: be sure there's water, trash is picked up, T-pony has clean cups, etc.
 
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* Shifts (July 16)
 
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** 3-6 (1 volunteer)
 
−
**#
 
−
** 6-8 (1 volunteer)
 
−
**#
 
  
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== Teardown ==
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''Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job. The later shifts will include checking bathrooms and trash.''
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* Coordinator: [[User:Oso | Oso]]
+
 
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* Short description: tear the sucker down.
+
 
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* Shift (July 16)
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=== Hard Drive Shuffleboard ===
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** 7-10 (8 volunteers)
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Coordinator:
−
**#
+
 
 +
''Make sure nobody's getting rowdy with the the shuffleboard stuff.''
 +
* 11:45 - 2:00
 +
*1:45 - 4:00
 +
*3:45 - 6:15
 +
 
 +
=== Info Booth ===
 +
Coordinator:
 +
 
 +
'''Money handler needed here.''' ''For those who know all about the Geek and are willing to answer questions.''
 +
* 11:00 - 2:00 (setup and staff)
 +
* 2:00 - 4:00 (staff)
 +
* 4:00 - 7:00 (staff/teardown)
 +
 
 +
: '''Special note''': people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
 +
 
 +
=== Hourly Tours ===
 +
Coordinator: Geek Fair
 +
 
 +
''Give the standard Free Geek tour.''
 +
* 12:00 - 1:00
 +
** .
 +
* 1:00 - 2:00
 +
** .
 +
* 2:00 - 3:00
 +
* .
 +
* 4:00 - 5:00
 +
** .
 +
* 5:00 - 6:00
 +
** .
 +
* 6:00 - 7:00
 +
** .
 +
 
 +
=== Beer Garden Servers ===
 +
Coordinator:
 +
 
 +
'''Money handler needed here.''' ''Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.''
 +
* 11:30 - 2
 +
* 2:00 - 4:00
 +
* 4:00 - 6:30
 +
 
 +
=== ID Checkers ===
 +
Coordinator ?
 +
 
 +
''Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.''
 +
* 11:30 - 2:00
 +
* 2:00 - 4:00
 +
* 4:00 - 6:30
 +
 
 +
=== Kids' Activities ===
 +
Coordinator:
 +
 
 +
''Help with crafts & kid's activities. This is a job for those with excess enthusiasm.''
 +
* 11:00 - 2:00
 +
* 2:00 - 4:30
 +
* 4:30 - 7:00
 +
 
 +
=== [[Smashtacular]] ===
 +
Coordinator:
 +
 
 +
'''Money handler needed here.''' ''Ensure the safety of smashers, clean-up, and more.''
 +
* 11:00 - 2:00
 +
* 2:00 - 4:30
 +
* 4:30 - 7:00
 +
 
 +
=== Receiving ===
 +
Coordinators: Receiving Intern
 +
 
 +
''Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!''
 +
* 11:00 - 2:00
 +
* 2:00 - 5:00
 +
* 5:00 - 7:00
 +
 
 +
=== Helmet Fitters ===
 +
Coordinators:
 +
 
 +
''Fit people for $6 Helmets!''
 +
* 11:00 - 2:00
 +
* 2:00 - 4:30
 +
* 4:30 - 7:00
 +
 
 +
=== [[Teardown]] ===
 +
Coordinator:
 +
 
 +
''Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.''
 +
* 6:00 - 9:00
 +
 
 +
 
 +
=== STAFF TASKS DURING GEEK FAIR ===
 +
* Bartending
 +
* Regular floor shifts (Store, Front Desk, Receiving)
 +
* Tours
 +
* Info booth
 +
* Set-up Coordinator(s)
 +
:* (separate Coordinators for Bar, Tents, Signage?)
 +
* Clean-up Coordinator
 +
* Geek Arena
 +
* Smashtacular
 +
* FOSS Panel coordination
 +
* MC for raffle
 +
* MC for other stuff
 +
 
 +
== Afterwards ==
 +
* Thank you notes
 +
* Hardware grants follow up for performers
 +
* Make sure everything is returned
 +
 
 +
[[Category:Geek Fair]]

Latest revision as of 18:42, 5 December 2008

For information on how to sign volunteers in and out, see this page: Geek Fair Volunteer Procedure

Much Before August 23rd

  • Prepare Info Booth materials (stickers, brochures, etc.)
  • Create signs - Julie Uthe has created many signs.
  • Put up posters.

Day Before (August 22nd)

  • Street signs covered by "no parking tomorrow" bags
  • Empty out meeting room, vacuum, & position bar
  • General cleanup
  • Pathway to bathroom
  • Put signs up
  • Put all Info Booth items in one place
  • Prep food for bar (i.e. cut cheese, make platters, etc.)
  • Set-up a laptop/till/desktop station for receiving

Preparation Set-up

Coordinator:

Table set-up, signs, and more.

  • 4:00 - 7:00 (10 volunteers)


August 23rd, 2008

Set-up

Coordinator:

Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job. The later shifts will include checking bathrooms and trash.


Hard Drive Shuffleboard

Coordinator:

Make sure nobody's getting rowdy with the the shuffleboard stuff.

  • 11:45 - 2:00
  • 1:45 - 4:00
  • 3:45 - 6:15

Info Booth

Coordinator:

Money handler needed here. For those who know all about the Geek and are willing to answer questions.

  • 11:00 - 2:00 (setup and staff)
  • 2:00 - 4:00 (staff)
  • 4:00 - 7:00 (staff/teardown)
Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.

Hourly Tours

Coordinator: Geek Fair

Give the standard Free Geek tour.

  • 12:00 - 1:00
    • .
  • 1:00 - 2:00
    • .
  • 2:00 - 3:00
  • .
  • 4:00 - 5:00
    • .
  • 5:00 - 6:00
    • .
  • 6:00 - 7:00
    • .

Beer Garden Servers

Coordinator:

Money handler needed here. Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.

  • 11:30 - 2
  • 2:00 - 4:00
  • 4:00 - 6:30

ID Checkers

Coordinator ?

Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.

  • 11:30 - 2:00
  • 2:00 - 4:00
  • 4:00 - 6:30

Kids' Activities

Coordinator:

Help with crafts & kid's activities. This is a job for those with excess enthusiasm.

  • 11:00 - 2:00
  • 2:00 - 4:30
  • 4:30 - 7:00

Smashtacular

Coordinator:

Money handler needed here. Ensure the safety of smashers, clean-up, and more.

  • 11:00 - 2:00
  • 2:00 - 4:30
  • 4:30 - 7:00

Receiving

Coordinators: Receiving Intern

Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!

  • 11:00 - 2:00
  • 2:00 - 5:00
  • 5:00 - 7:00

Helmet Fitters

Coordinators:

Fit people for $6 Helmets!

  • 11:00 - 2:00
  • 2:00 - 4:30
  • 4:30 - 7:00

Teardown

Coordinator:

Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.

  • 6:00 - 9:00


STAFF TASKS DURING GEEK FAIR

  • Bartending
  • Regular floor shifts (Store, Front Desk, Receiving)
  • Tours
  • Info booth
  • Set-up Coordinator(s)
  • (separate Coordinators for Bar, Tents, Signage?)
  • Clean-up Coordinator
  • Geek Arena
  • Smashtacular
  • FOSS Panel coordination
  • MC for raffle
  • MC for other stuff

Afterwards

  • Thank you notes
  • Hardware grants follow up for performers
  • Make sure everything is returned
Retrieved from "http://wiki.freegeek.org/index.php?title=Geek_Fair_Volunteers&oldid=36320"