Geek Fair Volunteers

Much Before August 23rd

• prepare Info Booth materials (stickers, brochures, etc.)
• soundtrack for Smashtacular
• create signs

Day Before (August 22nd)

• street signs covered by "no parking tomorrow" bags
• empty out meeting room, vacuum, & position bar
• general cleanup
• pathway to bathroom
• clear out classroom for LAN party
• put all Info Booth items in one place
• prep food for bar (i.e. cut cheese, make platters, etc.)

August 23rd, 2008

Set-up

• physical, hands-on, set stuff up
  • 8:00 - 12:00 (10 volunteers)
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  • 12:00 - 3:00 (3 volunteers) ????
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Hard Drive Shuffleboard

• Coordinator?
• make sure nobody's getting rowdy with the the shuffleboard stuff
  • 11:45 - 2:00

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• • 1:45 - 4:00

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• • 3:45 - 6:15

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Info Booth

• Coordinator: ?
• point bands & booths to right places/people, answer all sorts of questions, sell raffle tickets, be nice & cheery
  • 11:00 - 2:00 (setup and staff)
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  • 2:00 - 4:00 (staff)
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  • 4:00 - 7:00 (staff/teardown)
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Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.

Hourly Tours

• Coordinator: ?
• Give the standard Free Geek tour.
  • 1:00 - 2:00

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  • 2:00 - 3:00

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  • 3:00 - 4:00

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  • 4:00 - 5:00

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  • 5:00 - 6:00

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  • 6:00 - 7:00

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Beer Garden Servers

• Coordinator: ?
• help set up & serve the beer (but not to drunk people)
  • 11:30 - 2
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  • 2:00 - 4:00
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  • 4:00 - 6:30
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Special note: these servers are hopefully OLCC permitted, and if not, they're not afraid of being tough.

ID Checkers

• Coordinator ?
• help set up, sit at the entrance to the beer garden and check the IDs of people wanting beer,keep people from leaving the beer garden with alcohol. Be tough!
  • 11:30 - 2:00

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  • 2:00 - 4:00

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  • 4:00 - 6:30

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Special note: people who do ID check should probably be core members/OLCC/trusted friends.

Kids' Activities

• Coordinator: Sophia Luchini-Dexter
• set up kids' area & entertain rugrats throughout the day
  • 11:00 - 2:00 (setup/staff)
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  • 2:00 - 4:30 (staff)
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  • 4:30 - 7:00 (staff/teardown)
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LAN party-er

• Coordinator:
• assist Backspace with set up and troubleshoot networking problems with the LAN, assist with tear-down
  • 9:00 - 12:00 ?
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  • 5:00 - 7:30 ?
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Smashtacular

• Coordinator:
• help run the Smashtacular station
• Helpful implements: Shovel, broom, safety equipment, boombox, WMDs, heckling lessons
  • 11:00 - 2:00
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  • 2:00 - 4:30
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  • 4:30 - 7:00
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Receiving

• Coordinators: Charles
• help run the ad hoc receiving station
  • 11:00 - 2:00
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  • 2:00 - 5:00
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  • 5:00 - 7:00
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Teardown

• Coordinator: DARRYL
• tear the sucker down!
  • 6:00 - 9:00
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Money Handling

• Smashtacular
• Raffle Tickets
• Info Booth (sell DVD's?)

Other

• Bathroom checkers
• Checking on Trash

STAFF TASKS DURING GEEK FAIR

• bartending
• regular floor shifts (Store, Front Desk, Receiving)
• tours
• info booth
• set-up Coordinator(s) = Liane

• (separate Coordinators for Bar, Tents, Signage?)

• clean-up Coordinator = Darryl?
• Geek Arena
• LAN Party coordination with Backspace
• Smashtacular
• FOSS Panel coordination
• MC for raffle
• MC for other stuff

After wards

• thank you notes
• hardware grants follow up for performers
• make sure everything is returned