HR Howto

Presenter: Mark Kille
Date:Tue Feb 21 2012

Employees must be regularly schedule for at least 24 hours to qualify for the following:

INSURANCE

Employees can pursue their own Medical & Dental plan and be compensated $42/mo

This is considered taxable income

MEDICAL

Open enrollment period happens once a year in November and closes in December

Qualifying events exist that allow enrollment outside of the open enrollment period

e.g., Marriage, Child birth

3 Available Plans

Employee contributions are outlined in the CBA

Deductible

Employees pay up to the total amount of the deductible per year, before coverage occurs on certain services

Base plan: $250

Co-pay

Employees pay a flat fee for specific services

Base plan: $20

Co-insurance

Employees pay a percentage of fees for specific services

Base plan: 20%

Max Out-of-Pocket

Employees will pay no more than this fee for specific services

Base plan: $2000

Member Services can help to explain the above features, as can the HR Coordinator

Enrollment will begin coverage on the 1st of the following month

Leaving the organization will provide coverage until the end of the current month

Free Geek offers an Alternative Care Rider (Co-pays for alternative health services)

e.g., Massage therapy, acupuncture, naturopathy, etc.

DENTAL

Same open enrollment as Medical

1 dental plan

No deductible

No payment for preventative care

Co-insurance

Employees pay a percentage of fees for specific services

Base plan: 20%

No orthodontics

Annual Maximum

$2000

Enrollment will begin coverage on the 1st of the following month

Leaving the organization will provide coverage until the end of the current month

FLEXIBLE SPENDING ACCOUNT (FSA)

Open enrollment occurs in December and closes in January

"Use it or Lose it"

Can be used for qualified medical and dependent care expenses

• Annual cap on contributions to be used for medical expenses = $2000
• Annual cap on contributions to be used for dependent care expenses = the LESSER of $5000 or spouse's income (if married filing taxes jointly) or $2500 (if married filing taxes separately)

RETIREMENT

Enrollment can occur any time, becoming active on the next paycheck

Free Geek will match up to 3% of an employee's gross pay

Max for 2012:

$ 5,000 Employee

$12,000 Free Geek:

Withdrawals before retirement age will incur a tax penalty

You should be able to roll this IRA into another IRA

Unsure whether or not you can roll another IRA into this one

We got a guy who can help to work out unique scenarios

WORKER'S COMPENSATION

Occurs automatically upon incident, requires filing a report

UNPAID LEAVE

OFLA/FMLA

12 weeks

Military leave

Extent of active duty

Random/Miscellaneous

Up to 30 days at management's discretion

BREAKS

BU Staff will have breaks facilitated by their Direct Supervisor, as per the Organization Chart

Requests for changes in scheduled breaks are explained in the next section

SCHEDULE

How to request Schedule changes

1. Go to http://schedule.freegeek.org from any internet connection
2. Click 'Request Schedule Change' near the top of the page
3. From here you have the following options:
   • Request a meeting
   • Request a vacation
   • Request schedule history corrections to stop hours logging reminders
   • Request other schedule changes
4. Fill out the fields; under notes, try to include as much information as possible
5. Ideally, all request will be submitted 10 business days in advance

How to call in Sick

1. Call the "Sick" phone (971-295-4542). Leave a voicemail or a text message.
2. E-mail paidworkers@ explaining when you'll be gone, when you expect to be back, and what coverage needs to occur
3. Try to provide as much advanced notice as possible

Our PTO covers both vacation and sick time