User:Shawn/Projectos

Internships

• Improve experience for volunteer interns
• Gain fewer but better quality interns
• Support staff more through entire process
• Update documentation

Timeline

• 18 Put timeline into calendaring system (2 hours)
• 18 Cull old interns: paper and online (.5 h)
• Set up RT queue(1 h)
• Talk to departments (5 h)
  • Who's interning right now
  • How many do you want
  • How much time should they put in there: weekly and # of weeks
  • What should they do
  • Clarify type of person they're looking for
  • Clarify what to expect from me and what they'll need to do
• Cull old interns: paper and online (.5 h)
• Refine/develop job descriptions for desired interns with supervisors (2 h)
• Update documentation (2-5 hours)
• Do outreach (see below)

Ongoing

• Remind staff to check in on interns
• Remind staff to complete required paperwork
• If there's room for new intern, ask if anyone wants one
• Cull job descriptions
• Develop and post new job descriptions

Media Kit

• Create physical and online media kit

Timeline

Physical Kit

• Outreach to graphical designers and non-profits about their media kits (10 hours)
• Create outline for physical media kit
• Create/edit copy for physical kit
• Show to outreach committee, get suggestions on content and organization
• Make changes as suggested by committee
• Create graphical design for physical kit
• Acquire potential supplies for kit
• Create prototypes
• Get input from outreach committee and 1 or 2 graphical designers on design
• Make changes as suggested
• Document overview of contents and printing and updating instructions

Online

Dependency: New website is closer/decided upon

• Possibly get input from non-profits about online kits
• Create outline for physical media kit
• Consult with Matteo about how to mesh kit with new website
• Create/edit copy for kit
• show to outreach, get suggestions on content and organization
• Make changes as suggested by committee
• Put kit up on new website
• Get input from outreach committee and a graphical designer on design
• Make changes as suggested, consult with Matteo to change backend if necessary
• Document overview of contents and updating instructions

Volunteer Outreach

• Acquire quality interns
• Acquire some adoption volunteers

Timeline

Dependency: New interns are desired and staff is ready for them

• Talk to Molly of Restore to get ideas on outreach methods
• Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities
• Create/update online profiles for:
  • Craigslist
  • Volunteer here
  • Idealist
  • Volunteer match
  • PSU
  • PCC
  • Reed
  • Lewis & Clark
  • Hands on Portland?
• Update wiki page for volunteer recruitment: specialized volunteers
• Make a spreadsheet of good potential contacts
• Create and use calendaring software to stay on top of postings

Phones

Dependency: New office coordinator

• Organize documentation (on wiki?)
• Teach someone how to change greeting

Other

• 18 Create calendaring system (new project management software? google?)