Volunteer Appreciation BBQ 2010

Saturday, July 24th 4-7 PM

Food

From Cash&Carry

• soda & juice
• hamburgers
• sausages/hot dogs
• buns
• ice
• chips
  • done
• salsa
  • done
• ketchup & mustard
• charcoal? They have the $11 bags of real wood coalsTonyc

From New Seasons

• veggie burgers/sausages
  • done, burgers needed
• onion, tomato, lettuce
• fruit?

Homemade

• Meredith sent out an e-mail asking staff members if they'd be willing to bring some homemade stuff
• Liane will make her bangin' vegan potato salad
• Meredith will make coleslaw

Keep it Legal Brownie Contest 2.0

• Meredith made signs & will post them
  • done
• We need judges
  • Last year we chose some well-known volunteers to be judges, including Nate. I recommend getting a Board member, staff member, and (star?) volunteer Ali 20:47, 15 July 2010 (UTC)
  • Richard?
  • Anyone who likes brownies?
• We need to designate a prize for this
  • T-shirt? nope

Booze

• Keg tap (reliable!!!)
  • We may have one. Morgan may bring one. Worst case is to rent it from Maletis for $5 +$60 dep.
• Servers Between Jeff R. Leah, RfS and Luiz should have enough legal servers to cover.
• Beer (Ninkasi?)
  • Tony will call MMiller He said we should just go through Maletis
  • 7000 North Cutter Circle

Portland, OR 97217-3953 (503) 735-2300

• • We would just pick it up day of. No need to pre order. Keg should be about $140 + $30 deposit.
• Also need receptacle for keg and ice
• Other (wine?) Could get case of $3 chuck at Trader Joes if desired
• Maybe a case of swilly cheap beer for those who prefer that? PBR?
• P/U and delivery needed.

Set Up

Advice from previous years: use a Sharpie and write on the table (underneath side, of course) where the table came from, e.g "Meeting Room", "Laptops Recycling Table". Ali 20:53, 15 July 2010 (UTC)

• We need ~8 tables (We have 2 that Meredith could find)
  • use meeting room tables,
• We need ~50 chairs (We have ~30 that Meredith could find)
• We need grillz (Liane will check into this)
  • Big grill(meat) near warehouse: confirmed
  • small round webber grill: will be at FG before party
  • small barrel grill : matteo has one, Sergio will ask if we can borrow
• Last year Liane bought a ton of compost-able paper plates, she will try to find them or buy more
  • got them, Kathie checked ,they're in the closet
• We will need to set up trash/recycling/compost bins & make everyone aware that they can compost paper plates & plastic utensils

Live Music

• Billy K & friends will be playing for us
• Sean Morgan will be setting up - Liane is working with him

Raffle Prizes

• Super system made by Build volunteers (Caitlin will talk to Alan)
  • Done
• AV prizes? (Meredith will ask Dirk about this)
• T-shirts (Laurel has ordered them)
  • nope
  • T-shirts will probably not be ready by the 24th, certificates instead?
• Cellar Door coffee/gift certificates (Liane will ask Luiz to do this)
  • done
• Nosh gift certificates? (Meredith will ask them)
  • Done
• Classic Game stuff (Tony has a Classic NES +games package)
• $20 Starbucks gift card
• Could do a lappie, too
• Citybikes will have a basket of goods ready for p/u soon
  • done
• WAiting on reply from Next Adventure

Raffle logistics

• Tony has 300 tickets made up
• Need a scheme for distributing tickets (how to dole them out?)
• Propose having all prizes on a table and first person drawn gets first pick, second pick, etc. Allows for preferences.

Blaine Chess Challenge

• Tony has 5 chess boards lined up. Should be good.
• We should make sure he's in the shade