Volunteer Desk During the Day Tasks
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Initials
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Check all bags that come in the door. |
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Check in volunteers by putting a check mark next to their name on the sign-up sheet. If they walk in to fill an empty slot, make sure their names are written on the sign-up sheets with a check mark at the time of walk in. |
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Schedule volunteers. (See Scheduling Exceptions.) |
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Log volunteer hours. |
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Enter volunteer information during/after tour. |
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Check the Summer break groups and block out their shifts on the adoption schedule. |
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Schedule volunteers for classes. Write their name & phone number in the classbook. Fill out a reminder card for them. |
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Check messages throughout the day |
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Check bathrooms: make sure each bathroom has sufficient toilet paper and paper towels |
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Make the afternoon batch of coffee |
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Ensure the scheduled tour guide is available. |
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Follow tech support intake and outgoing procedures |
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Print Build and Adoption Packets and Group Volunteering forms |
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Tuesdays print new schedule pages. Put pre-assigned groups from our Group volunteering page onto the adoption schedule weekly. See wiki: Group_Volunteering_Policy for more info or talk to Darryl. Print class schedules pages, too.
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Tuesdays and Thursdays, print adoption & build packets, volunteer brochures, build status sheets, new volunteer forms, tech support forms - all as needed |
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Notify Valerie if we are almost out of white volunteer cards |
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Notify Valerie or Liane when low on coffee supplies or office supplies. Do not wait until you are out. There is a lag time. |
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Check and add printer paper if needed. |
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