Big Meeting Minutes

When: 7:15 pm, Weds Aug. 22
Place: Free Geek Big Room
Facilitator: Richard
Scribe: Laurel and Ebeth
Attendance: Taken on a sheet: more than 40 people!
Agenda: Big meeting agenda

Overview: Richard

See agenda Frameworks for considering possible paths: dichotomies that can be used to describe Free Geek, attributes and trends.

Reports

Build & production: Matteo

See Production plan

• programs will have to change in response to changes in hardware, may become less educational
• problems in space use have arisen because of the piecemeal development of the production programs
• better testing of hardware before it goes to the build workshop will save volunteer time and effort

Talk to matteo, martin, Jeff about production issues.

Space use: Matteo

See Facility Plan

• primary attribute here is our messiness
• space use group has been actively working on improving our use of the space, using Zoning plan
• major considerations of space use in the range of our plan are whether we will want to seek more space or buy a space
• moving would be a challenge to publicize and we would be hard-pressed to find an equal or better site. we might want to maintain some presence here to catch people who don't hear about it.
• do we want to explore sister free geeks in town or satellite locations?
• what about partnering with already-established organizations (like goodwill) that have locations that we could use?

Sales: Luiz

See Sales Plan

• Income has been growing, but may be stopped relatively soon by space limitations.
• Biggest external threat is the eWaste legislation.
• We build more computers than are sold; the reason for this is unclear. Primary reason could be Linux. Promoting Linux could be important to addressing this challenge. Offering classes to purchasers could help. Make the example box in the store more evident.
• Floor assistants in the store on peak days could be a great help in our customer service.
• Moving more volunteers into laptop and advanced testing would produce more saleable items.
• The path to volunteering in the store is unclear.
• Has there been thought given to a second store location or a rummage sale?

Outreach: Ali

See Inreach Plan, PR Plan, Commies Plan

• A dedicated staff person to coordinate outreach is a goal
• Another goal: more volunteers through association with other organizations
• Want to see tours improve as a community and volunteer education tool

Education and Tech Support: Michael

See Tech Support Plan

• F/OSS has been improving; more people are keeping Linux on the machines
• Support is heavily influenced by QC and education
• Could use more education for grantees and store customers
• Support will grow, partially because more people are keeping our software

See Education plan

• Although the org is permeated by education, the program itself is a bit iffy because the non-class education that is our strength is less recognized.
• There is demand for classes that can help adopter-type people become more self-sufficient.
• Hiring an education coordinator is imminent. We are likely to have more classes.
• Where can we fill in the gaps in our education program without impairing the efficiency of other programs?
• Have our educational tools (wiki, etc.) been as helpful as they should be, and do they need to evolve further? - They have been helpful, but improvements in the wiki probably won't have too much benefit.
• Potential partnership: parks bureau's seniors' computer classes.
• Both ed and tech support have a hard time getting and keeping volunteers. Path to volunteering may be unclear.

Receiving: Nori

See Receiving plan

• Need more knowledgeable people to keep things running smoothly on busy days
• May well get more older hardware before we start getting the laptops
• Question: What do you think about a truck? It would be very useful in allowing us to pick up more corporate donations.
• Question: What if we move the receipt part of the front desk into receiving? There are issues with that, including the theft rate in receiving and issues of moving stuff.
• Question: What's the biggest problem w/r/t receiving and flow of stuff? People assuming that stuff goes to the store or to printerland. Communication is murky about what is wanted.

Recycling: Liane

See Recycling plan

• vendor verification can be a big challenge
• things are changing and the process will need to keep up (what to do with LCD monitors?)

BUSINESS

TITLE: PRESENTERS NAME (NEW/OLD)

• Link to relevant conversation.

  (Summarize Presentation)

• List Clarifying Questions
  • Question - Answer
• List Concerns
  • Concern - Questions Which Clarify the Concern
• Proposal:

  (final proposal)

  • Decision adopted (with Unresolved Concerns Listed - AKA Stand Asides) | Send to Committee (if creating a new committee list interested people)

REMAINING COMMITMENTS

New commitments, and Carry-Overs copied from above.

• Name - commitment - status (discussion points if necessary)
• Name - commitment - status (discussion points if necessary)

Next Meeting

• Facilitator:
• Scribe:
• Minutes Checker:
• Reporters to other meetings?
• Date and time:
• Place:
• List of unfinished business for the next meeting: