Difference between revisions of "Policy on Receiving and depositing money"

From FreekiWiki
Jump to navigation Jump to search
m (Receiving and depositing money moved to Policy on Receiving and depositing money: needs to be clear this is a policy and not procedure)
 
(9 intermediate revisions by 3 users not shown)
Line 1: Line 1:
''This is a policy in progress. It will be discussed at a staff meeting, possibly ammended, and then recommended to the Community Council for approval.'' ''Thoughts anyone?'''
+
''' Maybe we can subsume this and certain other money-related items under a "Money Handling Policy" or "Accounting Practices Policy"? [[User:Ali|Ali]] 21:31, 21 July 2010 (UTC)'''
  
 
The jobs of receiving money for Free Geek, recording it in the books (or accounting software), and depositing that money should be split between at least two separate people. Under normal circumstances:
 
The jobs of receiving money for Free Geek, recording it in the books (or accounting software), and depositing that money should be split between at least two separate people. Under normal circumstances:
  
* The C7 committee should designate who on staff can receive money, who can do the books, and who can deposit the money.
+
* The C7 committee designates who on staff can receive money and who can do the books.
 +
* The C7 committee recommends to the board who can deposit the money.
 
* C7 should design appropriate procedures for tracking money that comes in.
 
* C7 should design appropriate procedures for tracking money that comes in.
 
* The person receiving the money (receiver) is responsible for following procedure, recording the amount and other information, and putting the money in a secure location.
 
* The person receiving the money (receiver) is responsible for following procedure, recording the amount and other information, and putting the money in a secure location.
Line 11: Line 12:
 
It is likely that the receiver and the bookkeeper will be the same person. If a check comes in the mail it should be given to a receiver. Front Desk and Thrift Store staff must be able to be receivers.
 
It is likely that the receiver and the bookkeeper will be the same person. If a check comes in the mail it should be given to a receiver. Front Desk and Thrift Store staff must be able to be receivers.
  
[[Category: Policy]]
 
 
[[Category: C7]]
 
[[Category: C7]]
 +
[[Category: Accounting]]
 +
[[Category: Undocumented Policy]]

Latest revision as of 15:41, 26 August 2010

Maybe we can subsume this and certain other money-related items under a "Money Handling Policy" or "Accounting Practices Policy"? Ali 21:31, 21 July 2010 (UTC)

The jobs of receiving money for Free Geek, recording it in the books (or accounting software), and depositing that money should be split between at least two separate people. Under normal circumstances:

  • The C7 committee designates who on staff can receive money and who can do the books.
  • The C7 committee recommends to the board who can deposit the money.
  • C7 should design appropriate procedures for tracking money that comes in.
  • The person receiving the money (receiver) is responsible for following procedure, recording the amount and other information, and putting the money in a secure location.
  • The person doing the books (bookkeeper) is responsible for following procedure and correctly entering the transactions in the books (or accounting software).
  • The person depositing the money is responsible for getting the money safely to the bank and reporting the deposit information to the bookkeeper.

It is likely that the receiver and the bookkeeper will be the same person. If a check comes in the mail it should be given to a receiver. Front Desk and Thrift Store staff must be able to be receivers.