Difference between revisions of "Talk:Board Election Checklist"
Jump to navigation
Jump to search
Line 3: | Line 3: | ||
=== Town Hall Agendas (September(?) 2011 example) === | === Town Hall Agendas (September(?) 2011 example) === | ||
− | Notes from committee meeting with [[User:Paulm]] | + | Notes from committee meeting with [[User:Paulm]] about process, structure and content of the new Annual Town Hall Meetings. --[[User:Kathey|kathey]] 17:52, 6 May 2011 (UTC) |
Annual reports and information on vetted board nominees are distributed a minimum of thirty days before the annual meeting. | Annual reports and information on vetted board nominees are distributed a minimum of thirty days before the annual meeting. |
Revision as of 18:55, 10 May 2011
Bilaws changes, FG Council transition and new board of directors
Town Hall Agendas (September(?) 2011 example)
Notes from committee meeting with User:Paulm about process, structure and content of the new Annual Town Hall Meetings. --kathey 17:52, 6 May 2011 (UTC)
Annual reports and information on vetted board nominees are distributed a minimum of thirty days before the annual meeting.
TIME | ITEM | WHO | GOAL | PROCESS RECOMMENDATION |
---|---|---|---|---|
time 0 | convening the meeting | facilitator | focusing room attention | introduce the agenda and ground-rules, including brevity and "voice only" roles |
5 minutes + 2 min. clarifying questions per report | annual reports: finance, mission-driven service, operations, policy changes | Board directors, and/or presenters chosen by the board | everyone "on the same page" working with the same information, formally accounting for FG service to the world. | 5 min Oral "executive summaries" with 2 min of clarifying questions only. Max of 3 projected slides per report. Each report includes: how concerns raised at last year's Town Hall Meeting have been addressed, the year's successes & challenges. Should briefly by accurately reflect the reports that were distributed before the meeting. |
x min | explaining the voting procedure | board or someone designated by the board | simplest possible accurate explanation of the voting method for board seats | share simple graphics and maybe 3 projected slides, or simple drawings on paper. |
x min | generating topic suggestions | all with voice | cluster similar topic-suggestions as talking points for open discussion | post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets |
x min | break & collating discussion topics | facilitation group don't get a break! | cluster similar topic-suggestions into groups for open discussion after break | organizing topic suggestions |
x min | open discussion | all with "voice" | topics addressed by the core from a "big picture" perspective, with comments and questions from all | board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside |
x min | nominee introductions | nominees | familiarize the community with name, face and FreeGeek interests, background etc. | speak and answer questions |
x min | lunch | all | relax and get-to-know each other | Select tables to encourage informal and relaxed meeting new people. Distribute staff, board, core volunteers, and nominees widely. Intro's might include: why I got involved at FG, What I do or care about now, What I'd like to do in the future. |
x min | milling around after-lunch | all except facilitator group who are re-arranging tables. | building momentum and individual connections | the feel of a cocktail party with relaxed, but serious discussion sans alcohol. Distribute staff, board and core volunteers around the room. opportunity to ask questions or individually speak with board, staff and nominees |
x min | reconvene the plenum | all | structured discussion of FG big picture to be recorded for the year, and to introduce the upcoming small group topics. | Describe the clusters of topics/questions raised before lunch, discuss them in the large group. |
x min | small topic-group discussions | all, but in multiple small groups | specific topics to be transcribed and then reviewed by the board during the next year. | Small groups at topic tables with large sheets for writing notes, perhaps with pre-written facilitation hints, (such as "short term, long term, and general areas of concern) |
x min | reconvene large group to hear report-backs | small groups present to all | sharing results of previous discussion | begin with specific reports, then open for questions. |
x min | short break | all | catching breath and gathering thoughts | suggest people contemplate quietly |
x min | closing speech | someone officious, or the facilitator | evaluation of the day, closing the meeting, and distributing voting materials if needed. | e |
4 hours since start | opening ballot box | the oldest person in the room | formalize-ritualize the beginning of the voting period, showing no vote has yet been collected. | cutting ribbon or some other such ceremony that includes unlocking a secured box. |