Distributing Tills

Each morning fresh tills need to be distributed to the Donor Desk and the Thrift Store. This is a fairly straightforward procedure.

• Fresh tills belong in the safe in the third shelf (from the top). These should have neatly counted money in them and a fresh till worksheet.
• There are three sets of tills. Each is marked with a number (1-3). Each set contains a till marked "Thrift Store" and one marked "Front Desk".
• The top drawer is not needed.
• The second drawer is only needed in an emergency.
• You need someone with a safe key to do this.

1. Pull the tills from the third shelf.
   • Check to see if the numbers match, and that there is one for each location.
   • If there is a problem, see below.
2. Leave the third safe door open, exposing an empty shelf.
3. Distribute the tills to the donor desk and thrift store.
   • Collect the credit card machine tapes from each location.
   • Collect the receiving tally slips from the donor desk
4. Bring all tapes and slips back to the escape hatch.
   • Leave on the table.
5. Check the bottom shelf in the safe for a clean set of tills.
   • If found, move one clean set up to the third shelf and lock both safe doors.
   • If no clean tills are found lock only the bottom safe door. Leave the third safe door open, exposing an empty shelf.

Problems?

If the third shelf does not contain any clean tills,

open and look on the bottom shelf for a clean set of tills. If found, swap the clean set into the third shelf, and the used set into the bottom shelf. Lock the bottom shelf and proceed from step 2 above.

If there are no clean tills,

This means that someone messed up. This rarely happens. Follow the emergency till counting procedure below:

Emergency till counting procedure

Normally, you don't need to do this. Be sure you actually do need to before proceeding.

• Take all the money and paperwork from the used thrift store till and place in an envelope. Write a note, saying the date and "Thrift Store" on it. Put in envelope.
• Take all the money and paperwork from the used front desk till and place in an envelope. Write a note, saying the date and "Front Desk" on it. Put in envelope.
• Take $100 from the cash box and "change for tills" envelope (in the second door from the top). Put this into the front desk till.
• Take $250 from the cash box and "change for tills" envelope (in the second door from the top). Put this into the thrift store till.
• Distribute these tills using the regular procedure.
• Alert the beancounters that the tills were not ready.