Staff Exit Procedure

Because situations will vary, some of these steps will be more critical or time-sensitive in different cases. Documentation, however, is a must. These steps are specifically applicable to staff collective members, though most of them will be useful for interns/associate staff.

• On last day
  • Get keys
  • Recollect infrastructure equipment they might have
  • Determine status: for example, quit/laid off/fired
    document decision and supporting evidence in their personnel file

• Later communication with the individual
  • Get them their last paycheck & discuss vacation reimbursement
    if there's vacation backpay or other payment issues, be sure this is clear and documented in the personnel file
  • If applicable, figure out logistics of transition to new hire: can they do training?

• First possible opportunity (or HR meeting, if not pressing)
  • review whether we need to change locks/passwords
  • Remove from restricted email lists and server groups
  • Announce it to the community

• Ongoing
  • Calls about former employees should go to members of the HR committee
  • Information about unemployment should go to HR as well