Difference between revisions of "Checking the checks"
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There are several common errors that people make when writing us a check. Please follow this procedure whenever taking a check at Free Geek: | There are several common errors that people make when writing us a check. Please follow this procedure whenever taking a check at Free Geek: | ||
− | # Is | + | # Is it made out to '''Free Geek'''? (It should be) |
# Does it have a '''date''' on it? (It should be today's date.) | # Does it have a '''date''' on it? (It should be today's date.) | ||
+ | #* ''(People make a lot of mistakes, especially at the beginning of a new year.)'' | ||
+ | #* ''Do not accept post-dated checks.'' | ||
# Is the '''amount correct''' (check both the numbers and the written out version). | # Is the '''amount correct''' (check both the numbers and the written out version). | ||
− | # Check the person's '''ID'''. | + | # Check the person's '''ID'''. |
+ | #* Check the name. Are they who they say they are? | ||
+ | #* Write the ODL number or whatever on the check. | ||
+ | #* Verify signature | ||
# Record the receipt number: | # Record the receipt number: | ||
#* If you're at the Front Desk write '''FD''' on all checks. Add the number of the invoice or receipt if you have one. | #* If you're at the Front Desk write '''FD''' on all checks. Add the number of the invoice or receipt if you have one. | ||
Line 10: | Line 17: | ||
#* If you don't have a receipt, write '''FD''' or '''TS''' anyway. | #* If you don't have a receipt, write '''FD''' or '''TS''' anyway. | ||
# '''Endorse''' the check. (Both the front desk and the thrift store have an endorsement stamp.) | # '''Endorse''' the check. (Both the front desk and the thrift store have an endorsement stamp.) | ||
+ | # Do not accept '''starter checks.''' These are checks that do not have an address on them and usually have check numbers with 3 digits instead of 4. | ||
+ | # If you accept a check for any transaction, always record the customer's name and address in the database. This makes tracking down problem checks easier. (Repeat customers and volunteers should already be in there.) | ||
[[Category: Howto]] | [[Category: Howto]] | ||
[[Category: Accounting]] | [[Category: Accounting]] | ||
− | [[Category: | + | [[Category: Donation Desk]] |
− |
Latest revision as of 13:46, 17 May 2013
This page or section appears to be out of date or otherwise inaccurate.
Please edit as seems necessary, removing the {{cleanup}} tag when you are through.
There are several common errors that people make when writing us a check. Please follow this procedure whenever taking a check at Free Geek:
- Is it made out to Free Geek? (It should be)
- Does it have a date on it? (It should be today's date.)
- (People make a lot of mistakes, especially at the beginning of a new year.)
- Do not accept post-dated checks.
- Is the amount correct (check both the numbers and the written out version).
- Check the person's ID.
- Check the name. Are they who they say they are?
- Write the ODL number or whatever on the check.
- Verify signature
- Record the receipt number:
- If you're at the Front Desk write FD on all checks. Add the number of the invoice or receipt if you have one.
- If you're in the Thrift Store write TS on all checks. Add the number of the sales receipt if you have one.
- If you don't have a receipt, write FD or TS anyway.
- Endorse the check. (Both the front desk and the thrift store have an endorsement stamp.)
- Do not accept starter checks. These are checks that do not have an address on them and usually have check numbers with 3 digits instead of 4.
- If you accept a check for any transaction, always record the customer's name and address in the database. This makes tracking down problem checks easier. (Repeat customers and volunteers should already be in there.)