Difference between revisions of "User:Shawn/Projectos"
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Line 71: | Line 71: | ||
==Website Changeover== | ==Website Changeover== | ||
* Decide on new website CMS | * Decide on new website CMS | ||
− | * Test and customize new CMS | + | * Test and customize new CMS with input from departments |
− | * Move content over | + | * Move content that we're keeping over |
− | * Create new content | + | * Create and enter new content |
* Make live | * Make live | ||
===Timeline=== | ===Timeline=== | ||
− | Dependencies: Matteo helps, technocrats approve and do whatever they need to do to make it happen | + | Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen |
* Get input from departments re: what they want relating to their areas on the website | * Get input from departments re: what they want relating to their areas on the website | ||
** Focus them on the audience: potential volunteers? donors? | ** Focus them on the audience: potential volunteers? donors? | ||
Line 96: | Line 96: | ||
* Get input from webbies/PR (3 h) | * Get input from webbies/PR (3 h) | ||
* Make necessary changes (2 h) | * Make necessary changes (2 h) | ||
− | * Move content over (6 h) | + | * Move rest of content over (6 h) |
* Technocrats do something magic to make it go live | * Technocrats do something magic to make it go live | ||
Revision as of 18:12, 14 February 2008
Internships
- Improve experience for volunteer interns
- Gain fewer but better quality interns
- Support staff more through entire process
- Update documentation
Timeline
- Put timeline into calendaring system (2 hours)
- Cull old interns: paper and online (.5 h) DONE (actual 1.5 h)
- Create new filing system to share with Laurel (.5) DONE
- Set up RT queue(1 h) DONE
- Talk with Laurel about division of labor (1 h) DONE (actual 1h+ongoing)
- Schedule talks with departments/staff IN PROG
- Talk to departments with Laurel(5 h) IN PROG
- Who's interning right now
- How many do you want
- How much time should they put in there: weekly and # of weeks
- What should they do
- How much of a priority is having each of your suggested interns to you?
- Clarify type of person they're looking for
- Clarify what to expect from me and what they'll need to do
- Record info from supervisors on Volunteer Intern Supervisors (3 hrs)
- Create template for each intern job (3 hrs) IN PROG
- Update/cull Volunteer Recruitment wiki page (2 hrs)
- Refine/develop job descriptions/templates for existing and desired interns with supervisors (2 h)
- Make changes to intern interview questions: new layout? (2 hrs)
- Check in with current interns with departments and change interns' learning plans accordingly(4 h)
- Cull old interns: paper and online (.5 h)
- Update documentation (including volunteer outreach, internship process documents, website) (2-5 hours)
- Do outreach (see below)
Ongoing
- Remind staff to check in on interns
- Remind staff to complete required paperwork
- Check if staff have needs
- If there's room for new intern, ask if anyone wants one
- Cull job descriptions
- Develop and post new job descriptions
Media Kit
- Create physical and online media kit
Timeline
Physical Kit
- Outreach to graphic designers and non-profits about their media kits (10 hours) IN PROG
- Research and buy a book or two on the subject (1.5 h)
- Create outline for physical media kit (.5 h)
- Create/edit copy for physical kit (4-5 h)
- Show to outreach committee, get suggestions on content and organization (2 h)
- Make changes as suggested by committee (2 h)
- Create graphical design for physical kit -- possibly work with graphic designer (3 h)
- Acquire potential supplies for kit (1.5 h)
- Create prototypes (1.5 h)
- Get input from outreach committee and check w/ graphic designers on design (2-3 h)
- Make changes as suggested (2-3 h)
- Document overview of contents and printing and updating instructions (2 h)
Online
Dependency: New website is closer/decided upon
- Possibly get input from non-profits about online kits
- Create outline for online media kit
- Consult with Matteo about how to mesh kit with new website
- Create/edit copy for kit
- show to outreach, get suggestions on content and organization
- Make changes as suggested by committee
- Put kit up on new website
- Get input from outreach committee and a graphical designer on design
- Make changes as suggested, consult with Matteo to change backend if necessary
- Document overview of contents and updating instructions
Website Changeover
- Decide on new website CMS
- Test and customize new CMS with input from departments
- Move content that we're keeping over
- Create and enter new content
- Make live
Timeline
Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen
- Get input from departments re: what they want relating to their areas on the website
- Focus them on the audience: potential volunteers? donors?
- Also ask departments to send in favorite/hated websites and why. Review sites at a meeting.
- Develop colors/general site images/branding (4 hrs?)
- Pass new prettiness features by staff/PR for changes/approval (5 hrs)
- Get someone experienced in changing Wordpress backends (3)
- Look over list of desired features with Matteo (1.5 h)
- Matteo/volunteer makes changes necessary to back end (?)
- Tweak with Matteo/volunteer
- Add basic content/make skeleton structure (2 h)
- Test 'er out (2 h)
- Ask webbies/PR for new feature list and new pages desired (2 h)
- Review features and make new list of desired features (1.5 h)
- Matteo makes changes to back end (?)
- I make changes (2 h)
- Test 'er out (1 h)
- Get input from webbies/PR (3 h)
- Make necessary changes (2 h)
- Move rest of content over (6 h)
- Technocrats do something magic to make it go live
Volunteer Outreach
- Acquire quality interns
- Acquire some adoption volunteers
Timeline
Dependency: New interns are desired and staff is ready for them
- Arrange and talk to Molly of Restore to get ideas on outreach methods (3 h)
- Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h)
- Create/update online profiles for: (3 h)
- Craigslist
- Volunteer here
- Idealist
- Volunteer match
- PSU
- PCC
- Reed
- Lewis & Clark
- Hands on Portland?
- Update wiki page for volunteer recruitment: specialized volunteers (1.5 h)
- Make a spreadsheet of good potential contacts (2.5 h)
- Create and use calendaring software to stay on top of postings (dude.)
Phones
Dependency: New office coordinator
- Organize documentation (on wiki - consult with someone) (2.5 h)
- Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in)
Other
- Create calendaring system (new project management software? google? paper?)
- Weekly: create/adjust timeline (1 h)