Difference between revisions of "Talk:Board Election Checklist"

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(continuing to transcribe proposed Town Hall Meeting agenda)
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Notes from committee meeting with Paul@freegeek.org about process, structure and content of the new Annual Town Hall Meetings. --[[User:Kathey|kathey]] 17:52, 6 May 2011 (UTC)
 
Notes from committee meeting with Paul@freegeek.org about process, structure and content of the new Annual Town Hall Meetings. --[[User:Kathey|kathey]] 17:52, 6 May 2011 (UTC)
 +
 +
Annual reports and information on approved nominees are distributed a minimum of thirty days before the annual meeting.
  
 
{| border="1" cellpadding="2" cellspacing="0"
 
{| border="1" cellpadding="2" cellspacing="0"
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! TIME
 
! TIME
 
! ITEM
 
! ITEM
−
! PRESENTER
+
! WHO
−
! PROCESS
 
 
! GOAL
 
! GOAL
 +
! PROCESS RECOMMENDATION
 
|-
 
|-
  
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! convening the meeting
 
! convening the meeting
 
! facilitator
 
! facilitator
−
! introduce the agenda and groundrules, including brevity and "voice only" roles
 
 
! focusing room attention
 
! focusing room attention
 +
! introduce the agenda and ground-rules, including brevity and "voice only" roles
 
|-
 
|-
  
 
|-
 
|-
−
! x min
+
! 5 minutes + 2 min. clarifying questions per report
−
! annual reports: FG finance, FG mission-driven service, operations (staff news, building changes, large capital purchases etc)
+
! annual reports: finance, mission-driven service, operations, policy changes
 
! Board directors, and/or presenters chosen by the board
 
! Board directors, and/or presenters chosen by the board
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! oral reports, maximum of 3 slides per report.
+
!  
−
! e
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! 5 min Oral "executive summaries" with 2 min of clarifying questions only. Max of 3 projected slides per report. Each report includes: how concerns raised at last year's Town Hall Meeting have been addressed, the year's successes & challenges.
 
|-
 
|-
  
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! generating topic suggestions
 
! generating topic suggestions
 
! all with voice
 
! all with voice
 +
! cluster similar topic-suggestions as talking points for open discussion
 
! post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets
 
! post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets
−
! cluster similar topic-suggestions as talking points for open discussion
 
 
|-
 
|-
  
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! x min
 
! x min
 
! break & collating discussion topics
 
! break & collating discussion topics
−
! facilitation staff don't get a break!
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! facilitation group don't get a break!
 +
! cluster similar topic-suggestions into groups for open discussion after break
 
! organizing topic suggestions
 
! organizing topic suggestions
−
! cluster similar topic-suggestions into groups for open discussion after break
 
 
|-
 
|-
  
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! open discussion
 
! open discussion
 
! all with "voice"
 
! all with "voice"
 +
! topics addressed by the core from a "big picture" perspective, with comments and questions from all
 
! board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside
 
! board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside
−
! topics addressed by the core from a "big picture" perspective, with comments and questions from all
 
 
|-
 
|-
  
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! nominee introductions
 
! nominee introductions
 
! nominees
 
! nominees
−
! presentation
+
! familiarize the community with name, face and FreeGeek interests, background etc.
−
! e
+
! speak and answer questions
 
|-
 
|-
  
 
|-
 
|-
 
! x min
 
! x min
−
! lunch
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! lunch  
−
! c
+
! all
−
! d
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! relax and get-to-know each other
−
! e
+
! Select tables to encourage informal and relaxed meeting new people. Distribute staff, board, core volunteers, and nominees widely. Intro's might include: why I got involved at FG, What I do or care about now, What I'd like to do in the future.
 
|-
 
|-
  
 
|-
 
|-
 
! x min
 
! x min
−
! after-lunch milling around
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! milling around after-lunch  
−
! c
+
! all except facilitator group who are re-arranging tables.
−
! d
+
!  
−
! the feel of a cocktail party with relaxed, but serious discussion sans alcohol
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! the feel of a cocktail party with relaxed, but serious discussion sans alcohol. Distribute staff, board and core volunteers around the room. opportunity to ask questions or individually speak with board, staff and nominees
 
|-
 
|-
  
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! opening ballot box  
 
! opening ballot box  
 
! c
 
! c
 +
! d
 
! cutting ribbon
 
! cutting ribbon
−
! e
 
 
|-
 
|-
  
 
|}
 
|}

Revision as of 18:13, 6 May 2011

Bilaws changes, FG Council transition and new board of directors

Town Hall Agendas (September(?) 2011 example)

Notes from committee meeting with Paul@freegeek.org about process, structure and content of the new Annual Town Hall Meetings. --kathey 17:52, 6 May 2011 (UTC)

Annual reports and information on approved nominees are distributed a minimum of thirty days before the annual meeting.

TIME ITEM WHO GOAL PROCESS RECOMMENDATION
time 0 convening the meeting facilitator focusing room attention introduce the agenda and ground-rules, including brevity and "voice only" roles
5 minutes + 2 min. clarifying questions per report annual reports: finance, mission-driven service, operations, policy changes Board directors, and/or presenters chosen by the board 5 min Oral "executive summaries" with 2 min of clarifying questions only. Max of 3 projected slides per report. Each report includes: how concerns raised at last year's Town Hall Meeting have been addressed, the year's successes & challenges.
x min generating topic suggestions all with voice cluster similar topic-suggestions as talking points for open discussion post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets
x min break & collating discussion topics facilitation group don't get a break! cluster similar topic-suggestions into groups for open discussion after break organizing topic suggestions
x min open discussion all with "voice" topics addressed by the core from a "big picture" perspective, with comments and questions from all board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside
x min nominee introductions nominees familiarize the community with name, face and FreeGeek interests, background etc. speak and answer questions
x min lunch all relax and get-to-know each other Select tables to encourage informal and relaxed meeting new people. Distribute staff, board, core volunteers, and nominees widely. Intro's might include: why I got involved at FG, What I do or care about now, What I'd like to do in the future.
x min milling around after-lunch all except facilitator group who are re-arranging tables. the feel of a cocktail party with relaxed, but serious discussion sans alcohol. Distribute staff, board and core volunteers around the room. opportunity to ask questions or individually speak with board, staff and nominees
x min reconvene the plenum c d e
x min small group discussion c d e
x min report-backs c d e
x min short break c d e
x min closing c d e
4 hours since start opening ballot box c d cutting ribbon
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