Hiring Checklist

This checklist is the current procedure for hiring new staff (interns and collective members at Free Geek). It should be implemented in the context of the Hiring Policy. The HR committee appoints a shepherd for each hiring to make certain that everything is done on time and according to policy. Each step is completed by a person, committee, or group, indicated in [brackets].

1. Perceive gaps in current staff coverage [staff] (If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed [HR])
2. Develop job description [HR] (work with whoever is/will be closest to that position)
3. Research the financials [C7] (confer with the board and Agent of Corp)
4. Propose description(s) to council [staff/C7, council] (if there are multiple possible positions being proposed, council will help determine priorities)
5. Rework descriptions if necessary [staff/HR]
6. Set timeframe for hiring [staff/HR]
7. Post to Jobs webpage [webmin]
8. Post to internal lists and bulletin boards [staff/HR]
9. Activate jobs@ email alias to the job list [ass]
10. Post to external lists as decided - for collective positions [staff, council]:
    • CNRG (it's a yahoo group -- Laurel's a member)
    • craigslist ( http://portland.craigslist.org/npo/ )
    • PAWC ( pawc@lists.riseup.net )
    • PCC & PSU ( look for career centers link )
    • PLUG ( plug-jobs@pdxlinux.lists.org )
    • IWW ( wobs@pdx.iww.org )
11. Collect emailed resumes [staff/HR]
    • respond
    • compile printed copies
    • make extra printed copies for staff review
    • create list
12. Keep track of who's been on tours - for collective postions [staff]
13. Come up with important qualities and criteria for thinning/interviews [staff]
14. Remove from jobs page/turn off jobs@ alias [webmin/ass]
15. Remove internal hard copy job postings [thinning committee]
16. Form interview committee [HR/staff] (The HR committee proposes names to the staff collective)
17. If there are more than 6 resumes, form thinning committee [HR/staff]
    • read resumes and makes recommendations [thinning comittee]
    • staff has opportunity to review the resumes and add to the stack
18. Email rejections to those thinned [thinning committee]
19. Create interview questions [staff]
20. Schedule interviews [interview committee]
21. Present recommendations [interview committee]
22. Determine 1st choice [staff]
23. Contact 1st choice, set start date [interview committee]
24. Contact rejections [interview committee]
25. Announce to internal lists/on webpage [staff/webmin]
26. Have a New Collective Members Orientation
27. Pair new hire with a buddy
28. Determine necessary training [staff]
29. Employment paperwork [C7/HR?]