Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Accommodations?
  • Age? (if school tour)
  • Special needs?
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Boys and Girls Aid

• Time: 5pm
  • they'll show up at the same time as the regular tour, if too many people show up 2 tours will need to happen
• # of volunteers: up to 9 HS students
• no special needs
• Tour: yes
• Group contact: Jess
• FG contact: Liane
• tour guide: need someone on stand-by in case too many tourists
• confirmed?:yes

Wednesday, November 10th, 2010

Montavilla Community Center

• Time: 5pm
  • they'll show up at the same time as the regular tour, if too many people show up 2 tours will need to happen
• # of volunteers: up to 10 people
• no special needs
• Group Contact: Ken Lori
• FG contact: Liane
• tour guide: need someone on stand-by in case too many tourists
• confirmed?:yes

Friday, December 3rd, 2010

Inclusion, Inc

tour requested, offer made, waiting for confirmation

• Contact info: Chris Thompson 503-232-2289 x119
• 8-10 folks
• Accommodations: no
• Adults
• Developmental issues
• Focused tour? no
• Volunteering as a group afterward? Maybe
• FG Staff contact: Darryl
• Assigned tour guide: ?????
• Confirmed? no
• Contact notified of confirmation/denial? waiting for confirm

Wednesday, December 8th, 2010

Wilson High School

• time: 11:15am
• # of volunteers: 8, plus support staff
• Tour focus: volunteering, earning a computer
• FG contact: Liane
• group contact: Dominic LeFavre
• tour guide: ?
• confirmed: yes

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?