Geek Fair Volunteers
Much Before August 23rd
- prepare Info Booth materials (stickers, brochures, etc.)
- create signs
Day Before (August 22nd)
- street signs covered by "no parking tomorrow" bags
- empty out meeting room, vacuum, & position bar
- general cleanup
- pathway to bathroom
- clear out classroom for LAN party
- put all Info Booth items in one place
- prep food for bar (i.e. cut cheese, make platters, etc.)
August 23rd, 2008
Set-up
- Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job.
- 8:00 - 12:00 (10 volunteers)
- .
- .
- .
- .
- .
- .
- .
- .
- .
- .
- 12:00 - 3:00 (3 volunteers) ????
- .
- .
- .
Hard Drive Shuffleboard
- Coordinator: ?
- Make sure nobody's getting rowdy with the the shuffleboard stuff.
- 11:45 - 2:00
- .
- 1:45 - 4:00
- .
- 3:45 - 6:15
- .
Info Booth
- Coordinator: Kevin
- Money handler needed here. For those who know all about the Geek and are willing to answer questions.
- 11:00 - 2:00 (setup and staff)
- Ian Young
- Ben Rollock
- 2:00 - 4:00 (staff)
- Michael Kaufman
- PROPOSED: Dirk Morgan
- 4:00 - 7:00 (staff/teardown)
- .
- .
- Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.
Hourly Tours
- Coordinator: ?
- Give the standard Free Geek tour.
- 1:00 - 2:00
- Michael Kaufman
- 2:00 - 3:00
- Ben Rollock
- 3:00 - 4:00
- Ben Rollock
- 4:00 - 5:00
- .
- 5:00 - 6:00
- .
- 6:00 - 7:00
- .
Beer Garden Servers
- Coordinator: ?
- Money handler needed here. Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.
- 11:30 - 2
- .
- .
- 2:00 - 4:00
- .
- .
- 4:00 - 6:30
- .
- .
ID Checkers
- Coordinator ?
- Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.
- 11:30 - 2:00
- .
- 2:00 - 4:00
- .
- 4:00 - 6:30
- .
Kids' Activities
- Coordinator: Sophia Luchini-Dexter
- Help with crafts & kid's activities. This is a job for those with excess enthusiasm.
- 11:00 - 2:00
- .
- .
- .
- 2:00 - 4:30
- .
- .
- .
- 4:30 - 7:00
- .
- .
- .
LAN party-er
- Coordinator:
- assist Backspace with set up and troubleshoot networking problems with the LAN, assist with tear-down
- 9:00 - 12:00
- .
- .
- 5:00 - 7:30
- .
- .
Smashtacular
- Coordinator:
- Money handler needed here. Ensure the safety of smashers, clean-up, and more.
- 11:00 - 2:00
- .
- .
- 2:00 - 4:30
- .
- .
- 4:30 - 7:00
- .
- .
Receiving
- Coordinators: Charles
- Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!
- 11:00 - 2:00
- .
- .
- .
- 2:00 - 5:00
- .
- .
- 5:00 - 7:00
- .
Teardown
- Coordinator: DARRYL
- Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.
- 6:00 - 9:00
- .
- .
- .
- .
- .
- .
- .
- .
Other
- Bathroom checkers
- Checking on Trash
STAFF TASKS DURING GEEK FAIR
- bartending
- regular floor shifts (Store, Front Desk, Receiving)
- tours
- info booth
- set-up Coordinator(s) = Liane
- (separate Coordinators for Bar, Tents, Signage?)
- clean-up Coordinator = Darryl?
- Geek Arena
- LAN Party coordination with Backspace
- Smashtacular
- FOSS Panel coordination
- MC for raffle
- MC for other stuff
After wards
- thank you notes
- hardware grants follow up for performers
- make sure everything is returned