Talk:Board Election Checklist

Bilaws changes, FG Council transition and new board of directors

Town Hall Agendas (September(?) 2011 example)

Notes from committee meeting with Paul@freegeek.org about process, structure and content of the new Annual Town Hall Meetings. --kathey 17:52, 6 May 2011 (UTC)

Annual reports and information on approved nominees are distributed a minimum of thirty days before the annual meeting.

TIME	ITEM	WHO	GOAL	PROCESS RECOMMENDATION
time 0	convening the meeting	facilitator	focusing room attention	introduce the agenda and ground-rules, including brevity and "voice only" roles
5 minutes + 2 min. clarifying questions per report	annual reports: finance, mission-driven service, operations, policy changes	Board directors, and/or presenters chosen by the board		5 min Oral "executive summaries" with 2 min of clarifying questions only. Max of 3 projected slides per report. Each report includes: how concerns raised at last year's Town Hall Meeting have been addressed, the year's successes & challenges.
x min	generating topic suggestions	all with voice	cluster similar topic-suggestions as talking points for open discussion	post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets
x min	break & collating discussion topics	facilitation group don't get a break!	cluster similar topic-suggestions into groups for open discussion after break	organizing topic suggestions
x min	open discussion	all with "voice"	topics addressed by the core from a "big picture" perspective, with comments and questions from all	board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside
x min	nominee introductions	nominees	familiarize the community with name, face and FreeGeek interests, background etc.	speak and answer questions
x min	lunch	all	relax and get-to-know each other	Select tables to encourage informal and relaxed meeting new people. Distribute staff, board, core volunteers, and nominees widely. Intro's might include: why I got involved at FG, What I do or care about now, What I'd like to do in the future.
x min	milling around after-lunch	all except facilitator group who are re-arranging tables.		the feel of a cocktail party with relaxed, but serious discussion sans alcohol. Distribute staff, board and core volunteers around the room. opportunity to ask questions or individually speak with board, staff and nominees
x min	reconvene the plenum	c	d	e
x min	small group discussion	c	d	e
x min	report-backs	c	d	e
x min	short break	c	d	e
x min	closing	c	d	e
4 hours since start	opening ballot box	c	d	cutting ribbon