Talk:Board Election Checklist
Revision as of 18:13, 6 May 2011 by Kathey (talk | contribs) (→Town Hall Agendas (September(?) 2011 example))
Bilaws changes, FG Council transition and new board of directors
Town Hall Agendas (September(?) 2011 example)
Notes from committee meeting with Paul@freegeek.org about process, structure and content of the new Annual Town Hall Meetings. --kathey 17:52, 6 May 2011 (UTC)
Annual reports and information on approved nominees are distributed a minimum of thirty days before the annual meeting.
TIME | ITEM | WHO | GOAL | PROCESS RECOMMENDATION |
---|---|---|---|---|
time 0 | convening the meeting | facilitator | focusing room attention | introduce the agenda and ground-rules, including brevity and "voice only" roles |
5 minutes + 2 min. clarifying questions per report | annual reports: finance, mission-driven service, operations, policy changes | Board directors, and/or presenters chosen by the board | 5 min Oral "executive summaries" with 2 min of clarifying questions only. Max of 3 projected slides per report. Each report includes: how concerns raised at last year's Town Hall Meeting have been addressed, the year's successes & challenges. | |
x min | generating topic suggestions | all with voice | cluster similar topic-suggestions as talking points for open discussion | post-it notes "votes" for topics handed to facilitation staff, or put on hanging paper sheets |
x min | break & collating discussion topics | facilitation group don't get a break! | cluster similar topic-suggestions into groups for open discussion after break | organizing topic suggestions |
x min | open discussion | all with "voice" | topics addressed by the core from a "big picture" perspective, with comments and questions from all | board directors and staff in a core circle "fishbowl" with concentric circles of chairs outside |
x min | nominee introductions | nominees | familiarize the community with name, face and FreeGeek interests, background etc. | speak and answer questions |
x min | lunch | all | relax and get-to-know each other | Select tables to encourage informal and relaxed meeting new people. Distribute staff, board, core volunteers, and nominees widely. Intro's might include: why I got involved at FG, What I do or care about now, What I'd like to do in the future. |
x min | milling around after-lunch | all except facilitator group who are re-arranging tables. | the feel of a cocktail party with relaxed, but serious discussion sans alcohol. Distribute staff, board and core volunteers around the room. opportunity to ask questions or individually speak with board, staff and nominees | |
x min | reconvene the plenum | c | d | e |
x min | small group discussion | c | d | e |
x min | report-backs | c | d | e |
x min | short break | c | d | e |
x min | closing | c | d | e |
4 hours since start | opening ballot box | c | d | cutting ribbon |