Facility
These tasks are overseen by the Administrative Services Department. Facilities & maintenance issues are coordinated by Darryl Kan .
The major goals of Facilities Maintenance work are to make the building functional and safe for its occupants.
Inspection Checklists
Download and print this detailed checklist periodically to make sure that the building is functioning and safe:
Inspections completed:
- 2013: 2/26, 3/26, 4/23, 5/21, 6/25, 7/20, 8/27, 9/27
- 2012: 2/18, 5/18, 10/27, 12/19
- 2011: 2/8, 4/22, 6/2, 9/20
This is an overview for reference only:
Floor Plan
Here is the most up-to-date floor plan. It contains layers for:
- Layout (walls, doors, etc)
- Upstairs (walls, doors, etc)
- Emergency Exits
- Navigation Routes for Volunteers from the Front Desk
- Room Names (including Upstairs)
- Utilities
- First Aid
- Trash & Recycling
- Locks
- Fire Extinguishers
- Desks
- Free Geek Floor Plan (main floor)
- Free Geek Floor Plan (upstairs)
Free Geek Floor Plan(old version with both floors clobbering each other)
Codes
Contractor List
We have used these contractors more than once as of January 2012.
Alarm System
Central Electronic Alarm
8435 Southeast Stark Street
Portland, OR 97216
503-257-9696
Electrical
Christenson Electric Co (last used in November 2011, has done medium sized jobs)
Portland
Paul Garcia - sets up jobs
503-419-3300 main
503-887-7098 cell
Volt Electric (used July 2012, did smallish job)
Portland
Ryan Connor
503-889-6356 cell
Ryan at VoltElectric dot org
All Pro Electric (used late 2012, did medium sized job)
Kevin Poole
6327 SW Capitol HWY, Ste C #280
Portland, OR 97239-2190
Off 5O3-246-0361
Fax 5O3-246-0406
kevin(at)all-pro-electric(dot)com
Fire Extinguisher Service
Sanderson's Safety and Supply
1101 SE 3rd Ave
Portland, OR 97214
503-238-5700
Fire Safety
Marc Ham
Fire Inspector (inspected Feb 2013)
Portland Fire & Rescue
5O3-823-3748
Marc(dot)Ham(at)portlandoregon(dot)gov
Glass - Windows and Doors
Eastside Glass Co
Portland
Andy - 971-409-3510
Heating and Cooling
Honke Heating
Gresham
503-666-3725
Tom Hornoff - 503-209-4035
Locks & Keys
Atlasta Lock & Safe Co
702 Grand Ave
Portland
503-233-8763 (ask for showroom for lock service)
Troy Drog - our regular tech
503-519-0725 cell
Plumbing
Mike Patterson
503.632.7374
Closes at 4:30 pm, Mon-Fri only.
Modern Plumbing Company
11120 SW Industrial Way, Bldg 9-3
Tualatin, OR 97062
(503) 691-6166
Hours: Mon-Fri 7:30 am - 4:30 pm
Security Film - makes glass inpenetrable after smashing
Pacific Window Tinting Inc
Portland
Jared Gray - 503-793-5848
Maintenance Logs
HVAC Service
- For repairs or service we can do ourselves, we can get parts at Johnstone Supply which is at 1010 Southeast Ash Street, Portland - (503) 234-7221 www.johnstonesupply.com
- When we need service, call Honke Heating, Gresham, 503-666-3725; Tom Hornoff (our regular guy) 503-209-4035
HVAC Filters
We buy air filters locally from:
- Air Filter Sales, aka "Cam-Fil" (has many sizes): 1138 SE 10th (at Salmon) 503-233-5101
- Their regular hours as of May 2013: Mon-Fri 7:00am-3:30pm
- We order a high-quality filter called a "30-30" which has a green filter material.
- They have many sizes in stock and can usually quickly make the custom sizes we need.
- Here's the list* of filters we need for all HVAC units in our facility:
* This list is accurate as of May 2013.
Qty | Size (inches) | Nominal* or Exact | Custom or Regular |
1 | 27x30x1 | Nominal | Custom |
1 | 13x21x1 | Exact | Custom |
4 | 20x20x1 | Nominal | Regular |
1 | 20x24x1 | Nominal | Regular |
1 | 20x25x1 | Nominal | Regular |
Note: *Nominal air filter sizes are 1/2 inch less than written. Exact size is the actual written dimensions.
- Other Sources - in a pinch, you can also get filters from these other sources. Their filters are not as good for commercial use, but OK for temporary.
- Hankins (True Value) Hardware - they have 20x20x1 and 20x24x1
- 1720 SE Hawthorne 503-236-2372
- Fred Meyer - has common sizes
HVAC Filter Log
- Filters are changed when they're dirty, usually every 2 to 6 months.
- They're inspected during Monthly Facility Inspections, and changed as necessary.
- Evaluating Filter Condition
- If the filter is solid gray (on the inlet side), change it.
- If the filter is dirty but not solid gray, it can be used of another month or so.
- The aluminum framed filter we use in the Treehouse can be reused. Replace the aluminum framed filter with a regular one, wash & dry it, then reuse it when the regular one needs to be replced.
Area of Free Geek | Filter Size | Location of Filter | Last Replace | Est Filter Life | Last Action | Notes |
Warehouse | 27x30x1 | South wall near SDA | Sept 2013 | 1-2 months | Replaced Sept 2013 | Custom size, need to scrunch filter at the back of the slot to install (don't use metal frame filter) |
Hardware Test | 13x21x1 | Treehouse (west side) | Sept 2013 | 1-3 months | Replaced Sept 2013 | Custom size, use exact measurement. |
Receiving | 20x20x1 | Receiving on ceiling | Sept 2013 | 1-3 months | Replaced Sept 2013 | New HVAC installed to replace defunct one Oct 2010. Unit is upstairs above Receiving |
Classroom / Laptops | 20x24x1 | Above Fancy Bath | Sept 2013 | 2-3 months | Replaced Sept 2013 | Use very tall ladder leaning against fancy bathroom wall to access. |
Main Hallway | 20x25x1 | Roof | Aug 2013 | 2-4 months | Inspected Sept 2013 | Need to bend filter to install (don't use metal frame filter). Use 5/16" nut driver to access filters. |
Store | 20x20x1 | Roof | Sept 2013 | 4-6 months | Replaced Sept 2013 | Need to bend filter to install (don't use metal frame filter). Use 5/16" nut driver to access filters. |
South Side of Building (downstairs & upstairs) | 20x20x1 --- need 2 | Wine Cellar (north wall) | Sept 2013 | 3 months | Replaced Sept 2013 | Use 5/16" nut driver to access filters. |
Advanced Recycling Fan | 20x20x1 | East side of warehouse | Sept 2013 | 2-3 months | Replaced Sept 2013 | This filter is used with a box fan in Recycling where we work with very dusty parts (e.g. aluminum heat sinks). |
Emergency Egress Lighting Test Log
Emergency Exit Sign lighting is tested monthly and annually for Fire Safety compliance.
A map of all 16 (as of Feb 2013) exit signs is on the Free Geek Floor Plan at:
- Free Geek Floor Plan (main floor)
- Print a map to make this job easier.
- Download the link above, saving it (don't just open it, or you won't be able to customize later).
- You want only these 4 Tabs to be "Visible" and "Printable": Layout, Room Names, Exit Signs & Lights, and Utilities.
- Find each tab and double click the tab name. Make sure "Visible" and "Printable" are checked. Click "OK". Then Print the page.
The monthly test is holding the test button on the emergency light for 30 seconds continuously.
The lighting passes if it stays on and does not get dimmer for the full 30 seconds.
The annual test involves cutting power to each emergency light and making sure it can stay on for 1.5 hours.
- Here's a chart to help you know which circuit breakers to turn off when you do the annual test. The map you printed will show you a "Unit #" next to each EXIT sign which corresponds to the "Unit #" below in this chart. The map also shows a lightning symbol near each Electrical Panel so you can find it in the building.
Location | Unit # | Panel-Circuit |
Warehouse-NW | 1 | A1-L4 |
Warehouse-NE | 2 | A2-R10 |
SDA-Warehouse Door | 3 | B-18 |
Receiving Hallway | 4 | B-3 |
SDA towards Receiving | 5 | B-17 |
Receiving-Outside Door | 6 | B-17 |
Front Desk-Outside Door | 7 | B-17 |
Build Room | 8 | C-30 |
Laptop/Class Hallway | 9 | D-10&11 |
Classroom | 10 | D-27 |
Thrift Store | 11 | D-24 |
Bathrooms-South Dock | 12 | D-5 |
Big Kitchen | 13 | E-6 |
Internet Area | 14 | E-8 |
Meeting Room | 15 | E-28 |
Employee Exit | 16 | E-28 |
Here's a paper log you can print that the Fire Inspector approved (Marc Ham, Feb 2013):
Fire Extinguishers
- Vendor
- Sanderson's Safety and Supply
- 1101 SE 3rd Ave
- Portland, OR 97214
- (503) 238-5700
Fire Extinguisher Log
- Inspection tags good for one year. Sanderson used to automatically schedule yearly inspections, but we needed to call them in January 2012 to set up an inspection.
Here's a list of our fire extinguishers in order from North to South.
Location | Type | Professional Inspection Date |
Classroom/Laptops | ABC | January 2013 |
Hardware Test | ABC | January 2013 |
Kitchen (large) | ABC | January 2013 |
Kitchen (small) | ABC | January 2013 |
Office (upstairs) | ABC | January 2013 |
Recycling | ABC | January 2013 |
Secure Data Area | ABC | January 2013 |
Server Room | ABC | January 2013 |
Tech Support (smaller unit) | ABC | January 2013 |
Treehouse / Mezzaninie (upstairs) | ABC | NEW January 2013 |
Thrift Store (storage room) | ABC | January 2013 |
Wine Cellar | ABC | January 2013 |
Central Vacuum Systems
- We have two central vacuum systems for cleaning computers:
- One for the Secure Data Area
- A second system for the Build Evaluation and Test Area.
- The vacuum units themselves are located above in the Attic / Mezzanine (for SDA) and the Treehouse (for BETA).
- Checking the vacuum bags for each system is a monthly duty for the person in charge of facilities.
BETA Central Vacuum
- The BETA Central Vacuum unit is located upstairs in the Treehouse.
- Near the SW corner of the Treehouse, you'll see a large wooden box about the size of a water heater.
- The box is a sound muffler for the actual vacuum.
Changing the BETA Vacuum Bag
- Don't do this job if you have dust allergies. Even if you don't, you might want to wear a dustmask.
- Go upstairs into the treehouse and locate the central vacuum canister near the SW corner.
- Turn off the power strip to the right of the canister.
- Undo the two clips along the waistline of the vacuum, then undo the hanging canister from the unit above.
- Check the vacuum bag for fullness. If it's full, carefully pull it down.
- Replace it with one of the bags near the other central vacuum unit which is in the attic along the north wall.
- If we're running low on bags, remember to make an R/T ticket in the Supplies queue.
- Replace the cannister and snap the clips securely.
SDA Central Vacuum
- The SDA Central Vacuum unit is located upstairs in the Attic / Mezzanine.
- After you go up the stairs, turn right to face the Attic. The North wall is on your left.
- The vacuum unit is the large red drum mounted in the center of the North Wall.
Changing the SDA Vacuum Bag
- Don't do this job if you have dust allergies. Even if you don't, you might want to wear a dustmask.
- Take note that the vacuum is plugged into the higher of the two nearby plug boxes. On that higher box, the vacuum gets plugged into the upper plug.
- Unplug the vacuum.
- Undo the two clips along the waistline of the vacuum, then undo the hanging cannister from the unit above.
- If the bag is full, pull it down and replace it with one of bags nearby.
- If we're running low on bags, remember to make an R/T ticket in the Supplies queue.
- Replace the cannister and snap the clips securely.
- Plug the vacuum back into the upper plugs of the higher box.
HVAC UNIT INFO
units listed from north to south
- WAREHOUSE
- Located in the Warehouse, next to the door from Pre Build.
- Serves the Warehouse
- Thermostat is programmable, on a pillar, near Advanced Recycling (near the east windows).
- Model
- Gas valves are located at the unit and at the meter.Gas line runs West through Gaylord Country, then South through BETA, Build, Laptops, and out near rollup door. Facing meters, it is the one on the right.
- Electrical switch at the unit.
- Info -Gas Unit, no Air Conditioning.
- RECEIVING
- Located in the attic space above Receiving, with air conditioning condenser on roof.
- Serves Receiving area, basic test area.
- Thermostat is programmable, on wall of Receiving.
- Model
- Gas
- Electrical switch at the unit.
- Info - Gas Unit with Air Conditioning.
- BETA AREA
- Located in Treehouse above BETA.
- Serves BETA, Hardware ID.
- Thermostat Programmable, located across from East wall.
- Model - Day & Night - 394GAW060175
- Gas
- Electric furnace, fed from panel on north wall of BETA
- Info -
- STORE
- Located above fancy bathroom.
- Serves store
- Thermostat programmable, located on north wall of Thrift Store.
- Model
- Gas Furnace
- Electric
- Info - Has air conditioning.
- SERVER ROOM
- Located in Server Room which is east of Build, north of MacLand.
- Serves Server Room only
- Thermostat located in Server Room
- Model Fujitsu - mini-split
- Gas
- Electric Air conditioning only. Condenser located on roof.
- Info -
- RECEPTION / TECH SUPPORT / DIRECTOR OFFICE / MAC-LAND / BUILD
- Located On roof above Mac Land.
- Serves all space from Reception to Build.
- Thermostat is programable, located on south wall of Lab. Honeywell TH800 Series File:VisionPro Owner manual.pdf
- Model -
- Gas runs across roof, shut offs at unit and meter. Meter at south rollup door is second from left facing meters, same meter feeds other units.
- Electric
- Info - Gas unit with air conditioning.
- CLASSROOM / LAPTOPS
- Located On roof above Store
- Serves Classroom and Laptop Build
- Thermostat programmable, located on north wall of the classroom near the door to Lab. Honeywell TH800 Series File:VisionPro Owner manual.pdf
- Model
- Gas shut off's at roof unit, and at south rollup door,meter second to left, facing meters, shared by other units (to be documented later).
- Electric
- Info - Gas unit with air conditioning
check drain above store
- MEETING ROOM / MONKEYHOUSE / BIG KITCHEN / BIG OFFICE / ESCAPE HATCH / WINE CELLAR
- Located in Wine Cellar closet upstairs.
- Serves meeting room, Monkeyhouse, Lounge, Library, Kitchen
- Thermostat programmable - located in Community Internet / Library.
- Model
- Gas
- Electric with air conditioning. Condenser located on roof.
- Info -
THERMOSTATS
- Locations listed in Unit Info above.
- Batteries in programable thermostats should be changed annually
- Month ?
- Two AAA batteries each
PGE METER INFORMATION
(Listed from left to right when facing meters)
- Meter One, key P-A, account# ends in 8657 7, Service Address: 1711 SE 10th Ave, A
- Meter Two, key P-A, account# ends in 8658 5, Service Address: 1711 SE 10th Ave, B
- Meter Three, Key P-A, account# ends in 8659 3, Service Address: 1731 SE 10th Ave
- Meter Four, key P-A, account# ends in 8660 1, Service Address: 1735 SE 10th Ave
- Meter Five, key P-B, account# ends in 8661 9, Service Address: 1741 SE 10th Ave
- Meter Six, key P-B, services north upstairs (McGuire's other tenants)