Board agenda calendar

This is a draft of a new or in-progress document, and is likely to have a few people specifically working on it. You may wish to check in on the discussion page to see what the purpose of the document is and who's working on it; then feel free to give this article love and attention if have extra of those things.

---

January

• Annual Planning Meeting
  • Hold early in year to agree on priorities for the upcoming calendar year.
  • Adopt new year's agenda calendar.

February

• Quarterly (Q4) Budget Report

April

• Form 990 review

May

• Final form 990 approved by Board
  • Form 990 due to IRS
• Re-ignite THM committee
  • Need to begin THM planning 3-4 months in advance.
• Quarterly (Q1) Budget Report

June

• Review expiring terms
• Start board recruitment process for volunteers
• Nominate new or returning non-volunteer members
• Form nomination committee & Town Hall Meeting planning group
• Set goals for THM

July

• Discuss content of Town Hall Report; delegate production

August

• THM reports released
• Board self-evaluation
• Quarterly (Q2) Budget Report

September

• Town Hall Meeting
• Board sends out debrief/report after THM
• Secure location for next year's THM

October

• Annual Meeting
  • Select or reaffirm officers
  • Consensus training
• Receive report from THM

November

• Strategic Planning Meeting
  • Should follow THM and precede January annual planning meeting
• Respond to report from THM
• Quarterly (Q3) Budget Report

December

• Evaluate sub-committees
• Review outstanding business

About this document

The idea is to include repeating items and plan on other items so that they can be prepared for, and so that we can be more than reactive.

This is a working draft for the perpetual part of the board's agenda calendar, to be maintained by the Board Chair. Integrate Topics for future agendas in developing an actual calendar. Board may wish to set a goal of adopting an outline calendar for a year in advance for its main business (high-level decision making and planning), while leaving room in individual agendas for more reactive business.