Geek Fair Volunteers

Much Before August 23rd

• Prepare Info Booth materials (stickers, brochures, etc.)
• Create signs - Julie Uthe has created many signs

Day Before (August 22nd)

• Street signs covered by "no parking tomorrow" bags
• Empty out meeting room, vacuum, & position bar
• General cleanup
• Pathway to bathroom
• Clear out classroom for LAN party
• Put all Info Booth items in one place
• Prep food for bar (i.e. cut cheese, make platters, etc.)

Preparation Set-up

• Table set-up, signs, and more.
  • 4:00 - 7:00 (10 volunteers)
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August 23rd, 2008

Set-up

• Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job.
  • 8:00 - 12:00 (10 volunteers)
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  • 12:00 - 3:00 (3 volunteers) ????
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Hard Drive Shuffleboard

• Coordinator: Hasson Coordinator
• Make sure nobody's getting rowdy with the the shuffleboard stuff.
  • 11:45 - 2:00
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  • 1:45 - 4:00
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  • 3:45 - 6:15
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Info Booth

• Coordinator: Kevin
• Money handler needed here. For those who know all about the Geek and are willing to answer questions.
  • 11:00 - 2:00 (setup and staff)
  1. Ian Young
  2. Ben Rollock
  • 2:00 - 4:00 (staff)
  1. Michael Kaufman
  2. PROPOSED: Dirk Morgan
  • 4:00 - 7:00 (staff/teardown)
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Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.

Hourly Tours

• Coordinator: Geek Fair
• Give the standard Free Geek tour.
  • 1:00 - 2:00
• Michael Kaufman
  • 2:00 - 3:00
• Ben Rollock
  • 3:00 - 4:00
• Ben Rollock
  • 4:00 - 5:00
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  • 5:00 - 6:00
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  • 6:00 - 7:00
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Beer Garden Servers

• Coordinator: ?
• Money handler needed here. Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.
  • 11:30 - 2
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  • 2:00 - 4:00
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  • 4:00 - 6:30
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ID Checkers

• Coordinator ?
• Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.
  • 11:30 - 2:00

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  • 2:00 - 4:00

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  • 4:00 - 6:30

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Kids' Activities

• Coordinator: Sophia Luchini-Dexter
• Help with crafts & kid's activities. This is a job for those with excess enthusiasm.
  • 11:00 - 2:00
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  • 2:00 - 4:30
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  • 4:30 - 7:00
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Smashtacular

• Coordinator:
• Money handler needed here. Ensure the safety of smashers, clean-up, and more.
  • 11:00 - 2:00
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  • 2:00 - 4:30
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  • 4:30 - 7:00
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Receiving

• Coordinators: Charles
• Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!
  • 11:00 - 2:00
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  • 2:00 - 5:00
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  • 5:00 - 7:00
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Helmet Fitters

• Coordinators: Michael Kaufman
• Fit people for $6 Helmets!
  • 11:00 - 2:00
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  • 2:00 - 4:30
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  • 4:30 - 7:00
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Teardown

• Coordinator: DARRYL
• Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.
  • 6:00 - 9:00
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Other

• Bathroom checkers
• Checking on Trash

STAFF TASKS DURING GEEK FAIR

• Bartending
• Regular floor shifts (Store, Front Desk, Receiving)
• Tours
• Info booth
• Set-up Coordinator(s) = Liane

• (separate Coordinators for Bar, Tents, Signage?)

• Clean-up Coordinator = Darryl?
• Geek Arena
• Smashtacular
• FOSS Panel coordination
• MC for raffle
• MC for other stuff

After wards

• Thank you notes
• Hardware grants follow up for performers
• Make sure everything is returned