Large tours

This is a resource for scheduling large groups. Liane is the primary organizer of large tours. Inreach is her backup. Have the person requesting the tour send an email to info@freegeek.org:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Special accommodations?
  • Age? (if school tour)
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Scheduled Group Tours

This could be a good resource for organizing scheduled group tours. The information from above can be included here with the person who will be giving the tour.

• Access Program
  • July 22, noon tour
  • Mixed group of kids and adults. If fewer than 10, they will just show up, but if more, they will let us know.
  • Need contact name and number to secure confirmation
  • Michael Kaufman and Kathie will be the tour guides if we need to split the group into 2 tours.

• OSCON
  • Friday, July 25th @ 2 PM
  • Info via MK per email from Ian
  • How many will be on the tour? unknown
  • Are there any special accommodations? unknown
  • Contact info: unknown person knows volunteer Charlie McC., ask McC. for more info.
  • Laurel is emergency tour guide if they just show up and there is no volunteer tour guide available.

• Intel
  • Thursday July 24 and Thursday August 7
  • 14 Adults - past Intel groups are very capable, flexible
  • Tentatively scheduled for 2-7 pm -- this is blocked out on the daily schedule sheets
  • David Hayden is contact: david.w.hayden@intel.com
  • Probably tour on 7/24 at 2 pm
  • MK is Free Geek contact while Liane/Darryl out (Liane back 7/8, Darryl back 7/9)

• Meyer Memorial Trust
  • Wednesday, Sept 17
  • assume tour 1st then group volunteer in recycling
  • # of adults pending
  • time pending
  • Marie Deatheridge is contact
  • MK is current contact via email conversation 7.16.08

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?