Difference between revisions of "Large tours"
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| − | This is a resource for scheduling large | + | This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator. If they're only requesting a tour send an email to inreach@ with the following info: |
| + | |||
| + | ==Monday, June 24th 2013== | ||
| + | ===Metro Hazardous Waste Conference Attendants === | ||
| + | * Time: 1:30pm | ||
| + | * tour focus: Reuse, Recycling, volunteer programs | ||
| + | * how many?:35 adults, split in 2 groups, meet in the warehouse | ||
| + | * Group Contact: Kary? she will email beginning of June to confirm, | ||
| + | * FG contact: Darren/Liane | ||
| + | * confirmed?:'''yes''' | ||
| + | '''Notes''' | ||
| + | *please put out cones earlier in the day for a large tour bus to park for 1 hr | ||
| + | |||
| + | ==info to include== | ||
* Date & time requested? | * Date & time requested? | ||
* Contact info: name/phone number/email | * Contact info: name/phone number/email | ||
* Number on tour? | * Number on tour? | ||
| − | * | + | * Accommodations? |
** Age? (if school tour) | ** Age? (if school tour) | ||
| + | ** Special needs? | ||
** Focused tour? (techy, political, etc.) | ** Focused tour? (techy, political, etc.) | ||
* Volunteering as a group afterward? (direct toward Liane) | * Volunteering as a group afterward? (direct toward Liane) | ||
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* Confirmed? y/n | * Confirmed? y/n | ||
* Contact notified of confirmation/denial? y/n, date | * Contact notified of confirmation/denial? y/n, date | ||
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==Large tour concerns== | ==Large tour concerns== | ||
Latest revision as of 15:15, 20 April 2013
This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator. If they're only requesting a tour send an email to inreach@ with the following info:
Monday, June 24th 2013
Metro Hazardous Waste Conference Attendants
- Time: 1:30pm
- tour focus: Reuse, Recycling, volunteer programs
- how many?:35 adults, split in 2 groups, meet in the warehouse
- Group Contact: Kary? she will email beginning of June to confirm,
- FG contact: Darren/Liane
- confirmed?:yes
Notes
- please put out cones earlier in the day for a large tour bus to park for 1 hr
info to include
- Date & time requested?
- Contact info: name/phone number/email
- Number on tour?
- Accommodations?
- Age? (if school tour)
- Special needs?
- Focused tour? (techy, political, etc.)
- Volunteering as a group afterward? (direct toward Liane)
- FG Staff contact: your name here (it's okay, Inreach can reassign)
Then, Inreach or lead planner fills out the rest:
- Assigned tour guides: who agrees to do it
- Confirmed? y/n
- Contact notified of confirmation/denial? y/n, date
Large tour concerns
- Dismantling floppies, other tasks for splitting large tour groups up
- Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
- Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
- Should the adults/contacts take tour first to answer any questions the kids may have?