Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Special accommodations?
  • Age? (if school tour)
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Scheduled Group Tours

This could be a good resource for organizing scheduled group tours. The information from above can be included here with the person who will be giving the tour.

• MESD
  • Wednesday 11/12/08 noon
  • about 7 students, 2 teachers
  • School kids (special ed, might have wheelchair)
  • Sam, the group leader has been coming forever, most of the kids will work offsite
  • FG Staff Contact: Liane took info
  • Assigned Tour Guide: regular tour

• Environmental Studies Class at PCC
  • Tuesday, November 25th at 3:45 pm
  • April Ann Fong <afong AT pcc DOT edu>
  • about 20 students from her Environmental Studies class
  • They are just taking a tour and will not be volunteering afterwards
  • FG Staff contact: Ali (correspondence is archived on info@, see September 6th)

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?