Large tours
This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:
- Date & time requested?
- Contact info: name/phone number/email
- Number on tour?
- Accommodations?
- Age? (if school tour)
- Special needs?
- Focused tour? (techy, political, etc.)
- Volunteering as a group afterward? (direct toward Liane)
- FG Staff contact: your name here (it's okay, Inreach can reassign)
Then, Inreach or lead planner fills out the rest:
- Assigned tour guides: who agrees to do it
- Confirmed? y/n
- Contact notified of confirmation/denial? y/n, date
Wednesday, November 10th, 2010
Montavilla Community Center
- Time: 5pm
- they'll show up at the same time as the regular tour, if too many people show up 2 tours will need to happen
- # of volunteers: up to 10 people
- no special needs
- Group Contact: Ken Lori
- FG contact: Liane
- tour guide: need someone on stand-by in case too many tourists
- confirmed?:yes
Friday, December 3rd, 2010
Inclusion, Inc
tour requested, offer made, waiting for confirmation
- Contact info: Chris Thompson 503-232-2289 x119
- 8-10 folks
- Accommodations: no
- Adults
- Developmental issues
- Focused tour? no
- Volunteering as a group afterward? Maybe
- FG Staff contact: Darryl
- Assigned tour guide: ?????
- Confirmed? no
- Contact notified of confirmation/denial? waiting for confirm
Wednesday, December 8th, 2010
Wilson High School
- time: 11:15am
- # of volunteers: 8, plus support staff
- Tour focus: volunteering, earning a computer
- FG contact: Liane
- group contact: Dominic LeFavre
- tour guide: Jessica
- confirmed: yes
Wednesday, December 22nd, 2010
Home for Boys
- time: at Free Geek from 4pm -7pm
- volunteering?: yes
- Group contact: Beyoung Yu (503-259-3117)
- FG contact: Liane
- Tour?: yes, either at 4pm
- tour guide at 4pm: Liliana
- confirmed: yes
Large tour concerns
- Dismantling floppies, other tasks for splitting large tour groups up
- Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
- Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
- Should the adults/contacts take tour first to answer any questions the kids may have?