Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Special accommodations?
  • Age? (if school tour)
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Trillium Family Serivces

• date: 10/22, Thursday 5:30pm
• Trillium Family Services
• number on tour: 4, plus councilor
• focus: Free Geek and volunteering
• volunteering: yes
• FG contact: Liane

Intel Group

• Date: Oct 29th, Thursday
• Time: 11am
• tour size: small group
• volunteering: yes, already set up
• FG contact; Darryl
• tour guide: Dave
• send confirmation email: ?

April Ann Fong's PCC Class

• Date: Tue 11/17
• Time: about 4:15pm
• number on tour: about 15
• Age: College students
• no volunteering after
• FG staff: Liane
• Tour Guide: Ezra, (Owen)
• send confirmation email 10/1/09

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?