Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Special accommodations?
  • Age? (if school tour)
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Friday, July 2, 2010 at 11:30 a.m.

• tour group: El Programa Hispano
• Date & time requested: 7/2 11:30 am - 1pm
• Contact info: ginnyjoh at gmail
• Number on tour: 17 HS students, 3 adults
• Special accommodations?
  • Focused tour: Adoption and Build program, under 16 policy, spanish speaking volunteers, combining hours/points,
• Volunteering as a group afterward: no
• FG Staff contact: Liane
• Assigned tour guides: Nate Lee
• Confirmed? yes

Friday, July 9, 2010 at 11:30 a.m.

• tour group: El Programa Hispano
• Date & time requested: 7/9 11:30 am - 1pm
• Contact info: ginnyjoh at gmail
• Number on tour: 17 HS students, 3 adults
• Special accommodations?
  • Focused tour: Adoption and Build program, under 16 policy, spanish speaking volunteers, combining hours/points,
• Volunteering as a group afterward: no
• FG Staff contact: Liane
• Assigned tour guides: Nate Lee
• Confirmed? yes

Friday, July 16, 2010 at 11:30 a.m.

• tour group: El Programa Hispano
• Date & time requested: 7/16 11:30am - 1pm
• Contact info: ginnyjoh at gmail
• Number on tour: 17 HS students, 3 adults
• Special accommodations?
  • Focused tour: Adoption and Build program, under 16 policy, spanish speaking volunteers, combining hours/points,
• Volunteering as a group afterward: no
• FG Staff contact: Liane
• Assigned tour guides: Nate Lee
• Confirmed? yes

Wednesday, August 18th, 2010

• Tour group: PEEPs - Portland Environmental Engagement Program
• Time: 11 am to 1 pm
• Schedule: tour at 11, then lunch,
• Up to 20 kids
• No special needs
• Tour: their own tour at 11 am by Sophia.
• Group Contact: Beriah Empie (503) 234.2383 ext. 119 -or- beriah(dot)empie(at)esd112(dot)org
• Free Geek Contact: Darryl

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?