Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by Liane. If they're only requesting a tour send an email to inreach@ with the following info:

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Special accommodations?
  • Age? (if school tour)
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Tuesday, August 3th, 2010

• Tour group: Meyer Boys & Girls Club
• Time: 11 am to 11:45 pm
• Meet: Corner of SE 10th Ave & SE Mill St (because of opening rush at regular entrance)
• Guide: Sophia
• About 13 kids
• Ages: Middle School & Early High School
• No special needs
• Tour: their own tour at 11 am by Sophia.
• Group Contact: Jody Folkedahl, <meyerteen(at)bgcportland(dot)org>, (503) 969-5281
• Free Geek Contact: Darryl

Wednesday, August 18th, 2010

• Tour group: PEEPs - Portland Environmental Engagement Program
• Time: 11 am to 1 pm
• Schedule: tour at 11, then lunch,
• Up to 20 kids
• No special needs
• Tour: their own tour at 11 am by Sophia.
• Group Contact: Beriah Empie (503) 234.2383 ext. 119 -or- beriah(dot)empie(at)esd112(dot)org
• Free Geek Contact: Darryl

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?