Outreach

Overview

Outreach was a staff committee. It was open to volunteer participation. We covered a lot of different areas at Free Geek, so to make this more manageable we broke it down into several committees.

FG Events

In charge of Free Geek parties and festivals, like Geek Prom, Geek Fair, and the holiday party.

Meets seasonally, as needed. Generally, monthly for a few months before an event, then every other week, then weekly, then freakout right before the event.

Likely suspects: Ali, MK, Laurel, Luiz, Sophia, Kevin, Michael K

Email address: events at freegeek.org

Inreach

In charge of room use requests, tours, volunteer rewards, core breakfast, front desk, public email addresses (like Volunteer@ and Info@), and large donation thank you notes.

Fundraising

In charge of fundraising, grants, and membership development.

Never meets.

Likely suspects: ??

Email address: unknown at the moment

PR

In charge of media outreach & relations, tabling, ads & marketing, the Free Geek website, corporate donations solicitation, and networking with other organizations

Meets twice a month on the B week on Tuesday at 7pm at Free Geek

Likely suspects: Jeff, Dave, Ali, Kevin, Luiz, Laurel

Email address: pr@freegeek.org

Budgeted Expenses

(Your actual expense budget goes here, along with explanatory notes, for example notes indicating which months expenses are expected to happen in,.)

• Events
  • June $1200 geek fair
  • July $1200 geek fair
  • Dec $400 holiday party
  • Fire Permits: $50/month (allows for 1 event per quarter)

• Ads
  • May $250
  • $10/month for other 11 months

• Tabling
  • $20/month EXCEPT $75 in April for Earth Day

• Volunteer rewards
  • $375.17/month $450/month (please change this in the 3rd quarter budget for 2008)
  • Includes core breakfast and coffee

• T-shirts, stickers, and similar merchandise (includes business cards)
  • April, May, June = $20/month
  • July, August, September (and following January, February, March) = $370/month
  • We buy t-shirts twice a year in Q2 and Q4

• Networking/learning conferences and memberships
  • AOR
    • membership: $135/yr
    • conference in June: $470 (2 people, $235 each) (FREE THIS YEAR!)
    • mileage to Seaside in June: $130
  • Sustainability Workshop: $200 (sometime in the fall?)
  • International Computer Refurbishing Summit in Toronto
    • conference in May: $225
    • airfare purchased in April: $297

Nonrecurring expenses

(This is where one time expenses would go. Yearly or more often go above.)

Related Items

(This is for notes that indicate expenses that affect your committee but are actually classified under a different committee.)

• Conferences July $100 oscon (probably goes in HR -> Training and Education)
• $100 for website developer (probably goes in C7 -> Staffing Costs)
• $200/YEAR for mileage to conferences (C7 mileage reimbursement expense)