PR Tasks

In the 6/5/10 PR Meeting we decided to split up the basket of tasks and each PR member would take a kind of facilitator/jockey role.

Email Jockey

• contact:

Reviews all incoming email to the PR list on a timely basis (pretty much every day)

Forwards relevant emails to the internal PR list (initial triage)

Follows up with each forwarded email notifying the sender that the email has been received

Notifies appropriate staff members about time sensitive emails

Tabling Events Coordinator

• contact: Laurel

Researches and responds to requests for Free Geek's presence at tabling events

Evaluates events to make sure they were worth attending. (after the fact)

Coordinate tabling events trainings.

Maintains and organizes tabling events supplies.

Coordinates volunteers to attend tabling events. This does not include the coordinator attending all tabling events.

If possible, delegates training to other employees/volunteers.

Press Release Wrangler

• contact:

Oversees the writing of press releases

Identifies possible subjects (not exclusively)

Sends out press releases to media

Newsletter

• contact:

Manages publication schedule

Solicits newsletter-worthy stories from staff and volunteers

Consolidates stories for each newsletter

Copy-edits stories

Sends out newsletter

This does NOT mean that the Newsletter Coordinator contributes all content for the newsletter

RBAF Liaison

• contact:

Is available to answer questions about staff structure, policy, and organization history as it pertains to PR and relationship building.

Attends RBAF meetings, as needed

Website Working Group

• contact: Laurel

Ad hoc working group comprising members of both PR and Technocrats, working together to facilitate development of the main freegeek.org site. This includes planning features, information architecture, design, hosting and implementation. This is brought together now to see implementation of new WP site, and should be utilized in any future development that goes beyond basic maintenance.

• Internships: Laurel
• Store: Leah
• Holiday Closures: Ebeth
• Jobs: Leah
• Staff: Leah
• Star Volunteers: Ebeth

Maintenance:Technos

Content:PR

Swag Coordinator

• contact: Laurel

Order new swag

Organizes schwag (knows where it is, document where it is, documents how to order).

This does NOT include hounding people to find out if new swag is needed, but instead is intended to respond to requests for new swag and to monitor swag in swag area.

Social Marketing

• contact:

Maintains Facebook, LinkedIn, and Twitter accounts

Makes self known to all staff as the point person for these accounts and encourages staff to send tweets, updates, etc. to Social Marketing facilitator

Updates these accounts to some degree, but is not solely responsible for keeping them updated.

Ads

• ad hoc basis