Difference between revisions of "User:Shawn/Projectos"
Jump to navigation
Jump to search
(updated) |
|||
Line 21: | Line 21: | ||
** Clarify what to expect from me and what they'll need to do | ** Clarify what to expect from me and what they'll need to do | ||
* Record info from supervisors on [[Volunteer Intern Supervisors]] (3 hrs) DONE | * Record info from supervisors on [[Volunteer Intern Supervisors]] (3 hrs) DONE | ||
− | * Create template for each intern job (3 hrs) | + | * Create template for each intern job (3 hrs) DONE |
− | * Update/cull [[Volunteer Recruitment]] and [[Volunteer Intern Process]] wiki pages (2 hrs) | + | * Update/cull [[Volunteer Recruitment]] and [[Volunteer Intern Process]] wiki pages (2 hrs) DONE |
* Check in/Refine job descriptions/templates for existing and desired interns with supervisors (1 h) DONE | * Check in/Refine job descriptions/templates for existing and desired interns with supervisors (1 h) DONE | ||
* Make changes to intern interview questions: new layout? (2 hrs) KILLED - tell staff to update as necessary | * Make changes to intern interview questions: new layout? (2 hrs) KILLED - tell staff to update as necessary | ||
− | + | * Cull old interns: paper and online (.5 h) DONE | |
− | * Cull old interns: paper and online (.5 h) | + | * Update documentation (including volunteer outreach, internship process documents, website) (3 hours) DONE |
− | * Update documentation (including volunteer outreach, internship process documents, website) ( | ||
* Do outreach (see below) | * Do outreach (see below) | ||
Line 78: | Line 77: | ||
===Timeline=== | ===Timeline=== | ||
Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen | Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen | ||
− | * Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) | + | * Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE |
* Get input from departments re: what they want relating to their areas on the website | * Get input from departments re: what they want relating to their areas on the website | ||
** Focus them on the audience: potential volunteers? donors? | ** Focus them on the audience: potential volunteers? donors? | ||
** Also ask departments to send in favorite/hated websites and why. Review sites at a meeting. | ** Also ask departments to send in favorite/hated websites and why. Review sites at a meeting. | ||
* Develop colors/general site images/branding (4 hrs?) IN PROG | * Develop colors/general site images/branding (4 hrs?) IN PROG | ||
− | ** Create/invite parties to half-hour discussion of branding | + | ** Create/invite parties to half-hour discussion of branding DONE |
− | ** Invite graphic designer to help | + | ** Invite graphic designer to help DONE |
− | * Create skeleton of new site structure ( | + | * Get someone experienced in changing Wordpress backends (3+ hrs) IN PROG |
− | + | * Create skeleton of new site structure and get input (3 hours) IN PROG | |
* Pass new prettiness features by staff/PR for changes/approval (2 hrs) | * Pass new prettiness features by staff/PR for changes/approval (2 hrs) | ||
− | * Get | + | * Get volunteers to help create new content (1 h) |
+ | * Create new/edit old content - self and volunteers (3-4 hrs) | ||
+ | * Recruit volunteers to take new photos (1 h) IN PROG | ||
* Look over list of desired features with Matteo (1.5 h) | * Look over list of desired features with Matteo (1.5 h) | ||
* Matteo/volunteer makes changes necessary to back end (?) | * Matteo/volunteer makes changes necessary to back end (?) | ||
Line 109: | Line 110: | ||
===Timeline=== | ===Timeline=== | ||
− | Dependency: New interns are desired and staff is ready for them | + | Dependency: New interns are desired and staff is ready for them DONE |
− | * Arrange and talk to Molly of Restore to get ideas on outreach methods ( | + | * Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE |
− | * Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h) | + | * Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h) IN PROG |
− | * Create/update online profiles for: (3 h) | + | * Create/update online profiles for: (3 h) Always IN PROG |
** Craigslist | ** Craigslist | ||
** Volunteer here | ** Volunteer here | ||
Line 122: | Line 123: | ||
** Lewis & Clark | ** Lewis & Clark | ||
** Hands on Portland? | ** Hands on Portland? | ||
− | * Update wiki page for volunteer recruitment: specialized volunteers | + | * Update wiki page for volunteer recruitment: specialized volunteers ONGOING |
− | * Make a spreadsheet of good potential contacts (2.5 h) | + | * Make a spreadsheet of good potential contacts (2.5 h) NEXT |
− | * Create and use calendaring software to stay on top of postings (dude.) | + | * Create and use calendaring software to stay on top of postings (dude.) Using wiki. |
==Phones== | ==Phones== | ||
Dependency: New office coordinator | Dependency: New office coordinator | ||
− | * Organize documentation (on wiki - consult with someone) (2.5 h) | + | * Organize documentation (on wiki - consult with someone) (2.5 h) IN PROG |
− | * Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) | + | * Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) IN PROG |
==Other== | ==Other== | ||
− | * Create calendaring system (new project management software? google? paper?) | + | * Create calendaring system (new project management software? google? paper?) DONE |
* Weekly: create/adjust timeline (1 h) | * Weekly: create/adjust timeline (1 h) |
Revision as of 19:35, 9 April 2008
Internships
- Improve experience for volunteer interns
- Gain fewer but better quality interns
- Support staff more through entire process
- Update documentation
Timeline
- Put timeline into calendaring system (2 hours)
- Cull old interns: paper and online (.5 h) DONE (actual 1.5 h)
- Create new filing system to share with Laurel (.5) DONE
- Set up RT queue(1 h) DONE
- Talk with Laurel about division of labor (1 h) DONE (actual 1h+ongoing)
- Schedule talks with departments/staff DONE
- Talk to departments with Laurel(5 h) DONE
- Who's interning right now
- How many do you want
- How much time should they put in there: weekly and # of weeks
- What should they do
- How much of a priority is having each of your suggested interns to you?
- Clarify type of person they're looking for
- Clarify what to expect from me and what they'll need to do
- Record info from supervisors on Volunteer Intern Supervisors (3 hrs) DONE
- Create template for each intern job (3 hrs) DONE
- Update/cull Volunteer Recruitment and Volunteer Intern Process wiki pages (2 hrs) DONE
- Check in/Refine job descriptions/templates for existing and desired interns with supervisors (1 h) DONE
- Make changes to intern interview questions: new layout? (2 hrs) KILLED - tell staff to update as necessary
- Cull old interns: paper and online (.5 h) DONE
- Update documentation (including volunteer outreach, internship process documents, website) (3 hours) DONE
- Do outreach (see below)
Ongoing
- Remind staff to check in on interns
- Remind staff to complete required paperwork
- Check if staff have needs
- If there's room for new intern, ask if anyone wants one
- Cull job descriptions
- Develop and post new job descriptions
Media Kit
- Create physical and online media kit
Timeline
Physical Kit
- Outreach to graphic designers and non-profits about their media kits (10 hours) IN PROG
- Research and buy a book or two on the subject (1.5 h)
- Create outline for physical media kit (.5 h)
- Create/edit copy for physical kit (4-5 h)
- Show to outreach committee, get suggestions on content and organization (2 h)
- Make changes as suggested by committee (2 h)
- Create graphical design for physical kit -- possibly work with graphic designer (3 h)
- Acquire potential supplies for kit (1.5 h)
- Create prototypes (1.5 h)
- Get input from outreach committee and check w/ graphic designers on design (2-3 h)
- Make changes as suggested (2-3 h)
- Document overview of contents and printing and updating instructions (2 h)
Online
Dependency: New website is closer/decided upon
- Possibly get input from non-profits about online kits
- Create outline for online media kit
- Consult with Matteo about how to mesh kit with new website
- Create/edit copy for kit
- show to outreach, get suggestions on content and organization
- Make changes as suggested by committee
- Put kit up on new website
- Get input from outreach committee and a graphical designer on design
- Make changes as suggested, consult with Matteo to change backend if necessary
- Document overview of contents and updating instructions
Website Changeover
- Decide on new website CMS
- Test and customize new CMS with input from departments
- Move content that we're keeping over
- Create and enter new content
- Make live
Timeline
Dependencies: Matteo/volunteer helps, technocrats approve and do whatever they need to do to make it happen
- Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE
- Get input from departments re: what they want relating to their areas on the website
- Focus them on the audience: potential volunteers? donors?
- Also ask departments to send in favorite/hated websites and why. Review sites at a meeting.
- Develop colors/general site images/branding (4 hrs?) IN PROG
- Create/invite parties to half-hour discussion of branding DONE
- Invite graphic designer to help DONE
- Get someone experienced in changing Wordpress backends (3+ hrs) IN PROG
- Create skeleton of new site structure and get input (3 hours) IN PROG
- Pass new prettiness features by staff/PR for changes/approval (2 hrs)
- Get volunteers to help create new content (1 h)
- Create new/edit old content - self and volunteers (3-4 hrs)
- Recruit volunteers to take new photos (1 h) IN PROG
- Look over list of desired features with Matteo (1.5 h)
- Matteo/volunteer makes changes necessary to back end (?)
- Tweak with Matteo/volunteer
- Add basic content/make skeleton structure (2 h)
- Test 'er out (2 h)
- Ask webbies/PR for new feature list and new pages desired (2 h)
- Review features and make new list of desired features (1.5 h)
- Matteo makes changes to back end (?)
- I make changes (2 h)
- Test 'er out (1 h)
- Get input from webbies/PR (3 h)
- Make necessary changes (2 h)
- Move rest of content over (6 h)
- Technocrats do something magic to make it go live
Volunteer Outreach
- Acquire quality interns
- Acquire some adoption volunteers
Timeline
Dependency: New interns are desired and staff is ready for them DONE
- Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE
- Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h) IN PROG
- Create/update online profiles for: (3 h) Always IN PROG
- Craigslist
- Volunteer here
- Idealist
- Volunteer match
- PSU
- PCC
- Reed
- Lewis & Clark
- Hands on Portland?
- Update wiki page for volunteer recruitment: specialized volunteers ONGOING
- Make a spreadsheet of good potential contacts (2.5 h) NEXT
- Create and use calendaring software to stay on top of postings (dude.) Using wiki.
Phones
Dependency: New office coordinator
- Organize documentation (on wiki - consult with someone) (2.5 h) IN PROG
- Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) IN PROG
Other
- Create calendaring system (new project management software? google? paper?) DONE
- Weekly: create/adjust timeline (1 h)