Difference between revisions of "Template:Training Guide for Hardware Grants Internship"

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This template can be printed out for use with new hardware grants interns and volunteers. This can be used as a checklist for orienting hardware grants interns.
+
{{migrated}}
 +
[https://docs.google.com/document/d/1JJT6cNZhpIeuR3XG0j_h9WxzEiawb9ulXn2O2C_0Sa8/edit?usp=sharing Link]
  
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==Wiki==
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:The following orientation form should be printed out, completed, and placed in the new Hardware Grant volunteer or intern's file.
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* Please familiarize yourself with these wiki pages:
 
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:*[[Hardware Grants]]
 
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:*[[The Status of Hardware Grants]]
 
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:*[[Business registrars]]
 
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:*[[Using RT for Hardware Grants]]
 
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:*[[Data Entry]]
 
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:*[[Lists]]
 
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:*[[Free Geek FAQ]]
 
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:*[[Phone System Howto]]
 
  
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==Accounts==
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==Hardware Grants Orientation Checklist==
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Hardware grants interns and volunteers need to have all four of the following accounts:
+
When new hardware grants worker is hired, there are several steps that need to be performed. It's the [[buddy]]'s job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new worker's file.
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*[[RT]]
 
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*Signed up on grants [[Lists | list]]
 
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*Database
 
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*Claws
 
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Your trainer will help you sign up for these accounts and he or she will walk you through using them.
 
  
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==Walk-through==
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The buddy needs to determine an orientation schedule, and will need to arrange appointments with other staff members or interns who are responsible for parts of the orientation. Please orient new hardware grants worker on the following.
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Your trainer will show you where to find the following items:
 
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===Classroom===
 
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* PCs
 
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* Printers
 
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* Headphones
 
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===Warehouse===
 
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* Monitors
 
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* Keyboards
 
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* Mice
 
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* Power cords
 
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* Network cables
 
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* Printers (also in classroom)
 
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* LCD-monitors
 
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===Elsewhere===
 
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The following items can be found in the store, advanced testing, or in locked rooms. It is necessary to check in with a coordinator or staff member before removing any of these items from their area.
 
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* 20 GB IDE Hard Drives
 
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* Network devices
 
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* IDE Hard drives with >20 GB
 
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* Macintosh systems
 
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* Laptops
 
  
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==Disbursing grants in the database==
 
  
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[[category: Hardware Grants]]
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New Hardware Grant Intern's Name: __________________________________
 +
 
 +
Buddy's Name: _____________________________________
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Policy Briefing
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initials
 +
|-
 +
|| Take Orientation tour ||  ||  ||
 +
|-
 +
|| [[Volunteer Intern Contract]]: review, sign & file ||  ||  ||
 +
|-
 +
|| Requesting schedule changes/days off: speak with Hardware Grants Coordinator ||  ||  ||
 +
|-
 +
|| Arriving Late and Cancellations: call 503-232-9350 x111 or e-mail the Hardware Grants Coordinator ||  ||  ||
 +
|-
 +
|| Explain that supervisor will regularly check-in ||  ||  ||
 +
|-
 +
|| Emergency Info Request: enter ER contact, phone # & any allergies into database ||  ||  ||
 +
|-
 +
|}
 +
 
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Technical Orientation
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initial
 +
|-
 +
|| Create RT account (with Michael, Vagrant, Ryan, or Richard)||  ||  ||
 +
|-
 +
|| Get a Free Geek e-mail account (with Michael, Vagrant, Ryan, or Richard)||  ||  ||
 +
|-
 +
|| Create a database account (with Hardware Grants Coordinator)||  ||  ||
 +
|-
 +
|| Add to grants list (with Hardware Grants Coordinator)||  ||  ||
 +
|-
 +
|| Build program ||  ||  ||
 +
|-
 +
|| Ubuntu Linux ||  ||  ||
 +
|-
 +
|}
 +
 
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Cultural Orientation
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initials
 +
|-
 +
|| Introduced around to staff and core volunteers ||  ||  ||
 +
|-
 +
|| Explain what to expect the first few weeks ||  ||  ||
 +
|-
 +
|| [[Free Geek FAQ]] - useful for talking on the phone ||  ||  ||
 +
|-
 +
|| [[Netiquette at Free Geek]] and in Hardware Grants ||  ||  ||
 +
|-
 +
|| Documentation ||  ||  ||
 +
|-
 +
|| Where to park your car (11th Avenue, 10th just South of Mill, etc.)||  ||  ||
 +
|-
 +
|}
 +
 
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Physical Orientation
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initials
 +
|-
 +
|| Review building layout and names for various areas  ||  ||  ||
 +
|-
 +
|| [[Safety]] training, details on that page  ||  ||  ||
 +
|-
 +
|| Indicate Monkeyhouse ||  ||  ||
 +
|-
 +
|}
 +
 
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Hardware Orientation
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initials
 +
|-
 +
|| Indicate grantable PCs near classroom ||  ||  ||
 +
|-
 +
|| Distinguish FG-PDX PCs from FreekBoxen ||  ||  ||
 +
|-
 +
|| Indicate grantable hardware and storage space in warehouse ||  ||  ||
 +
|-
 +
|| Indicate keyboards, mice, and cords in warehouse ||  ||  ||
 +
|-
 +
|| Indicate network gizmos, USB devices, and other gizmos in the thrift store ||  ||  ||
 +
|-
 +
|| Explain Friend Discount. [[Thrift Store Policy#Grant Recipients]]  ||  ||  ||
 +
|-
 +
|| Introduce to digital [[Hardware Grants Wait Lists]] ||  ||  ||
 +
|-
 +
|| Review [[Hardware Grants What We Can Give Out List]] ||  ||  ||
 +
|-
 +
|}
 +
 
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Administrative Orientation
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initials
 +
|-
 +
|| Review [[How to approve/deny grants]] ||  ||  ||
 +
|-
 +
|| Review [[Using RT for Hardware Grants]] ||  ||  ||
 +
|-
 +
|| Learn RT basics ||  ||  ||
 +
|-
 +
|| Enter data regarding disbursements into database ||  ||  ||
 +
|-
 +
|| Review [[Phone System Howto]] ||  ||  ||
 +
|-
 +
|}
 +
 
 +
 
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Disbursement Orientation
 +
!| Date
 +
!| Trainee Initials
 +
!| Staff Initials
 +
|-
 +
|| Shadow your trainer and/or other shepherds during a disbursement  ||  ||  ||
 +
|-
 +
|| Assist your trainer and/or other shepherds during a disbursement  ||  ||  ||
 +
|-
 +
|| Be shadowed by your trainer during a disbursement  ||  ||  ||
 +
|-
 +
|| [[Using_your_Free_Geek_computer!]], Class Information Sheet, and Tech Support Cards (for auction grants only) ||  ||  ||
 +
|-
 +
|| Tech support lowdown ||  ||  ||
 +
|-
 +
|}
 +
 
 +
[[Category:Hardware Grants]]
 +
[[Category:Howto]]

Latest revision as of 12:10, 1 August 2014

deletion

This page has been migrated to a document on Free Geek's Google Drive.

Information remaining behind may no longer be relevant.

MIGRATOR:

When you have tagged this page as migrated,
please add a link to the new document on Google Drive.

(Link to new page immediately below.)


Link

The following orientation form should be printed out, completed, and placed in the new Hardware Grant volunteer or intern's file.

Hardware Grants Orientation Checklist

When new hardware grants worker is hired, there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new worker's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other staff members or interns who are responsible for parts of the orientation. Please orient new hardware grants worker on the following.


New Hardware Grant Intern's Name: __________________________________

Buddy's Name: _____________________________________

Policy Briefing Date Trainee Initials Staff Initials
Take Orientation tour
Volunteer Intern Contract: review, sign & file
Requesting schedule changes/days off: speak with Hardware Grants Coordinator
Arriving Late and Cancellations: call 503-232-9350 x111 or e-mail the Hardware Grants Coordinator
Explain that supervisor will regularly check-in
Emergency Info Request: enter ER contact, phone # & any allergies into database


Technical Orientation Date Trainee Initials Staff Initial
Create RT account (with Michael, Vagrant, Ryan, or Richard)
Get a Free Geek e-mail account (with Michael, Vagrant, Ryan, or Richard)
Create a database account (with Hardware Grants Coordinator)
Add to grants list (with Hardware Grants Coordinator)
Build program
Ubuntu Linux


Cultural Orientation Date Trainee Initials Staff Initials
Introduced around to staff and core volunteers
Explain what to expect the first few weeks
Free Geek FAQ - useful for talking on the phone
Netiquette at Free Geek and in Hardware Grants
Documentation
Where to park your car (11th Avenue, 10th just South of Mill, etc.)


Physical Orientation Date Trainee Initials Staff Initials
Review building layout and names for various areas
Safety training, details on that page
Indicate Monkeyhouse


Hardware Orientation Date Trainee Initials Staff Initials
Indicate grantable PCs near classroom
Distinguish FG-PDX PCs from FreekBoxen
Indicate grantable hardware and storage space in warehouse
Indicate keyboards, mice, and cords in warehouse
Indicate network gizmos, USB devices, and other gizmos in the thrift store
Explain Friend Discount. Thrift Store Policy#Grant Recipients
Introduce to digital Hardware Grants Wait Lists
Review Hardware Grants What We Can Give Out List


Administrative Orientation Date Trainee Initials Staff Initials
Review How to approve/deny grants
Review Using RT for Hardware Grants
Learn RT basics
Enter data regarding disbursements into database
Review Phone System Howto


Disbursement Orientation Date Trainee Initials Staff Initials
Shadow your trainer and/or other shepherds during a disbursement
Assist your trainer and/or other shepherds during a disbursement
Be shadowed by your trainer during a disbursement
Using_your_Free_Geek_computer!, Class Information Sheet, and Tech Support Cards (for auction grants only)
Tech support lowdown
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