Hiring Checklist

This checklist is the current procedure for hiring new staff (interns and collective members at Free Geek). It should be implemented in the context of the Hiring Policy. The HR committee appoints a hiring shepherd for each hiring to make certain that everything is done on time and according to policy. Each step is completed by a person, committee, or group, indicated in italics.

Early stages (over a month in advance)

1. Perceive gaps in current staff coverage staff
   • If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed HR
2. Develop job description HR (work with whoever is/will be closest to that position)
3. Research the financials C7 (confer with the board and Agent of Corp)
4. Propose description(s) to council staff/C7, council
   • if there are multiple possible positions being proposed, council will help determine priorities
   • Rework descriptions if necessary staff/HR
5. Set timeframe for hiring and update the wiki page staff/HR

A month in advance (or two to three weeks before application deadline)

1. Post to Jobs webpage webmin
2. Post to internal lists and bulletin boards staff/HR
3. Activate jobs@ email alias to the job list ass
4. Post to external lists as decided by staff and/or council. staff
   • Places we've posted in the past: Where to post jobs

After job posting, before deadline

1. Form interview committee HR/staff
   • The HR committee proposes names to the staff collective.
2. If there are more than 6 resumes (or other obvious reasons for thinning) form thinning committee HR/staff
3. Come up with important qualities and criteria for thinning/interviews staff
4. Collect emailed resumes staff/HR
   • respond
   • compile printed copies
   • update spreadsheet
5. Keep track of who's been on tours reception
6. Create interview questions [staff]

At/after deadline

1. Remove from jobs page webmin
2. Turn off jobs@ alias ass
3. Remove internal hard copy job postings thinning committee
4. Read resumes and make recommendations thinning comittee
   • Staff has opportunity to review the resumes and add to the stack
5. Email rejections to those thinned thinning committee
6. Schedule interviews interview committee
7. Present recommendations interview committee

Decision day and beyond

1. Determine 1st choice staff
   • If this is unclear, further interviews may be necessary.
2. Contact 1st choice, set start date interview committee
   • wait until we hear from them that they still want it, just in case!
3. Contact rejections interview committee
4. Announce to internal lists/on webpage staff/webmin
5. Go through Orienting New Collective Members
6. Pair new hire with a buddy
7. Determine necessary training [staff]
8. Employment paperwork [C7/HR?]