Hiring Checklist

This checklist is the current procedure for hiring new staff (interns and collective members at Free Geek). It should be implemented in the context of the Hiring Policy. The HR committee appoints a shepherd for each hiring to make certain that everything is done on time and according to policy. Each step is completed by a person, committee, or group, indicated in italics.

• Early stages (over a month in advance)
  1. Perceive gaps in current staff coverage staff
     • If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed HR
  2. Develop job description HR (work with whoever is/will be closest to that position)
  3. Research the financials C7 (confer with the board and Agent of Corp)
  4. Propose description(s) to council staff/C7, council
     • if there are multiple possible positions being proposed, council will help determine priorities
     • Rework descriptions if necessary staff/HR'
  5. Set timeframe for hiring and update the wiki page staff/HR

1. Post to Jobs webpage [webmin]
2. Post to internal lists and bulletin boards [staff/HR]
3. Activate jobs@ email alias to the job list [ass]
4. Post to external lists as decided by staff and/or council. [staff] Here are some places we've posted in the past (see Where to post jobs)
5. Keep track of who's been on tours [reception]
6. Come up with important qualities and criteria for thinning/interviews [staff]
7. Form interview committee [HR/staff] (The HR committee proposes names to the staff collective)
8. If there are more than 6 resumes (or other obvious reasons for thinning) form thinning committee [HR/staff]
9. Collect emailed resumes [staff/HR]
   • respond
   • compile printed copies
   • make extra printed copies for staff review
   • update spreadsheet
10. Remove from jobs page [webmin]
11. Turn off jobs@ alias [ass]
12. Remove internal hard copy job postings thinning committee
13. Read resumes and makes recommendations thinning comittee
14. Staff has opportunity to review the resumes and add to the stack
15. Email rejections to those thinned thinning committee
16. Create interview questions [staff]
17. Schedule interviews interview committee
18. Present recommendations interview committee
19. Determine 1st choice [staff]
20. Contact 1st choice, set start date [interview committee]
21. Contact rejections [interview committee]
22. Announce to internal lists/on webpage [staff/webmin]
23. Have a New Collective Members Orientation
24. Pair new hire with a buddy
25. Determine necessary training [staff]
26. Employment paperwork [C7/HR?]