Talk:Orienting New Apprentices

Orienting Sam Nelson

This information is specifically intended for new Paid Interns

Buddies

A "buddy" is assigned by HR to help get new staff members acclimated (and get necessary paperwork filled out). The buddy and new hire should initial off on each step.

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done.

HR paperwork and policy briefing

• Gather applicable tax information
  • I-9 form (pdf form located on the application server in fgstaff/forms directory)
  • W-4 form (pdf form located on application server in fgstaff/forms directory)
  • After the forms are complete file them in the employee's folder in the Admin drawer of the filing cabinet in the Monkeyhouse.

• Does he/she want Direct Deposit of paychecks?

• Explain how to request time off

• Brief them on what documents can be signed by whom (checks, contracts, invoices)

• Update HR Calendar
  • include: start date, 3 month review, and last day

Physical orientation

• Closing training

• LOCKS list signup & education (After Hours Access Policy)

• Keys (talk to Matteo)

• Workspace/Office
  • Workspace/Office should have a computer & space for admin work

ASS & Other technical stuff

• Free Geek email address

• Application Server account
  • add to applicable groups (e.g. fgstaff and beancounters)

• Email Lists
  • paidworkers (mandatory)
  • locks (mandatory)
  • core (encouraged)
  • council (optional)
  • committees (optional)

• Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter)

• Add to <contact-info> in fgstaff directory on application server

• Create database account, if applicable

• create RT account, if applicable

• create wiki account

Technical infrastructure orientation

• Email archives http://lists.freegeek.org/listinfo and the bottom of Help:Search for how to quickly search them

• RT http://todo.freegeek.org/ (if applicable)

• Wiki http://wiki.freegeek.org/

• Database http://data/ (only accessible from inside FG)
  • Where and how to record work hours http://noonien/sched/enterID.php

Cultural indoctrination

• Introduced around to core volunteers

• Get photo and bio for staff page (this may not be continued with new website)

• Job Descriptions for other staff members

• Explain what to expect the first few weeks
  • how to tell you're doing well - arriving on time, taking floor shifts seriously, moving your position forward, following through with commitments

HR NEEDS TO DISCUSS THIS BEFOREHAND'

• Explain Superbox/Laptop benefits

• Education

• Wiki editing

Help:Basic Navigation

Wiki Tutorial

Wiki markup

• RT rundown (if applicable)
• Free Geek FAQ
• Netiquette at Free Geek
• Documentation (why it's important, where to document what)

• Where to park your car

• Staff Contact Info (print it out, if desired)

Other duties

The buddy should also:

• check-in once a week,
• be the "go to" person for questions,
• be proactive about questions and issues, and