Difference between revisions of "GEEK FAIR"
(→Public Carts: mailed in temp restaurant application) |
m |
||
| Line 86: | Line 86: | ||
== Music and Performers == | == Music and Performers == | ||
| − | Coordinator(s): | + | Coordinator(s): Jeremy Hernandez theunlabledmusic@aol.com |
* [[Geek Fair Bands]] - List of performers and confirmation status. | * [[Geek Fair Bands]] - List of performers and confirmation status. | ||
Revision as of 14:43, 15 June 2007
GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space. In 2005 and 2006, Geek Fair was held on the 16th and 15th of July, respectively. This year, it'll be on July 21st from about 1-7pm.
Here's the latest Geek Fair Timeline.
Geek Fair is an Outreach committee project.
It is one one many Events that Free Geek does every year.
Current
Geek Fair meetings are Tuesdays at 7:15pm.
Get Involved!
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Ali, Ebeth or RevPhil, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.
Budget
In 2006, Geek Fair spent ~$2,600 on creating the event. This was over-budget. Our goal this year is to spend $2,300 max.
Year 2006 geek fair spending:
- tents 1600
- P/A 200
- stage ??
- food permit 50
- fuel for fire people 40
- block party permit 50
- noise permit 54
- OLCC permit 50
- coolers (perhaps) 25
- dunk tank 175
- incidentals 50
Coordinators
- Publicity
- Sponsorship
- Music and Performers
- Entertainment (incl. bikes, LAN, dunk tank, etc.)
- Kids' Area
- Beer
- Construction
- Permits
- Silent Auction
- Booths/Food
- Volunteer Coordinator
- Afterparty
Event Planning
Coordinator(s): All
- Fair Ideas - brainstorms about how to make the fair awesome!
- Permits - legal stuff needed to have events.
- Geek Fair Site Plan - what's happening where.
- Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
- Geek Fair Signage - signs we need to make, whether by hand or on the compooter
Event Publicity
Coordinator: Shawn
- Geek Fair Website
- Geek Fair Press Release with Bands
- Geek Fair Shortened Press Release
- Posting PSAs -- some ideas on where to post press releases
Ad Space:
Portland Mercury
- 1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
- 1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).
Sponsors
Coordinator(s): Oso
- Portland Mercury - 2 ads 1/8 page and 1/4 page.
- Belmont Computers - cool raffle prizes
- BackSpace - promotion, LAN gaming and gaming machines for prizes.
Getting Ready to Go!
- Day-of preparations for 2007 are at Geek Fair Timeline.
- Geek Fair Setup Schedule: this thing's from 2005
Music and Performers
Coordinator(s): Jeremy Hernandez theunlabledmusic@aol.com
- Geek Fair Bands - List of performers and confirmation status.
- Geek Fair Schedule - Timeline for the big day.
- Geek Fair Hotlist - Stuff the MCs (Phil, Shawn, Sophia) should remember to say between acts.
Entertainment
Coordinator(s): revphil, D-D-D-Dave!, um everyone
Happening
- Geek Arena game show - Dave
- Smashtacular - Clint/Sergio?
- LAN Party courtesy of Backspace - Joren?
- Big screen vids - Joren?
- Hard drive toss / slide - Phil
- Dunk Tank - Oso
- Kazum - Phil
- Puppet show - Phil and Ali
- Fashion show - Phil
- Zoobomb mayhem - Shawn and Phil
- Tarot card readings - Ali
- Linux clinic - Ali
Kids Activities
Coordinators: Sophia and Jenn Dolan
Raffle and Silent Auction
Coordinator(s):
- Silent Auction Coordinator instructions
Food
Public Carts
http://www.mchealthinspect.org/tempfood.html
- Honkin' Huge Burritos (big-ass cheap burritos, Shawn is contact)
- Veggielicious http://www.veggielicious.net (all cheap vegan food, Jeremy is contact)
- Redwing will bring coffee, pastries, and some pre-made food (Ali is contact at FG, Rachel is Redwing contact)
- temporary restaurant permit application mailed in 6/15/07 with check for $105
- FG & Redwing will split $105 fee
Hospitality
Food given to volunteers and performers.
- Wild Oats (Laurelhurst location)
- Phone: 503-232-6601
- Director: Store Director: Dean Turman, Assistant Store Director: Brian Conley
- Whole Foods
- Community contact: Suzanne Strick 503.525.4343
- New Seasons (Division location)
- Allison McGillivray , Community Relations
- 503.292.1987 x 147
- <allisonm at newseasonsmarket.com>
- Trader Joe's
- (from their website) "All donations are to be arranged with the Donations Coordinator at your neighborhood Trader Joe’s. The following information is necessary for a donation to be considered:
- A written request, on the non-profit group’s letterhead, delivered to the store by your organization’s representative, explaining the nature of the organization, why the donation is needed and what kind of donation is being requested.
- A valid tax ID number should also be referenced on the written request.
- Written requests should be made at least three weeks prior to the date donation is needed.
- Donations Coordinator is John Boyd
Consumables we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)
Booths
Coordinator: ??
Yep, this is where you find out about Geek Fair Booths.
Here's a Booth Confirmation Letter.
Volunteer Coordination Station
Coordinator: Ali