Difference between revisions of "GEEK FAIR"
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== Event Planning == | == Event Planning == | ||
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== Event Publicity == | == Event Publicity == | ||
| + | '''Coordinators''': ''Michael Kaufman, Julie Uthe, Kevin Berg'' | ||
* [http://freegeek.org/geekfair Geek Fair Website] | * [http://freegeek.org/geekfair Geek Fair Website] | ||
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| − | + | == Sponsors == | |
| + | '''Coordinators''': ''Michael Kaufman, Kevin Berg'' | ||
== Getting Ready to Go! == | == Getting Ready to Go! == | ||
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== Music and Performers == | == Music and Performers == | ||
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* [[Geek Fair Bands]] - List of performers and confirmation status. | * [[Geek Fair Bands]] - List of performers and confirmation status. | ||
| Line 117: | Line 82: | ||
* [[Geek Fair Schedule]] - Timeline for the big day. | * [[Geek Fair Schedule]] - Timeline for the big day. | ||
| − | * [[Geek Fair Hotlist]] - Stuff the MCs | + | * [[Geek Fair Hotlist]] - Stuff the MCs should remember to say between acts. |
== Entertainment == | == Entertainment == | ||
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'''Happening''' | '''Happening''' | ||
| − | * Geek Arena game show - Dave | + | * Geek Arena game show - '''Dave''' |
| − | * [[Smashtacular]] - | + | * [[Smashtacular]] - |
| − | * LAN Party courtesy of Backspace - [[User:Inhuman|Michael]] - Joren? | + | * LAN Party courtesy of Backspace - '''[[User:Inhuman|Michael]] - Joren?''' |
| − | + | * Hard drive toss / slide | |
| − | * Hard drive toss / slide | + | * Tarot card readings - '''Ali''' |
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| − | * Tarot card readings - Ali | ||
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== Kids Activities == | == Kids Activities == | ||
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[[Geek Fair Kids Activities]] | [[Geek Fair Kids Activities]] | ||
| − | == Raffle | + | == Raffle == |
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== Food == | == Food == | ||
=== Public Carts === | === Public Carts === | ||
| − | Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute. | + | Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute. |
http://www.mchealthinspect.org/tempfood.html | http://www.mchealthinspect.org/tempfood.html | ||
| − | + | ||
| − | + | * Redwing will bring coffee, pastries, and some pre-made food ''(Laurel is contact at FG, Rachel is Redwing contact)'' | |
| − | * Redwing will bring coffee, pastries, and some pre-made food ( | ||
** ''temporary restaurant permit application mailed in 6/15/07 with check for $105'' | ** ''temporary restaurant permit application mailed in 6/15/07 with check for $105'' | ||
** FG & Redwing will split $105 fee | ** FG & Redwing will split $105 fee | ||
=== Hospitality === | === Hospitality === | ||
| + | Do we want to do this again? It was kind of a bust last year. | ||
| + | |||
Food given to volunteers and performers. | Food given to volunteers and performers. | ||
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:* Written requests should be made at least three weeks prior to the date donation is needed. | :* Written requests should be made at least three weeks prior to the date donation is needed. | ||
: ''Donations Coordinator at SE location is '''Selena Nunez''' '', applications must be sent to SE location | : ''Donations Coordinator at SE location is '''Selena Nunez''' '', applications must be sent to SE location | ||
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== Booths == | == Booths == | ||
| − | + | '''Coordinator''': ''Jacob Fain'' | |
| − | Coordinator: | ||
Yep, this is where you find out about [[Geek Fair Booths]]. | Yep, this is where you find out about [[Geek Fair Booths]]. | ||
== Volunteer Coordination Station == | == Volunteer Coordination Station == | ||
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[[Geek Fair Volunteers]] | [[Geek Fair Volunteers]] | ||
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== Thank You's == | == Thank You's == | ||
''These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair'' | ''These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair'' | ||
| − | * | + | |
| − | * | + | |
| − | * | + | == Coordinators == |
| − | * | + | * [[Publicity Assistant|Publicity]] |
| − | * | + | :* ''Michael Kaufman'' |
| − | * | + | :* ''Julie Uthe'' |
| + | :* ''Kevin Berg'' | ||
| + | |||
| + | * Sponsorship | ||
| + | :* ''Michael Kaufman'' | ||
| + | :* ''Kevin Berg'' | ||
| + | |||
| + | * Music and Performers | ||
| + | :* ''Jessica Rand'' | ||
| + | :* ''Julie Uthe'' | ||
| + | |||
| + | * [[Entertainment Assistant|Entertainment]] (incl. bikes, LAN, dunk tank, etc.) | ||
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| + | * [[Kids Area Coordinator|Kids' Area]] | ||
| + | :* ''Sophia Luchini-Dexter'' | ||
| + | |||
| + | * Beer | ||
| + | :* ''Morgan'' | ||
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| + | * [[Construction Assistant|Construction]] | ||
| + | ** Permits: ''Sergio Garcia'' | ||
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| + | * [[Silent Auction Coordinator|Silent Auction]] | ||
| + | |||
| + | * Booths/Food | ||
| + | :* ''Laurel Bates'' | ||
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| + | * Volunteer Coordinator | ||
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| + | * Afterparty | ||
[[Category:Events]] | [[Category:Events]] | ||
[[Category:Geek Fair|*]] | [[Category:Geek Fair|*]] | ||
Revision as of 15:31, 3 July 2008
GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit. This is for Geek Fair 2008.
Here's the latest Geek Fair Timeline.
Geek Fair is an Outreach committee project.
It is one one many Events that Free Geek does every year.
Current
Geek Fair Planning Meetings are every other Thursday at 10 AM
6/26/08- 7/10/08
- 7/24/08
- 8/7/08
- 8/21/08
Get Involved!
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.
Budget
Year 2007 geek fair spending
- Printing 200 (for 230 full-color 11x17 posters)
- Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
- Block Party Permit $5 (for No Parking bags)
- Fire Permit $150
- Noise Permit $110
- OLCC permit $50
- City fee $35
- Beer taps rental $24 ($300 deposit)
- Tents - Rental
- 20 x 60 tent = $660 for music area
- 16 - 10' legs = $160 (for 20 x 60)
- 20 x 40 tent = $440 for food area
- 20 x 30 tent = $330 for kids area
- Total=$ 1,590
- Tents - Purchase
- Two 10 x 20 tents = $330 for booths
- Stage $144
- Tables ~$80
- PA $100
- Soda for sale at event + food for volunteers at event $50
- Kids' area $40
Current Spending
Event Planning
Coordinator(s): All
- Fair Ideas - brainstorms about how to make the fair awesome!
- Permits - legal stuff needed to have events.
- Geek Fair Site Plan - what's happening where.
- Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
- Geek Fair Signage - signs we need to make, whether by hand or on the compooter
Event Publicity
Coordinators: Michael Kaufman, Julie Uthe, Kevin Berg
- Geek Fair Website
- Geek Fair Press Release with Bands
- Geek Fair Shortened Press Release
- Posting PSAs -- some ideas on where to post press releases
Sponsors
Coordinators: Michael Kaufman, Kevin Berg
Getting Ready to Go!
- Day-of preparations for 2007 are at Geek Fair Timeline.
- Geek Fair Setup Schedule: this thing's from 2005
Music and Performers
- Geek Fair Bands - List of performers and confirmation status.
- Geek Fair Schedule - Timeline for the big day.
- Geek Fair Hotlist - Stuff the MCs should remember to say between acts.
Entertainment
Happening
- Geek Arena game show - Dave
- Smashtacular -
- LAN Party courtesy of Backspace - Michael - Joren?
- Hard drive toss / slide
- Tarot card readings - Ali
Kids Activities
Raffle
Food
Public Carts
Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.
http://www.mchealthinspect.org/tempfood.html
- Redwing will bring coffee, pastries, and some pre-made food (Laurel is contact at FG, Rachel is Redwing contact)
- temporary restaurant permit application mailed in 6/15/07 with check for $105
- FG & Redwing will split $105 fee
Hospitality
Do we want to do this again? It was kind of a bust last year.
Food given to volunteers and performers.
- Wild Oats (Laurelhurst location)
- Phone: 503-232-6601
- Director: Store Director: Dean Turman, Assistant Store Director: Brian Conley
- Whole Foods
- Community contact: Suzanne Strick 503.525.4343
- New Seasons (Division location)
- Allison McGillivray , Community Relations
- 503.292.1987 x 147
- <allisonm at newseasonsmarket.com>
- applied online June 26
- Trader Joe's
- (from their website) "All donations are to be arranged with the Donations Coordinator at your neighborhood Trader Joe’s. The following information is necessary for a donation to be considered:
- A written request, on the non-profit group’s letterhead, delivered to the store by your organization’s representative, explaining the nature of the organization, why the donation is needed and what kind of donation is being requested.
- A valid tax ID number should also be referenced on the written request.
- Written requests should be made at least three weeks prior to the date donation is needed.
- Donations Coordinator at SE location is Selena Nunez , applications must be sent to SE location
Booths
Coordinator: Jacob Fain
Yep, this is where you find out about Geek Fair Booths.
Volunteer Coordination Station
Thank You's
These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair
Coordinators
- Michael Kaufman
- Julie Uthe
- Kevin Berg
- Sponsorship
- Michael Kaufman
- Kevin Berg
- Music and Performers
- Jessica Rand
- Julie Uthe
- Entertainment (incl. bikes, LAN, dunk tank, etc.)
- Sophia Luchini-Dexter
- Beer
- Morgan
- Construction
- Permits: Sergio Garcia
- Booths/Food
- Laurel Bates
- Volunteer Coordinator
- Afterparty