Difference between revisions of "GEEK FAIR"
Line 56: | Line 56: | ||
** Noise Variance Permit: $58 | ** Noise Variance Permit: $58 | ||
** Fire Permit: $150 | ** Fire Permit: $150 | ||
− | ** OLCC Permit (for separate event): $85 | + | ** OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI) |
** Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half) | ** Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half) | ||
Revision as of 18:52, 26 July 2008
GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit. This is for Geek Fair 2008. Geek Fair will be held from 12-6pm.
Here's the latest Geek Fair Timeline.
Geek Fair is an Outreach committee project.
It is one of many Events that Free Geek does every year.
Current
Geek Fair Planning Meetings are at 10 AM
6/26/087/10/08Tuesday 7/15Tuesday 7/22- Thursday 7/24
- Tuesday 7/29
- Tuesday 8/5
- Thursday 8/7
- Tuesday 8/12
- Tuesday 8/19
Get Involved!
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.
Budget
Year 2007 geek fair spending
- Printing 200 (for 230 full-color 11x17 posters)
- Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
- Block Party Permit $5 (for No Parking bags)
- Fire Permit $150
- Noise Permit $110
- OLCC permit $50
- City fee $35
- Beer taps rental $24 ($300 deposit)
- Tents - Rental
- 20 x 60 tent = $660 for music area
- 16 - 10' legs = $160 (for 20 x 60)
- 20 x 40 tent = $440 for food area
- 20 x 30 tent = $330 for kids area
- Total=$ 1,590
- Tents - Purchase
- Two 10 x 20 tents = $330 for booths
- Stage $144
- Tables ~$80
- PA $100
- Soda for sale at event + food for volunteers at event $50
- Kids' area $40
Current (2008) Spending
- Permits
- Block Party/Community Event Permit: $5
- Noise Variance Permit: $58
- Fire Permit: $150
- OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI)
- Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
Event Planning
Coordinator(s): All
- Fair Ideas - brainstorms about how to make the fair awesome!
- Permits - legal stuff needed to have events.
- Geek Fair Site Plan - what's happening where.
- Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
- Geek Fair Signage - signs we need to make, whether by hand or on the compooter
Event Publicity
Coordinators: Michael Kaufman, Julie Uthe, Kevin Berg
- Geek Fair Website
- Geek Fair Press Release with Bands
- Geek Fair Shortened Press Release
- Posting PSAs -- some ideas on where to post press releases
Sponsors
Coordinators: Michael Kaufman, Kevin Berg
Getting Ready to Go!
- Day-of preparations for 2007 are at Geek Fair Timeline.
- Geek Fair Setup Schedule: this thing's from 2005
Music and Performers
- Geek Fair Bands - List of performers and confirmation status.
- Equipment for Bands - Information about what we have and need for bands
- Geek Fair Schedule - Timeline for the big day.
- Geek Fair Hotlist - Stuff the MCs should remember to say between acts.
Entertainment
Happening
- Geek Arena game show - Dave
- Smashtacular -
- LAN Party courtesy of Backspace - Michael - Joren?
- Hard drive toss / slide
- Tarot card readings - Ali
Kids Activities
Raffle
Food
Public Carts
- Staccato Gelato is checking into a permit; they do not have one yet. They will call me back.
- Red and Black confirmed on a voice mail. We are still playing phone tag.
- Redwing will be there selling coffee, iced tea, pastries, and pies. Joey is Redwing Contact.
- The Whole Bowl confirmed. Phone: (503) 757-BOWL. Contact is Tali.
- we will need to mail in for permit. FG will split fee with Redwing.
Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.
http://www.mchealthinspect.org/tempfood.html
Booths
Coordinator: Jacob Fain
Yep, this is where you find out about Geek Fair Booths.
Volunteer Coordination Station
Thank You's
These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair
Coordinators
- Michael Kaufman
- Julie Uthe
- Kevin Berg
- Sponsorship
- Michael Kaufman
- Kevin Berg
- Music and Performers
- Jessica Rand
- Julie Uthe
- Entertainment (incl. bikes, LAN, dunk tank, etc.)
- Sophia Luchini-Dexter
- Beer
- Morgan
- Construction
- Permits: Sergio Garcia
[Silent Auction Coordinator|Silent Auction]]- replaced with Raffle in 2008
- Raffle
- Mary Kate
- Booths/Food
- Laurel Bates
- Volunteer Coordinator
- Afterparty