Difference between revisions of "GEEK FAIR"

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GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space.  The last one was on July 16th 2005 from 1pm - 7pm.  Geek Fair this year falls on July 15th 2006, which is a Saturday.
+
GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit.  This is for Geek Fair 2008.  Geek Fair will be held from 12-6pm.  Please be sure to ponder the [[Geek Fair Meta Question]].
  
 
Here's the latest [[Geek Fair Timeline]].
 
Here's the latest [[Geek Fair Timeline]].
Line 5: Line 5:
 
Geek Fair is an [[Outreach]] committee project.
 
Geek Fair is an [[Outreach]] committee project.
  
−
It is one one many [[Events]] that Free Geek does every year.
+
It is one of many [[Events]] that Free Geek does every year.
  
 
== Current ==
 
== Current ==
  
−
Geek Fair meetings are on Fridays.
 
  
 
== Get Involved! ==
 
== Get Involved! ==
  
−
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Ali, Ebeth or RevPhil, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to [[Geek Fair Volunteers]].
+
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to [[Geek Fair Volunteers]].
  
−
== Coordinators ==
+
==Budget==
−
* Publicity
+
 
−
** Sponsorship
+
===Year 2007 geek fair spending===
−
* Music and Performers
+
 
−
* Entertainment (incl. bikes, LAN, dunk tank, etc.)
+
* Printing 200 (for 230 full-color 11x17 posters)
−
* Kids' Area
+
* Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
−
* Beer
+
* Block Party Permit $5 (for No Parking bags)
−
* Construction
+
* Fire Permit $150
−
** Permits
+
* Noise Permit $110
−
* Silent Auction
+
* OLCC permit $50
−
* Booths/Food
+
** City fee $35
−
* Volunteer Coordinator
+
* Beer taps rental $24 ($300 deposit)
−
* Afterparty
+
* Tents - Rental
 +
** 20 x 60 tent = $660 '''for music area'''
 +
** 16 - 10' legs = $160 (for 20 x 60)
 +
** 20 x 40 tent = $440 '''for food area'''
 +
** 20 x 30 tent = $330 '''for kids area'''
 +
** Labor = $150
 +
** Total = $1,590
 +
* Tents - Purchase
 +
** Two 10 x 20 tents = $330 '''for booths'''
 +
* Stage $144
 +
* Tables ~$80
 +
* PA $100
 +
* Soda for sale at event + food for volunteers at event $50
 +
* Kids' area $40
 +
 
 +
===Current (2008) Spending===
 +
* Permits
 +
** Block Party/Community Event Permit: $5
 +
** Noise Variance Permit: $58
 +
** Fire Permit: $150
 +
** OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI)
 +
** Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
 +
* Printing Costs: $270.00
 +
* Tents - Rental
 +
** 20 x 60 tent = $660 '''for music area'''
 +
** 16 - 10' legs = $160 (for 20 x 60)
 +
** 20 x 40 tent = $450'''for food area'''
 +
** 20 x 30 tent =  $350 '''for kids area'''
 +
** Labor = $150
 +
** Total = $1770
 +
* Barricade (from American Barricades on NE Columbia) = $25
 +
*** '''2008 Grand Total so far = $2415.50'''
 +
 
 +
===Additional (2008) Upcoming Expenses===
 +
* 2 standard portable bathrooms
 +
** estimate = <s>$100 - pay after next Events meeting 8/7/08</s> = $150 (since no ADA bathroom purchased)
 +
** MK gave CC# to Jessica @ AmericanSaniCan 8/8/08.  They will run card for $150 on 8/25/08
  
 
== Event Planning ==
 
== Event Planning ==
Line 40: Line 75:
  
 
== Event Publicity ==
 
== Event Publicity ==
 +
'''Coordinators''': ''Michael Kaufman, Julie Uthe, Kevin Berg''
  
−
Coordinator: Oso
+
* [[Geek Fair Poster]]
−
 
 
 
* [http://freegeek.org/geekfair Geek Fair Website]
 
* [http://freegeek.org/geekfair Geek Fair Website]
 
* [[Geek Fair Press Release with Bands]]
 
* [[Geek Fair Press Release with Bands]]
Line 48: Line 83:
 
* [[Posting PSAs]] -- some ideas on where to post press releases
 
* [[Posting PSAs]] -- some ideas on where to post press releases
  
−
Ad Space:
+
== Sponsors ==
−
 
+
Cellar Door Coffee 
−
Portland Mercury
+
Hasson Realtors
−
 
+
New Seasons
−
* 1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
+
Zip Car
−
* 1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).
+
Kettleman's
−
 
+
Clever Cycles
−
=== Sponsors ===
+
First Tech
−
 
+
Green Mountain Energy
−
Coordinator(s): Oso, Jeanne
+
CD Baby  
−
 
+
Total Reclaim
−
* Portland Mercury - 2 ads 1/8 page and 1/4 page.
 
−
* Belmont Computers - cool raffle prizes
 
−
* BackSpace - promotion, LAN gaming and gaming machines for prizes.
 
−
* Wibiki
 
−
* Virtuous
 
−
* Dennis Uniform Manufacturing
 
  
−
== Getting Ready to Go! ==
+
== Getting Ready to Go! ==
  
−
* Day-of preparations for '''2006''' are at [[Geek Fair Timeline]].
+
* Day-of preparations for '''2007''' are at [[Geek Fair Timeline]].
 
* [[Geek Fair Setup Schedule]]: '''this thing's from 2005'''
 
* [[Geek Fair Setup Schedule]]: '''this thing's from 2005'''
  
 
== Music and Performers ==
 
== Music and Performers ==
  
−
Coordinator(s): Jeff-eh and Shawn
+
* [[Geek Fair Bands]] - List of performers and confirmation status.
  
−
* [[Geek Fair Bands]] - List of performers and confirmation status.
+
* [[Equipment for Bands]] - Information about what we have and need for bands
  
 
* [[Geek Fair Schedule]] - Timeline for the big day.
 
* [[Geek Fair Schedule]] - Timeline for the big day.
  
−
* [[Geek Fair Hotlist]] - Stuff the MCs (Phil, Shawn, Sophia) should remember to say between acts.
+
* [[Geek Fair Hotlist]] - Stuff the MCs should remember to say between acts.
  
 
== Entertainment ==
 
== Entertainment ==
  
−
Coordinator(s): revphil, D-D-D-Dave!
+
'''Happening'''
 +
* Geek Arena game show - '''Dave'''
 +
* [[Smashtacular]] -
 +
* LAN Party courtesy of Backspace - '''[[User:Inhuman|Michael]] - Joren?'''
 +
* Hard drive toss / slide
 +
* Tarot card readings - '''Ali'''
  
−
'''Happening'''
+
== Beer Considerations ==
−
* Geek Arena game show
+
Move towards outside beer garden.  Include entertainment/events in beer garden. Put the garden near music.
−
* [[Smashtacular]]
 
−
* LAN Party courtesy of Backspace
 
−
* Street Fighter and Mortal Combat on the big screen
 
−
* Hard drive toss / slide
 
−
* Dunk Tank
 
−
* Stencil Party
 
−
* Delete Martin's Spam! Martin gets lots of spam, duh. Only due to his recent travels to Uganda half of his emails from Africa are not spam. Whoa! perhaps some asses could provide this as a challenge. Contestants have 1min to delete as much spam as possible.
 
  
 
== Kids Activities ==
 
== Kids Activities ==
  
−
Coordinator: Carri Mae
+
[[Geek Fair Kids Activities]]
 +
 
 +
== Raffle ==
 +
* [[Raffle]]
 +
== Food ==
 +
=== Public Carts ===
 +
* Staccato Gelato is checking into a permit; they do not have one yet. They will call me back.
 +
* Red and Black confirmed on a voice mail. We are still playing phone tag.
 +
* Redwing will be there selling coffee, iced tea, pastries, and pies. Joey is Redwing Contact.
 +
* The Whole Bowl confirmed. Phone: (503) 757-BOWL. Contact is Tali.
 +
** ''we will need to mail in for permit. FG will split fee with Redwing.''
 +
Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.
  
−
[[Geek Fair Kids Activities]]
+
This would not be a bad place to talk about how trash is handled for future generations.
 +
 
 +
http://www.mchealthinspect.org/tempfood.html
  
−
== Raffle and Silent Auction ==
+
== Booths ==
 +
'''Coordinator''': ''Jacob Fain''
  
−
Coordinator(s): Jeanne
+
Yep, this is where you find out about [[Geek Fair Booths]].
  
−
* [[Silent Auction Coordinator]] instructions
+
[[2008 Geek Fair Booths]]
  
−
== Hospitality (Food, Drink & Lounge) ==
+
== Volunteer Coordination Station ==
  
−
http://www.mchealthinspect.org/tempfood.html
+
[[Geek Fair Volunteers]]
  
−
'''Facilities''' FreeGeek needs food storage equipment (pantry, 2 chest freezers & 2 refrigerators with locks); 12-foot stainless steel food prep table; dish washer; 3
+
== Thank You's ==
−
microwaves; soup & salad bar; two 5-foot upright floor fans; delivery van; deli case, ice machine; range/oven;
+
''These organizations/people need thank you's when Geek Fair is over.  Maybe we can send them a little thank you card with a rad picture from Geek Fair''
−
* Aaron Burt will bring two little gas grills and one big and one medium freezer.
+
Sponsors were already thanked over the phone by Kevin.  Additionally a thank you note will be sent to both sponsors, bands, and chain reaction. Beer guy donor, Seamus, Redwing, Helmets people (legacy), restore, tables donor, etc. h
−
* "poppa sano is offering up our old chest freezer."
 
  
−
'''Consumables''' we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)
+
== Coordinators ==
−
* $50 worth of produce from Organically Grown -Sophia
+
* [[Publicity Assistant|Publicity]]
−
* $20 gift card from Fred Meyers -Sophia
+
:* ''Michael Kaufman''
−
* Squash from People's -Sophia
+
:* ''Julie Uthe''
−
* Bread from New Seasons - Sophia
+
:* ''Kevin Berg''
−
* Food from Wild Oats -Sophia, hoping that this is something Nathan will be picking up
 
  
−
'''Expertise''' [[User:Originaljj|Originaljj]] (Mr. Brown) can provide food production, catering and hospitality event solutions labor, knowledge or project management by request (please schedule a meeting to discuss your needs)
+
* Sponsorship
 +
:* ''Michael Kaufman''
 +
:* ''Kevin Berg''
  
−
'''Casual labor, [[Geek Fair Volunteers]]''' how about 4 volunteers for 4 hours each once a week to facilitate a "Geek Morsels & Cooking Demonstrations" Booth --[[User:Originaljj|Originaljj]]
+
* Music and Performers
 +
:* ''Jessica Rand''
 +
:* ''Julie Uthe''
  
−
== Booths ==
+
* [[Entertainment Assistant|Entertainment]] (incl. bikes, LAN, dunk tank, etc.)
  
−
Coordinator: Liane
+
* [[Kids Area Coordinator|Kids' Area]]
 +
:* ''Sophia Luchini-Dexter''
  
−
Yep, this is where you find out about [[Geek Fair Booths]].
+
* Beer
 +
:* ''Morgan''
  
−
Here's a [[Booth Confirmation Letter]].
+
* [[Construction Assistant|Construction]]
 +
** Permits: ''Sergio Garcia''
  
−
== Volunteer Coordination Station ==
+
* <s>[Silent Auction Coordinator|Silent Auction]]</s>
 +
** replaced with Raffle in 2008
 +
* Raffle
 +
:*''Mary Kate''
  
−
Coordinator: Sophia and Jeanne
+
* Booths/Food
 +
:* ''Laurel Bates''
  
−
[[Geek Fair Volunteers]]
+
* Volunteer Coordinator
  
 +
* Afterparty
  
 
[[Category:Events]]
 
[[Category:Events]]
 +
[[Category:Geek Fair|*]]

Latest revision as of 09:50, 2 September 2008

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit. This is for Geek Fair 2008. Geek Fair will be held from 12-6pm. Please be sure to ponder the Geek Fair Meta Question.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one of many Events that Free Geek does every year.

Current

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

Year 2007 geek fair spending

  • Printing 200 (for 230 full-color 11x17 posters)
  • Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
  • Block Party Permit $5 (for No Parking bags)
  • Fire Permit $150
  • Noise Permit $110
  • OLCC permit $50
    • City fee $35
  • Beer taps rental $24 ($300 deposit)
  • Tents - Rental
    • 20 x 60 tent = $660 for music area
    • 16 - 10' legs = $160 (for 20 x 60)
    • 20 x 40 tent = $440 for food area
    • 20 x 30 tent = $330 for kids area
    • Labor = $150
    • Total = $1,590
  • Tents - Purchase
    • Two 10 x 20 tents = $330 for booths
  • Stage $144
  • Tables ~$80
  • PA $100
  • Soda for sale at event + food for volunteers at event $50
  • Kids' area $40

Current (2008) Spending

  • Permits
    • Block Party/Community Event Permit: $5
    • Noise Variance Permit: $58
    • Fire Permit: $150
    • OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI)
    • Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
  • Printing Costs: $270.00
  • Tents - Rental
    • 20 x 60 tent = $660 for music area
    • 16 - 10' legs = $160 (for 20 x 60)
    • 20 x 40 tent = $450for food area
    • 20 x 30 tent = $350 for kids area
    • Labor = $150
    • Total = $1770
  • Barricade (from American Barricades on NE Columbia) = $25
      • 2008 Grand Total so far = $2415.50

Additional (2008) Upcoming Expenses

  • 2 standard portable bathrooms
    • estimate = $100 - pay after next Events meeting 8/7/08 = $150 (since no ADA bathroom purchased)
    • MK gave CC# to Jessica @ AmericanSaniCan 8/8/08. They will run card for $150 on 8/25/08

Event Planning

Coordinator(s): All

Event Publicity

Coordinators: Michael Kaufman, Julie Uthe, Kevin Berg

Sponsors

Cellar Door Coffee Hasson Realtors New Seasons Zip Car Kettleman's Clever Cycles First Tech Green Mountain Energy CD Baby Total Reclaim

Getting Ready to Go!

Music and Performers

Entertainment

Happening

  • Geek Arena game show - Dave
  • Smashtacular -
  • LAN Party courtesy of Backspace - Michael - Joren?
  • Hard drive toss / slide
  • Tarot card readings - Ali

Beer Considerations

Move towards outside beer garden. Include entertainment/events in beer garden. Put the garden near music.

Kids Activities

Geek Fair Kids Activities

Raffle

Food

Public Carts

  • Staccato Gelato is checking into a permit; they do not have one yet. They will call me back.
  • Red and Black confirmed on a voice mail. We are still playing phone tag.
  • Redwing will be there selling coffee, iced tea, pastries, and pies. Joey is Redwing Contact.
  • The Whole Bowl confirmed. Phone: (503) 757-BOWL. Contact is Tali.
    • we will need to mail in for permit. FG will split fee with Redwing.
Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.

This would not be a bad place to talk about how trash is handled for future generations.

http://www.mchealthinspect.org/tempfood.html

Booths

Coordinator: Jacob Fain

Yep, this is where you find out about Geek Fair Booths.

2008 Geek Fair Booths

Volunteer Coordination Station

Geek Fair Volunteers

Thank You's

These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair Sponsors were already thanked over the phone by Kevin. Additionally a thank you note will be sent to both sponsors, bands, and chain reaction. Beer guy donor, Seamus, Redwing, Helmets people (legacy), restore, tables donor, etc. h

Coordinators

  • Michael Kaufman
  • Julie Uthe
  • Kevin Berg
  • Sponsorship
  • Michael Kaufman
  • Kevin Berg
  • Music and Performers
  • Jessica Rand
  • Julie Uthe
  • Sophia Luchini-Dexter
  • Beer
  • Morgan
  • [Silent Auction Coordinator|Silent Auction]]
    • replaced with Raffle in 2008
  • Raffle
  • Mary Kate
  • Booths/Food
  • Laurel Bates
  • Volunteer Coordinator
  • Afterparty
Retrieved from "http://wiki.freegeek.org/index.php?title=GEEK_FAIR&oldid=34204"