New Staff Member Orientation

Update in process. Draft by 3/11/09!

This form should be printed out, completed, and placed in the new staff member's file.

This information is specifically intended for new Staff Collective Members.

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done and that a complete hardcopy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation.

Type

• Type refers to type of worker. Free Geek employs 6 different types of workers (see Staff Categories), and they are noted as follows:
  • C: Collective Member
  • I: Intern
  • N: Nother
  • S: Substitute
  • M: Committed
  • E: Exploratory

New Hire's Name: __________________________________

Buddy's Name: _____________________________________

HR paperwork and policy briefing	Type	Date	New Hire Initials	Staff Buddy Initials
I-9 form (MK)	(all)
W-4 form (MK)	(all)
Direct Deposit of paychecks (MK)	(all)
Health Insurance explanation/meeting (Laurel)	(C,M)
Set up Retirement Plan Meeting (Laurel)	(C)
Staff Handbook (Liane)	(all)
Staff Vacation Policies/Change in Schedule (Liane)	(C,M)
Arriving Late and Cancellations/Calling in Sick (Liane)	(all)
Signing Checks, Contracts, Invoices (Liane)	(all)
Committee Selection (Standing Staff Committees) (Darryl)	(C)

Physical orientation	Type	Date	New Hire Initials	Staff Buddy Initials
Closing training (Dave)	(C)
Safety training. Details on that page. (Matteo)	(all)
Get keys, add to Keyholders and provide education (After Hours Access Policy) (Matteo)	(C,M, others as-needed)
Workspace/Office (Matteo)	(all)
Laptop (Ali)	(C)

ASS & Other technical stuff	Type	Date	New Hire Initials	Staff Buddy Initials
Create a Free Geek email address (Richard)	(all)
Create a Secure Wiki account (Richard)	(C)
Create database account (Richard)	(all)
Create RT account (Richard)	(all)
create wiki account (Richard)	(all)
Create an Application Server account (fgstaff, beancounters) (Richard)	(?)
Add to Contact Info list on the secure wiki (Richard)	(all)
Add to Email Lists (staff, core, council, minutes, committees) (Richard)	(all - whichever appropriate)
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) (Richard)	(all)
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review (buddy)	(all)
Set up Thunderbird on laptop (Michael)	(C)
Phone (Darryl)	(C)

Technical infrastructure orientation	Type	Date	New Hire Initials	Staff Buddy Initials
Email archives http://lists.freegeek.org/listinfo and search (Sergio)	(all)
RT http://todo.freegeek.org/ (Sergio)	(all)
Wiki http://wiki.freegeek.org/ (Sergio)	(all)
Database http://data/ (only accessible from inside FG) (Sergio)	(all)
Where and how to record work hours http://noonien/sched/enterID.php (Sergio)	(all)

Cultural orientation	Type	Date	New Hire Initials	Staff Buddy Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus) (Ali)	(all)
Introduced around to core volunteers (buddy)	(all)
Get photo and bio for staff page(http://www.freegeek.org/staff) (Luiz)	(C)
Job Descriptions for other staff members (Darryl)	(all)
this page
Don't tell them they are required to bring donuts to the first staff meeting (everyone)	(C)
Explain what to expect the first few weeks (buddy)	(all)
what to expect during probationary period (buddy)	(C,E,M)
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) (buddy)	(all)
Command Line Navigation (Ali)	(C,?)
Free Geek FAQ (Tony)	(all)
Netiquette at Free Geek (Tony)	(all)
Documentation (why it's important, where to document what) (Luiz)	(all)
Where to park your car (Tony)	(all)
Full policy list (Tony)	(all)