Difference between revisions of "New Staff Member Orientation"
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− | This form should be printed out, completed, and placed in the new staff member's file. | + | This form should be printed out, completed, and placed in the new staff member's file. Additionally, new staff members should be directed to [[Employee Orientation Resources]] to look over during their first few weeks of work. |
==Checklist== | ==Checklist== | ||
− | When new staff is hired | + | When a new staff member is hired, it is important that he or she receives a general Free Geek orientation beyond the standard on-the-floor trainings. The new staff member's supervisor or designated trainer (formerly [[buddy]]) is responsible for making sure that the following steps are accomplished to ensure general orientation. Many of these training steps must be led by other people, but it's the supervisor/designated trainer's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. The supervisor/designated trainer also needs to determine an orientation schedule and share it with the new hire on his or her first day. |
− | |||
− | + | New Hire's Name: __________________________________ | |
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
+ | Supervisor/Designated Trainer's Name: _____________________________________ | ||
+ | Start Date: _____________________________________ | ||
− | |||
− | |||
− | |||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
− | !| | + | !| Paperwork/documentation prepration <br> (should be done *the week before* new hire's start date) |
− | |||
!| Date | !| Date | ||
− | |||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || | + | || Print out a [[Media:New-hire-checklist.gnumeric|New-hire-checklist]]; fill it out as much as possible and give it to Richard (or another technocrat) so that they can set up the appropriate accounts with dummy passwords prior to the new hire's first day. || || |
|- | |- | ||
− | || | + | || Call new hire and ask them to bring a voided check and a passport or a social security card and a state ID on their first day || || |
|- | |- | ||
− | || [[ | + | || Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review || || |
|- | |- | ||
− | || | + | || Create Personnel File || || |
+ | |- | ||
+ | |} | ||
+ | |||
+ | |||
+ | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
+ | |- style="background:black; color:white" | ||
+ | !| Scheduling trainings: submit schedule requests for the following training sessions <br> (should be done *the week before* new hire's start date) | ||
+ | !| Date | ||
+ | !| Staff Initials | ||
|- | |- | ||
− | || | + | || 1-hour safety orientation with Darryl (or another representative of the Safety committee) || || |
|- | |- | ||
− | || | + | || 1-hour HR orientation with Mark || || |
|- | |- | ||
− | || | + | || 30-minute lock/security system orientation with Richard || || |
|- | |- | ||
− | || | + | || 30-minute password-setting session with Richard || || |
|- | |- | ||
− | || | + | || 1-hour volunteer management training with Stephen (or other designated collective member) || || |
|- | |- | ||
− | || | + | || 1-hour till training with Michael (if applicable) || || |
|- | |- | ||
− | || | + | || 1-hour [[Ewaste Training|Oregon E-Cycles training]] with Liane (or other designated staff member) || || |
|- | |- | ||
− | || | + | || Other general and area-specific trainings as necessary || || |
|- | |- | ||
|} | |} | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
− | !| | + | !| HR paperwork and policy briefing <br> (should be completed during new hire's *first week*) |
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || [[ | + | || I-9 form || || || |
+ | |- | ||
+ | || W-4 form || || || | ||
+ | |- | ||
+ | || [[Direct Deposit of paychecks]] || || || | ||
+ | |- | ||
+ | || Ask if they have any previously planned vacations || || || | ||
|- | |- | ||
− | || [[ | + | || [[Health Insurance]] explanation/meeting || || || |
|- | |- | ||
− | || | + | || Employee Rights and Obligations (see [[Employee Orientation Resources]]) || || || |
|- | |- | ||
− | || | + | || [[Staff Vacation Policies]]/Change in Schedule || || || |
+ | |- | ||
+ | || [[Arriving Late and Cancellations]]/Calling in Sick || || || | ||
+ | |- | ||
+ | || Signing Checks, Contracts, Invoices || || || | ||
+ | |- | ||
+ | || Explain that this position is at-will employment and that he/she is subject to reviews || || || | ||
+ | |- | ||
+ | || Sexual Harassment Policy || || | ||
+ | |- | ||
+ | || Conflict of Interest Form ([[Conflict of Interest Policy]]) || || || | ||
+ | |- | ||
+ | || Emergency Info Request Form || || || | ||
+ | |- | ||
+ | || [[Expectations for All Paid Workers]] || || | ||
|- | |- | ||
− | |||
|} | |} | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
− | !| | + | !| Physical orientation <br> (should be completed during new hire's *first week*) |
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || | + | || [[Safety]] training. Details on that page. || || || |
|- | |- | ||
− | || | + | || Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) || || || |
|- | |- | ||
− | || | + | || Workspace/Office || || || |
|- | |- | ||
− | || | + | || Disburse a laptop (see a Reuse Coordinator) || || |
|- | |- | ||
− | || | + | || Set up phone (if applicable) and add to [[Phone Extension List]] || || || |
|- | |- | ||
− | || | + | || Where to park your car || || || |
|- | |- | ||
− | || | + | || Where to keep your personal belongings || || || |
|- | |- | ||
− | || | + | |} |
+ | |||
+ | |||
+ | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
+ | |- style="background:black; color:white" | ||
+ | !| Accounts and lists <br> (should be completed during new hire's *first week*) | ||
+ | !| Date | ||
+ | !| New Hire Initials | ||
+ | !| Staff Initials | ||
|- | |- | ||
− | || | + | || Create a Free Geek email address (and add to [[Handles]] || || || |
|- | |- | ||
− | || | + | || Create database account || || || |
|- | |- | ||
− | || | + | || Create RT account || || || |
|- | |- | ||
− | || | + | || Create wiki account || || || |
|- | |- | ||
− | || | + | || Create an Application Server account (fgstaff, beancounters) || || || |
|- | |- | ||
− | || | + | || Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the staff wiki || || || |
+ | |- | ||
+ | || Add to basic Email Lists (staff and/or paidworkers, regulars, social, locks, minutes) || || || | ||
+ | |- | ||
+ | || Add to job-specific Email Lists (committees/areas) || || || | ||
+ | |- | ||
+ | || Add to staffworksheet.gnumeric spreadsheet || || || | ||
|- | |- | ||
|} | |} | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
− | !| Technical infrastructure orientation | + | !| Technical infrastructure orientation <br> (should be completed during new hire's *first two weeks*) |
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Email archives http://lists.freegeek.org/listinfo and search | + | || Email lists/archives: http://lists.freegeek.org/listinfo and search || || || |
|- | |- | ||
− | || RT http://todo.freegeek.org/ | + | || RT: http://todo.freegeek.org/ || || || |
|- | |- | ||
− | || Wiki http://wiki.freegeek.org/ | + | || Wiki: http://wiki.freegeek.org/ || || || |
|- | |- | ||
− | || Database http://data/ (only accessible from inside FG) | + | || Database: http://data/ (only accessible from inside FG) || || || |
|- | |- | ||
− | || Where and how to record work hours http:// | + | || Where and how to record work hours http://data/worked_shifts || || || |
|- | |- | ||
− | || | + | || Application Server (i.e. Talon) || || |
|- | |- | ||
|} | |} | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
− | !| Cultural orientation | + | !| Cultural orientation <br> (should be completed during new hire's *first two weeks*) |
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || | + | || Free Geek structure (see Org Chart) || || || |
|- | |- | ||
− | || | + | || Free Geek [[Mission Statement]] and [[Free Geek Principles]] || || || |
|- | |- | ||
− | || | + | || Orientation to our meeting structure ([[Consensus]] and [[Facilitator/Scribe Training]]) || || || |
|- | |- | ||
− | || | + | || Introduced around to staff and core volunteers || || || |
|- | |- | ||
− | || | + | || Get photo and bio for staff page(http://www.freegeek.org/staff) || || || |
|- | |- | ||
− | || | + | || What to expect the first few weeks || || || |
|- | |- | ||
− | || | + | || What to expect during probationary period || || || |
|- | |- | ||
− | || | + | || How to tell you're doing well (on time, floor shifts, moving position forward, commitments) || || || |
|- | |- | ||
− | || | + | || Attend a tour (11 AM or 4 PM) || || || |
|- | |- | ||
− | || | + | || [[Free Geek FAQ]] || || || |
|- | |- | ||
− | || [[Free Geek | + | || [[Employee Orientation Resources#Overview of Programs|Overview of Programs]]: what we do at Free Geek || || || |
|- | |- | ||
− | || [[ | + | || [[Employee Orientation Resources#Avenues of Communication|Avenues of Communication]]: what, how, and where to communicate || || || |
|- | |- | ||
− | || Documentation (why it's important, where to document what) | + | || [[Netiquette at Free Geek]] || || || |
+ | |- | ||
+ | || Documentation (why it's important, where to document what) || || || | ||
+ | |- | ||
+ | |} | ||
+ | |||
+ | |||
+ | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
+ | |- style="background:black; color:white" | ||
+ | !| Reviewing the training process <br> (should be completed *one month* after new hire's start date) | ||
+ | !| Date | ||
+ | !| New Hire Initials | ||
+ | !| Staff Initials | ||
|- | |- | ||
− | || | + | || One-month check-in on general and area-specific training status || || || |
|- | |- | ||
− | || | + | || Print and complete the [[Media:Training_evaluation.odt|Training Evaluation form]] || || || |
|- | |- | ||
|} | |} | ||
− | |||
− | |||
[[Category:Howto]] | [[Category:Howto]] | ||
+ | [[Category: Procedures]] | ||
+ | [[Category: Orientation]] |
Latest revision as of 11:18, 6 November 2012
This form should be printed out, completed, and placed in the new staff member's file. Additionally, new staff members should be directed to Employee Orientation Resources to look over during their first few weeks of work.
Checklist
When a new staff member is hired, it is important that he or she receives a general Free Geek orientation beyond the standard on-the-floor trainings. The new staff member's supervisor or designated trainer (formerly buddy) is responsible for making sure that the following steps are accomplished to ensure general orientation. Many of these training steps must be led by other people, but it's the supervisor/designated trainer's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. The supervisor/designated trainer also needs to determine an orientation schedule and share it with the new hire on his or her first day.
New Hire's Name: __________________________________
Supervisor/Designated Trainer's Name: _____________________________________
Start Date: _____________________________________
Paperwork/documentation prepration (should be done *the week before* new hire's start date) |
Date | Staff Initials |
---|---|---|
Print out a New-hire-checklist; fill it out as much as possible and give it to Richard (or another technocrat) so that they can set up the appropriate accounts with dummy passwords prior to the new hire's first day. | ||
Call new hire and ask them to bring a voided check and a passport or a social security card and a state ID on their first day | ||
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | ||
Create Personnel File |
Scheduling trainings: submit schedule requests for the following training sessions (should be done *the week before* new hire's start date) |
Date | Staff Initials |
---|---|---|
1-hour safety orientation with Darryl (or another representative of the Safety committee) | ||
1-hour HR orientation with Mark | ||
30-minute lock/security system orientation with Richard | ||
30-minute password-setting session with Richard | ||
1-hour volunteer management training with Stephen (or other designated collective member) | ||
1-hour till training with Michael (if applicable) | ||
1-hour Oregon E-Cycles training with Liane (or other designated staff member) | ||
Other general and area-specific trainings as necessary |
HR paperwork and policy briefing (should be completed during new hire's *first week*) |
Date | New Hire Initials | Staff Initials |
---|---|---|---|
I-9 form | |||
W-4 form | |||
Direct Deposit of paychecks | |||
Ask if they have any previously planned vacations | |||
Health Insurance explanation/meeting | |||
Employee Rights and Obligations (see Employee Orientation Resources) | |||
Staff Vacation Policies/Change in Schedule | |||
Arriving Late and Cancellations/Calling in Sick | |||
Signing Checks, Contracts, Invoices | |||
Explain that this position is at-will employment and that he/she is subject to reviews | |||
Sexual Harassment Policy | |||
Conflict of Interest Form (Conflict of Interest Policy) | |||
Emergency Info Request Form | |||
Expectations for All Paid Workers |
Physical orientation (should be completed during new hire's *first week*) |
Date | New Hire Initials | Staff Initials |
---|---|---|---|
Safety training. Details on that page. | |||
Get keys, add to Keyholders and provide education (After Hours Access Policy) | |||
Workspace/Office | |||
Disburse a laptop (see a Reuse Coordinator) | |||
Set up phone (if applicable) and add to Phone Extension List | |||
Where to park your car | |||
Where to keep your personal belongings |
Accounts and lists (should be completed during new hire's *first week*) |
Date | New Hire Initials | Staff Initials |
---|---|---|---|
Create a Free Geek email address (and add to Handles | |||
Create database account | |||
Create RT account | |||
Create wiki account | |||
Create an Application Server account (fgstaff, beancounters) | |||
Add to Contact Info list on the staff wiki | |||
Add to basic Email Lists (staff and/or paidworkers, regulars, social, locks, minutes) | |||
Add to job-specific Email Lists (committees/areas) | |||
Add to staffworksheet.gnumeric spreadsheet |
Technical infrastructure orientation (should be completed during new hire's *first two weeks*) |
Date | New Hire Initials | Staff Initials |
---|---|---|---|
Email lists/archives: http://lists.freegeek.org/listinfo and search | |||
RT: http://todo.freegeek.org/ | |||
Wiki: http://wiki.freegeek.org/ | |||
Database: http://data/ (only accessible from inside FG) | |||
Where and how to record work hours http://data/worked_shifts | |||
Application Server (i.e. Talon) |
Cultural orientation (should be completed during new hire's *first two weeks*) |
Date | New Hire Initials | Staff Initials |
---|---|---|---|
Free Geek structure (see Org Chart) | |||
Free Geek Mission Statement and Free Geek Principles | |||
Orientation to our meeting structure (Consensus and Facilitator/Scribe Training) | |||
Introduced around to staff and core volunteers | |||
Get photo and bio for staff page(http://www.freegeek.org/staff) | |||
What to expect the first few weeks | |||
What to expect during probationary period | |||
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | |||
Attend a tour (11 AM or 4 PM) | |||
Free Geek FAQ | |||
Overview of Programs: what we do at Free Geek | |||
Avenues of Communication: what, how, and where to communicate | |||
Netiquette at Free Geek | |||
Documentation (why it's important, where to document what) |
Reviewing the training process (should be completed *one month* after new hire's start date) |
Date | New Hire Initials | Staff Initials |
---|---|---|---|
One-month check-in on general and area-specific training status | |||
Print and complete the Training Evaluation form |