GEEK FAIR

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space. In 2005 and 2006, Geek Fair was held on the 16th and 15th of July, respectively. This year, it'll be on July 21st from about 1-7pm.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one one many Events that Free Geek does every year.

Current

Geek Fair meetings are Tuesdays at 7:15pm.

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Ali, Ebeth or RevPhil, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

In 2006, Geek Fair spent ~$2,600 on creating the event. This was over-budget. Our goal this year is to spend $2,300 max.

Year 2006 geek fair spending:

• tents 1600
• P/A 200
• stage ??
• food permit 50
• fuel for fire people 40
• block party permit 50
• noise permit 54
• OLCC permit 50
• coolers (perhaps) 25
• dunk tank 175
• incidentals 50

Coordinators

• Publicity
  • Sponsorship
• Music and Performers
• Entertainment (incl. bikes, LAN, dunk tank, etc.)
• Kids' Area
• Beer
• Construction
  • Permits
• Silent Auction
• Booths/Food
• Volunteer Coordinator
• Afterparty

Event Planning

Coordinator(s): All

• Fair Ideas - brainstorms about how to make the fair awesome!
• Permits - legal stuff needed to have events.
• Geek Fair Site Plan - what's happening where.
• Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
  • Friends Of The Children has committed to 2 40' x 15' tents and no booth w/ also a cash donation as well as art supplies with a 17seater van for bringing printers and extra equipment for the fair although at 6:30 on the day of they are having a grad party and will have to take the tents and vans
• Geek Fair Signage - signs we need to make, whether by hand or on the compooter

Event Publicity

Coordinator: Shawn

• Geek Fair Website
• Geek Fair Press Release with Bands
• [[Geek Fair ShorteSonic Advance Unlockable: Tails

Tails will follow you around during your missions with the help of this code. To do it, go to the character select screen. Highlight Sonic, then highlight Tails and press down. Next, highlight Knuckles and press L. Finally, highlight Amy and press R. Then go back to Sonic and press A. Now, Tails will tail you wherever you go in Sonic Advance.

Sonic Advance Hidden Songs To get more than the 39 default songs in sound test mode, successfully complete The Moon Zone, Extra mode, or unlock the Super Sonic Ending. Three additional songs will be available.

Sonic Advance Unlockable: Moon Zone Beat the game with all four characters and collecned Press Release]]

• Posting PSAs -- some ideas on where to post press releases

Ad Space:

Portland Mercury

• 1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
• 1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).

Sponsors

Coordinator(s): Oso

• Portland Mercury - 2 ads 1/8 page and 1/4 page.
• Belmont Computers - cool raffle prizes
• BackSpace - promotion, LAN gaming and gaming machines for prizes.

Getting Ready to Go!

• Day-of preparations for 2007 are at Geek Fair Timeline.
• Geek Fair Setup Schedule: this thing's from 2005

Music and Performers

Coordinator(s): Jeremy Hernandez theunlabledmusic@aol.com

• Geek Fair Bands - List of performers and confirmation status.

• Geek Fair Schedule - Timeline for the big day.

• Geek Fair Hotlist - Stuff the MCs (Phil, Shawn, Sophia) should remember to say between acts.

Entertainment

Coordinator(s): revphil, D-D-D-Dave!, um everyone

Happening

• Geek Arena game show - Dave
• Smashtacular - Clint/Sergio?
• LAN Party courtesy of Backspace - Joren?
• Big screen vids - Joren?
• Hard drive toss / slide - Phil
• Dunk Tank - Oso
• Kazum - Phil
• Puppet show - Phil and Ali
• Fashion show - Phil
• Zoobomb mayhem - Shawn and Phil
• Tarot card readings - Ali
• Linux clinic - Ali

Kids Activities

Coordinators: Sophia and Jenn Dolan

Geek Fair Kids Activities

Raffle and Silent Auction

Coordinator(s):

• Silent Auction Coordinator instructions

Food

Public Carts

http://www.mchealthinspect.org/tempfood.html

• Honkin' Huge Burritos (big-ass cheap burritos, Shawn is contact)
• Veggielicious http://www.veggielicious.net (all cheap vegan food, Jeremy is contact)
• Redwing will bring coffee, pastries, and some pre-made food (Ali is contact at FG, Rachel is Redwing contact)
  • temporary restaurant permit application mailed in 6/15/07 with check for $105
  • FG & Redwing will split $105 fee

Hospitality

Food given to volunteers and performers.

• Wild Oats (Laurelhurst location)

Phone: 503-232-6601

Director: Store Director: Dean Turman, Assistant Store Director: Brian Conley

• Whole Foods

Community contact: Suzanne Strick 503.525.4343

• New Seasons (Division location)

Allison McGillivray , Community Relations

503.292.1987 x 147

<allisonm at newseasonsmarket.com>

applied online June 26

• Trader Joe's

(from their website) "All donations are to be arranged with the Donations Coordinator at your neighborhood Trader Joe’s. The following information is necessary for a donation to be considered:

• A written request, on the non-profit group’s letterhead, delivered to the store by your organization’s representative, explaining the nature of the organization, why the donation is needed and what kind of donation is being requested.
• A valid tax ID number should also be referenced on the written request.
• Written requests should be made at least three weeks prior to the date donation is needed.

Donations Coordinator at SE location is Selena Nunez , applications must be sent to SE location

Mailed application on June 19, 2007

Booths

Coordinator: Tami "Archer"

Yep, this is where you find out about Geek Fair Booths.

Volunteer Coordination Station

Coordinator: Ali

Geek Fair Volunteers