New Staff Member Orientation

This information is specifically intended for new Staff Collective Members.

Buddies

A "buddy" is assigned by HR to newly hired collective members to guide them through their probationary period. The buddy and new hire should initial off on each step

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done.

HR paperwork and policy briefing

• Gather applicable tax info
  • I-9 form (pdf form located on the application server in fgstaff/forms directory)
  • W-4 form (pdf form located on application server in fgstaff/forms directory)
  • After the forms are complete file them in the employee's folder in the Admin drawer of the filing cabinet in the Monkeyhouse.

• Does he/she want Direct Deposit of paychecks?

• Show him/her the Staff Handbook
  • Especially important are the vacation/sick/holiday policies
    • explain about putting in a schedule request AND bullwinkle ticket for vacations
  • Brief them on what documents can be signed by whom (checks, contracts, invoices)

• Select committees & direct new hire to send email to <schedule AT freegeek DOT org> with these choices
  • explain Staff Committee (why & when we meet)

• Sign up for health and dental (Richard & Laurel do this)

• Update HR Calendar
  • include: start date, 3 month goal-setting, and 6 month probationary review

• Set up Retirement Plan meeting

Physical orientation

• Closing training

• LOCKS list signup & education (After Hours Access Policy)

• Keys (talk to Matteo)

• Workspace/Office
  • Workspace/Office should have a computer & space for admin work

ASS & Other technical stuff

• Free Geek email address
• Secure Wiki
  • Add to contact list on the secure wiki
• Application Server account
  • add to applicable groups (e.g. fgstaff and beancounters)

• Email Lists
  • staff
  • core
  • council
  • committees
  • minutes

• Phone
  • Darryl can coordinate setting up a phone and creating an extension/voicemail

• Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter)

• Add to Contact Info in fgstaff directory on application server

• Create database account

• create RT account

• create wiki account

Technical infrastructure orientation

• Give new person a workstation or terminal
  • Create a link to appropriate directories (e.g. fgstaff & beancounters)

• Email archives http://lists.freegeek.org/listinfo and the bottom of Help:Search for how to quickly search them

• RT http://todo.freegeek.org/

• Wiki http://wiki.freegeek.org/

• Database http://data/ (only accessible from inside FG)
  • Where and how to record work hours http://noonien/sched/enterID.php

Cultural indoctrination

• Oriented to our meeting structure
  • Scribing
  • Facilitating
  • Consensus

• Introduced around to core volunteers

• Get photo and bio for staff page

• Job Descriptions for other staff members
  • also, explain what each staff person is in charge of, see this page

• Don't tell them they are required to bring donuts to the first staff meeting

• Explain what to expect the first few weeks
  • what to expect during probationary period
  • how to tell you're doing well = arriving on time, taking floor shifts seriously, moving your position forward, following through with commitments

• Explain Superbox/Laptop benefits

• Education

• Wiki editing

Help:Basic Navigation

Wiki Tutorial

Wiki markup

• RT rundown
• Command Line Navigation
• Free Geek FAQ
• Netiquette at Free Geek
• Documentation (why it's important, where to document what)

• Where to park your car

• Staff Contact Info (print it out, if desired)

• Full policy list [[1]]

Other duties

The buddy should also:

• check-in once a week,
• be the "go to" person for questions,
• be proactive about questions and issues, and
• be sure to check in on how the new member is doing on completing goals set at 3 month mark. The buddy can even help the new collective member distill action plans from items in their job description.

Current buddies

New Sales Person

Laurel is the buddy

Renee

Ian is the buddy

Charles

Richard is the buddy

Kevin

Richard is the buddy

Darryl

Ali is the buddy

Ian

Ali is the buddy