Difference between revisions of "New Staff Member Orientation"

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Update in process. Draft by 3/11/09!
 
This form should be printed out, completed, and placed in the new staff member's file.
 
This form should be printed out, completed, and placed in the new staff member's file.
  
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| I-9 form ||  ||  ||  ||   
+
|| I-9 form '''MK''' ||  ||  ||  ||   
 
|-
 
|-
−
|| W-4 form ||  ||  ||  ||   
+
|| W-4 form '''MK''' ||  ||  ||  ||   
 
|-
 
|-
−
|| [[Health Insurance]] explanation/meeting ||  ||  ||  ||
+
|| [[Health Insurance]] explanation/meeting '''Laurel''' ||  ||  ||  ||
 
|-
 
|-
−
|| Set up Retirement Plan Meeting ||  ||  ||  ||
+
|| Set up Retirement Plan Meeting '''Laurel''' ||  ||  ||  ||
 
|-
 
|-
−
|| [[Direct Deposit of paychecks]] ||  ||  ||  ||
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|| [[Direct Deposit of paychecks]] '''MK''' ||  ||  ||  ||
 
|-
 
|-
 
|| [[Staff Handbook]] ||  ||  ||  ||
 
|| [[Staff Handbook]] ||  ||  ||  ||
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|| [[Arriving Late and Cancellations]]/Calling in Sick ||  ||  ||  ||
 
|| [[Arriving Late and Cancellations]]/Calling in Sick ||  ||  ||  ||
 
|-
 
|-
−
|| Signing Checks, Contracts, Invoices ||  ||  ||  ||
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|| Signing Checks, Contracts, Invoices '''Liane''' ||  ||  ||  ||
 
|-
 
|-
 
|| Committee Selection ([[Standing Staff Committees]]) ||  ||  ||  ||
 
|| Committee Selection ([[Standing Staff Committees]]) ||  ||  ||  ||
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| [[Closing]] training ||  ||  ||  ||  
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|| [[Closing]] training '''Dave''' ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Safety]] training. Details on that page. ||  ||  ||  ||  
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|| [[Safety]] training. Details on that page. '''Matteo''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) ||  ||  ||  ||  
+
|| Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) '''Matteo''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Workspace/Office/Laptop  ||  ||  ||  ||  
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|| Workspace/Office ||  ||  ||  ||  
 
|-
 
|-
 +
|| Laptop '''Ali''' || || || ||
 
|}
 
|}
  
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Create a Free Geek email address ||  ||  ||  ||  
+
|| Create a Free Geek email address '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Create a Secure Wiki account ||  ||  ||  ||  
+
|| Create a Secure Wiki account '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Create database account ||  ||  ||  ||  
+
|| Create database account '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Create RT account ||  ||  ||  ||  
+
|| Create RT account '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| create wiki account ||  ||  ||  ||  
+
|| create wiki account '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Create an Application Server account (fgstaff, beancounters) ||  ||  ||  ||  
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|| Create an Application Server account (fgstaff, beancounters) '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the secure wiki ||  ||  ||  ||  
+
|| Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the secure wiki '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Add to Email Lists (staff, core, council, minutes, committees) ||  ||  ||  ||  
+
|| Add to Email Lists (staff, core, council, minutes, committees) '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Add to staffworksheet.gnumeric spreadsheet (Ask a '''beancounter''') ||  ||  ||  ||  
+
|| Add to staffworksheet.gnumeric spreadsheet (Ask a '''beancounter''') '''Richard''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review ||  ||  ||  ||
+
|| Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review '''buddy''' ||  ||  ||  ||
 
|-
 
|-
−
|| Phone - '''Darryl''' can coordinate  ||  ||  ||  ||  
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|| Phone '''Darryl''' ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Email archives http://lists.freegeek.org/listinfo and search ||  ||  ||  ||  
+
|| Email archives http://lists.freegeek.org/listinfo and search '''Sergio''' ||  ||  ||  ||  
 
|-
 
|-
−
|| RT http://todo.freegeek.org/ ||  ||  ||  ||  
+
|| RT http://todo.freegeek.org/ '''Sergio''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Wiki http://wiki.freegeek.org/ ||  ||  ||  ||  
+
|| Wiki http://wiki.freegeek.org/ '''Sergio''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Database http://data/  (only accessible from inside FG) ||  ||  ||  ||  
+
|| Database http://data/  (only accessible from inside FG) '''Sergio''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Where and how to record work hours http://noonien/sched/enterID.php ||  ||  ||  ||  
+
|| Where and how to record work hours http://noonien/sched/enterID.php '''Sergio''' ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) ||  ||  ||  ||  
+
|| Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) '''Ali'''||  ||  ||  ||  
 
|-
 
|-
−
|| Introduced around to core volunteers ||  ||  ||  ||  
+
|| Introduced around to core volunteers '''buddy''' ||  ||  ||  ||  
 
|-
 
|-
 
|| Get photo and bio for staff page(http://www.freegeek.org/staff) ||  ||  ||  ||  
 
|| Get photo and bio for staff page(http://www.freegeek.org/staff) ||  ||  ||  ||  
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|| what to expect during probationary period ||  ||  ||  ||  
 
|| what to expect during probationary period ||  ||  ||  ||  
 
|-
 
|-
−
|| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) ||  ||  ||  ||  
+
|| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) '''buddy''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Command Line Navigation ||  ||  ||  ||  
+
|| Command Line Navigation '''Ali''' ||  ||  ||  ||  
 
|-
 
|-
 
|| [[Free Geek FAQ]] ||  ||  ||  ||  
 
|| [[Free Geek FAQ]] ||  ||  ||  ||  
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|| [[Netiquette at Free Geek]] ||  ||  ||  ||  
 
|| [[Netiquette at Free Geek]] ||  ||  ||  ||  
 
|-
 
|-
−
|| Documentation (why it's important, where to document what) ||  ||  ||  ||  
+
|| Documentation (why it's important, where to document what) '''Luiz''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Where to park your car ||  ||  ||  ||  
+
|| Where to park your car '''Tony''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Full policy list [[Category:Policy]] ||  ||  ||  ||  
+
|| Full policy list [[Category:Policy]] '''Tony''' ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}

Revision as of 11:07, 10 March 2009

Update in process. Draft by 3/11/09!

This form should be printed out, completed, and placed in the new staff member's file.

This information is specifically intended for new Staff Collective Members.

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done and that a complete hardcopy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation.

Type

  • Type refers to type of worker. Free Geek employs 5 different types of workers, and they are noted as follows:
    • C: Collective Member
    • I: Intern
    • N: Nother
    • S: Substitute
    • M: Committed


New Hire's Name: __________________________________

Buddy's Name: _____________________________________


HR paperwork and policy briefing Type Date New Hire Initials Staff Buddy Initials
I-9 form MK
W-4 form MK
Health Insurance explanation/meeting Laurel
Set up Retirement Plan Meeting Laurel
Direct Deposit of paychecks MK
Staff Handbook
Staff Vacation Policies/Change in Schedule
Arriving Late and Cancellations/Calling in Sick
Signing Checks, Contracts, Invoices Liane
Committee Selection (Standing Staff Committees)


Physical orientation Type Date New Hire Initials Staff Buddy Initials
Closing training Dave
Safety training. Details on that page. Matteo
Get keys, add to Keyholders and provide education (After Hours Access Policy) Matteo
Workspace/Office
Laptop Ali


ASS & Other technical stuff Type Date New Hire Initials Staff Buddy Initials
Create a Free Geek email address Richard
Create a Secure Wiki account Richard
Create database account Richard
Create RT account Richard
create wiki account Richard
Create an Application Server account (fgstaff, beancounters) Richard
Add to Contact Info list on the secure wiki Richard
Add to Email Lists (staff, core, council, minutes, committees) Richard
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) Richard
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review buddy
Phone Darryl


Technical infrastructure orientation Type Date New Hire Initials Staff Buddy Initials
Email archives http://lists.freegeek.org/listinfo and search Sergio
RT http://todo.freegeek.org/ Sergio
Wiki http://wiki.freegeek.org/ Sergio
Database http://data/ (only accessible from inside FG) Sergio
Where and how to record work hours http://noonien/sched/enterID.php Sergio


Cultural orientation Type Date New Hire Initials Staff Buddy Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus) Ali
Introduced around to core volunteers buddy
Get photo and bio for staff page(http://www.freegeek.org/staff)
Job Descriptions for other staff members
this page
Don't tell them they are required to bring donuts to the first staff meeting
Explain what to expect the first few weeks
what to expect during probationary period
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) buddy
Command Line Navigation Ali
Free Geek FAQ
Netiquette at Free Geek
Documentation (why it's important, where to document what) Luiz
Where to park your car Tony
Full policy list Tony
Retrieved from "http://wiki.freegeek.org/index.php?title=New_Staff_Member_Orientation&oldid=38418"