Difference between revisions of "New Staff Member Orientation"

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(assignment of tasks)
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| I-9 form '''MK''' ||  ||  ||  ||   
+
|| I-9 form '''(MK)''' ||  ||  ||  ||   
 
|-
 
|-
−
|| W-4 form '''MK''' ||  ||  ||  ||   
+
|| W-4 form '''(MK)''' ||  ||  ||  ||   
 
|-
 
|-
−
|| [[Health Insurance]] explanation/meeting '''Laurel''' ||  ||  ||  ||
+
|| [[Direct Deposit of paychecks]] '''(MK)''' ||  ||  ||  ||
 
|-
 
|-
−
|| Set up Retirement Plan Meeting '''Laurel''' ||  ||  ||  ||
+
|| [[Health Insurance]] explanation/meeting '''(Laurel)''' ||  ||  ||  ||
 
|-
 
|-
−
|| [[Direct Deposit of paychecks]] '''MK''' ||  ||  ||  ||
+
|| Set up Retirement Plan Meeting '''(Laurel)''' ||  ||  ||  ||
 
|-
 
|-
−
|| [[Staff Handbook]] ||  ||  ||  ||
+
|| [[Staff Handbook]] '''(Liane)''' ||  ||  ||  ||
 
|-
 
|-
−
|| [[Staff Vacation Policies]]/Change in Schedule ||  ||  ||  ||
+
|| [[Staff Vacation Policies]]/Change in Schedule '''(Liane)''' ||  ||  ||  ||
 
|-
 
|-
−
|| [[Arriving Late and Cancellations]]/Calling in Sick ||  ||  ||  ||
+
|| [[Arriving Late and Cancellations]]/Calling in Sick '''(Liane)''' ||  ||  ||  ||
 
|-
 
|-
−
|| Signing Checks, Contracts, Invoices '''Liane''' ||  ||  ||  ||
+
|| Signing Checks, Contracts, Invoices '''(Liane)''' ||  ||  ||  ||
 
|-
 
|-
−
|| Committee Selection ([[Standing Staff Committees]]) ||  ||  ||  ||
+
|| Committee Selection ([[Standing Staff Committees]]) '''(Darryl)''' ||  ||  ||  ||
 
|-
 
|-
 
|}
 
|}
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| [[Closing]] training '''Dave''' ||  ||  ||  ||  
+
|| [[Closing]] training '''(Dave)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Safety]] training. Details on that page. '''Matteo''' ||  ||  ||  ||  
+
|| [[Safety]] training. Details on that page. '''(Matteo)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) '''Matteo''' ||  ||  ||  ||  
+
|| Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) '''(Matteo)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Workspace/Office ||  ||  ||  ||  
+
|| Workspace/Office '''(Matteo)''' ||  ||  ||  ||  
 
|-
 
|-
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|| Laptop '''Ali''' || || || ||
+
|| Laptop '''(Ali)''' || || || ||
 
|}
 
|}
  
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Create a Free Geek email address '''Richard''' ||  ||  ||  ||  
+
|| Create a Free Geek email address '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Create a Secure Wiki account '''Richard''' ||  ||  ||  ||  
+
|| Create a Secure Wiki account '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
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|| Create database account '''Richard''' ||  ||  ||  ||  
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|| Create database account '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
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|| Create RT account '''Richard''' ||  ||  ||  ||  
+
|| Create RT account '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
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|| create wiki account '''Richard''' ||  ||  ||  ||  
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|| create wiki account '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
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|| Create an Application Server account (fgstaff, beancounters) '''Richard''' ||  ||  ||  ||  
+
|| Create an Application Server account (fgstaff, beancounters) '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the secure wiki '''Richard''' ||  ||  ||  ||  
+
|| Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the secure wiki '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Add to Email Lists (staff, core, council, minutes, committees) '''Richard''' ||  ||  ||  ||  
+
|| Add to Email Lists (staff, core, council, minutes, committees) '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Add to staffworksheet.gnumeric spreadsheet (Ask a '''beancounter''') '''Richard''' ||  ||  ||  ||  
+
|| Add to staffworksheet.gnumeric spreadsheet (Ask a '''beancounter''') '''(Richard)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review '''buddy''' ||  ||  ||  ||
+
|| Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review '''(buddy)''' ||  ||  ||  ||
 
|-
 
|-
−
|| Phone '''Darryl''' ||  ||  ||  ||  
+
|| Set up Thunderbird on laptop '''(Michael)''' ||  ||  ||  ||
 +
|| Phone '''(Darryl)''' ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Email archives http://lists.freegeek.org/listinfo and search '''Sergio''' ||  ||  ||  ||  
+
|| Email archives http://lists.freegeek.org/listinfo and search '''(Sergio)''' ||  ||  ||  ||  
 
|-
 
|-
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|| RT http://todo.freegeek.org/ '''Sergio''' ||  ||  ||  ||  
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|| RT http://todo.freegeek.org/ '''(Sergio)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Wiki http://wiki.freegeek.org/ '''Sergio''' ||  ||  ||  ||  
+
|| Wiki http://wiki.freegeek.org/ '''(Sergio)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Database http://data/  (only accessible from inside FG) '''Sergio''' ||  ||  ||  ||  
+
|| Database http://data/  (only accessible from inside FG) '''(Sergio)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Where and how to record work hours http://noonien/sched/enterID.php '''Sergio''' ||  ||  ||  ||  
+
|| Where and how to record work hours http://noonien/sched/enterID.php '''(Sergio)''' ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) '''Ali'''||  ||  ||  ||  
+
|| Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) '''(Ali)'''||  ||  ||  ||  
 
|-
 
|-
−
|| Introduced around to core volunteers '''buddy''' ||  ||  ||  ||  
+
|| Introduced around to core volunteers '''(buddy)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Get photo and bio for staff page(http://www.freegeek.org/staff) ||  ||  ||  ||  
+
|| Get photo and bio for staff page(http://www.freegeek.org/staff) '''(Luiz)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Job Descriptions]] for other staff members ||  ||  ||  ||  
+
|| [[Job Descriptions]] for other staff members '''(Darryl)''' ||  ||  ||  ||  
 
|-
 
|-
 
|| [[Staff Responsibilities|this page]] ||  ||  ||  ||  
 
|| [[Staff Responsibilities|this page]] ||  ||  ||  ||  
 
|-
 
|-
−
|| Don't tell them they are required to bring donuts to the first staff meeting ||  ||  ||  ||  
+
|| Don't tell them they are required to bring donuts to the first staff meeting '''(everyone)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Explain what to expect the first few weeks ||  ||  ||  ||  
+
|| Explain what to expect the first few weeks '''(buddy)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| what to expect during probationary period ||  ||  ||  ||  
+
|| what to expect during probationary period '''(buddy)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) '''buddy''' ||  ||  ||  ||  
+
|| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) '''(buddy)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Command Line Navigation '''Ali''' ||  ||  ||  ||  
+
|| Command Line Navigation '''(Ali)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Free Geek FAQ]] ||  ||  ||  ||  
+
|| [[Free Geek FAQ]] '''(Tony)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Netiquette at Free Geek]] ||  ||  ||  ||  
+
|| [[Netiquette at Free Geek]] '''(Tony)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Documentation (why it's important, where to document what) '''Luiz''' ||  ||  ||  ||  
+
|| Documentation (why it's important, where to document what) '''(Luiz)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Where to park your car '''Tony''' ||  ||  ||  ||  
+
|| Where to park your car '''(Tony)''' ||  ||  ||  ||  
 
|-
 
|-
−
|| Full policy list [[Category:Policy]] '''Tony''' ||  ||  ||  ||  
+
|| Full policy list [[Category:Policy]] '''(Tony)''' ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}

Revision as of 16:17, 10 March 2009

Update in process. Draft by 3/11/09!

This form should be printed out, completed, and placed in the new staff member's file.

This information is specifically intended for new Staff Collective Members.

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done and that a complete hardcopy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation.

Type

  • Type refers to type of worker. Free Geek employs 5 different types of workers, and they are noted as follows:
    • C: Collective Member
    • I: Intern
    • N: Nother
    • S: Substitute
    • M: Committed


New Hire's Name: __________________________________

Buddy's Name: _____________________________________


HR paperwork and policy briefing Type Date New Hire Initials Staff Buddy Initials
I-9 form (MK)
W-4 form (MK)
Direct Deposit of paychecks (MK)
Health Insurance explanation/meeting (Laurel)
Set up Retirement Plan Meeting (Laurel)
Staff Handbook (Liane)
Staff Vacation Policies/Change in Schedule (Liane)
Arriving Late and Cancellations/Calling in Sick (Liane)
Signing Checks, Contracts, Invoices (Liane)
Committee Selection (Standing Staff Committees) (Darryl)


Physical orientation Type Date New Hire Initials Staff Buddy Initials
Closing training (Dave)
Safety training. Details on that page. (Matteo)
Get keys, add to Keyholders and provide education (After Hours Access Policy) (Matteo)
Workspace/Office (Matteo)
Laptop (Ali)


ASS & Other technical stuff Type Date New Hire Initials Staff Buddy Initials
Create a Free Geek email address (Richard)
Create a Secure Wiki account (Richard)
Create database account (Richard)
Create RT account (Richard)
create wiki account (Richard)
Create an Application Server account (fgstaff, beancounters) (Richard)
Add to Contact Info list on the secure wiki (Richard)
Add to Email Lists (staff, core, council, minutes, committees) (Richard)
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) (Richard)
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review (buddy)
Set up Thunderbird on laptop (Michael) Phone (Darryl)


Technical infrastructure orientation Type Date New Hire Initials Staff Buddy Initials
Email archives http://lists.freegeek.org/listinfo and search (Sergio)
RT http://todo.freegeek.org/ (Sergio)
Wiki http://wiki.freegeek.org/ (Sergio)
Database http://data/ (only accessible from inside FG) (Sergio)
Where and how to record work hours http://noonien/sched/enterID.php (Sergio)


Cultural orientation Type Date New Hire Initials Staff Buddy Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus) (Ali)
Introduced around to core volunteers (buddy)
Get photo and bio for staff page(http://www.freegeek.org/staff) (Luiz)
Job Descriptions for other staff members (Darryl)
this page
Don't tell them they are required to bring donuts to the first staff meeting (everyone)
Explain what to expect the first few weeks (buddy)
what to expect during probationary period (buddy)
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) (buddy)
Command Line Navigation (Ali)
Free Geek FAQ (Tony)
Netiquette at Free Geek (Tony)
Documentation (why it's important, where to document what) (Luiz)
Where to park your car (Tony)
Full policy list (Tony)
Retrieved from "http://wiki.freegeek.org/index.php?title=New_Staff_Member_Orientation&oldid=38432"