Difference between revisions of "New Staff Member Orientation"
(→Type: removed "eligible for HIRE Act" because it does not apply after 01/31/2011; also reassigned tasks assigned to Ali) |
(changed content to include committed orientation info) |
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− | This form should be printed out, completed, and placed in the new | + | This form should be printed out, completed, and placed in the new Committed non-Collective Member's file. |
==Checklist== | ==Checklist== | ||
When new staff is hired there are several steps that need to be performed. It's the [[buddy]]'s job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. | When new staff is hired there are several steps that need to be performed. It's the [[buddy]]'s job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. | ||
− | The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members ('''noted in bold beside the task''') who are responsible for parts of the orientation. | + | The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members ('''noted in bold beside the task''') who are responsible for parts of the orientation. |
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New Hire's Name: __________________________________ | New Hire's Name: __________________________________ | ||
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Buddy's Name: _____________________________________ | Buddy's Name: _____________________________________ | ||
+ | |||
+ | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
+ | |- style="background:black; color:white" | ||
+ | !| Buddy: Do the following before new hire's first day | ||
+ | !| Date | ||
+ | !| Staff Initials | ||
+ | |- | ||
+ | || Call new hire and ask them to bring a voided check and a passport or a social security card and a state ID on their first day || || | ||
+ | |- | ||
+ | || Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review || || | ||
+ | |- | ||
+ | || Create Personnel "File" (RT Ticket) || || | ||
+ | |- | ||
+ | |} | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| HR paperwork and policy briefing | !| HR paperwork and policy briefing | ||
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || I-9 form | + | || I-9 form || || || |
|- | |- | ||
− | || W-4 form | + | || W-4 form || || || |
|- | |- | ||
− | || [[Direct Deposit of paychecks]] | + | || [[Direct Deposit of paychecks]] || || || |
|- | |- | ||
− | || | + | || Ask if they have any previously planned vacations || || || |
|- | |- | ||
− | + | || [[Health Insurance]] explanation/meeting || || || | |
− | |||
− | || [[ | ||
|- | |- | ||
− | || | + | || Eligible under HIRE act? || || || |
|- | |- | ||
− | || [[ | + | || [[Staff Handbook]] || || || |
|- | |- | ||
− | || | + | || [[Staff Vacation Policies]]/Change in Schedule || || || |
|- | |- | ||
− | || | + | || [[Arriving Late and Cancellations]]/Calling in Sick || || || |
|- | |- | ||
− | || | + | || Signing Checks, Contracts, Invoices || || || |
|- | |- | ||
− | || | + | || Explain that this position is at-will employment and that he/she is subject to reviews || || || |
|- | |- | ||
− | || | + | || Conflict of Interest Form ([[Conflict of Interest Policy]]) || || || |
+ | |- | ||
+ | || Emergency Info Request Form || || || | ||
|- | |- | ||
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|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| Physical orientation | !| Physical orientation | ||
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || [[ | + | || [[Safety]] training. Details on that page. || || || |
|- | |- | ||
− | || [[ | + | || Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) || || || |
|- | |- | ||
− | || | + | || Workspace/Office || || || |
|- | |- | ||
− | |||
− | |||
− | |||
|} | |} | ||
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|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| [[ASS]] & Other technical stuff | !| [[ASS]] & Other technical stuff | ||
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Create a Free Geek email address | + | || Create a Free Geek email address || || || |
− | |||
− | |||
− | |||
− | |||
− | |||
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− | |||
− | |||
− | |||
− | |||
|- | |- | ||
− | || | + | || Create database account || || || |
|- | |- | ||
− | || | + | || Create RT account || || || |
|- | |- | ||
− | || | + | || Create wiki account || || || |
|- | |- | ||
− | || | + | || Create an Application Server account (fgstaff, beancounters) || || || |
|- | |- | ||
− | || | + | || Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the staff wiki || || || |
|- | |- | ||
− | || Add to | + | || Add to basic Email Lists (staff or paidworkers, regulars, locks) || || || |
|- | |- | ||
− | || | + | || Add to staffworksheet.gnumeric spreadsheet || || || |
|- | |- | ||
− | + | || Add to other Email Lists (committees) || || || | |
− | |||
− | || Add to other Email Lists (committees) | ||
|- | |- | ||
|} | |} | ||
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|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| Technical infrastructure orientation | !| Technical infrastructure orientation | ||
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Email archives http://lists.freegeek.org/listinfo and search | + | || Email archives http://lists.freegeek.org/listinfo and search || || || |
− | |||
− | |||
|- | |- | ||
− | || | + | || RT http://todo.freegeek.org/ || || || |
|- | |- | ||
− | || | + | || Wiki http://wiki.freegeek.org/ || || || |
|- | |- | ||
− | || | + | || Database http://data/ (only accessible from inside FG) || || || |
|- | |- | ||
− | || | + | || Where and how to record work hours http://data/worked_shifts || || || |
|- | |- | ||
|} | |} | ||
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|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| Cultural orientation | !| Cultural orientation | ||
− | |||
!| Date | !| Date | ||
!| New Hire Initials | !| New Hire Initials | ||
!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]] | + | || Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) || || || |
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
|- | |- | ||
− | || | + | || Introduced around to core volunteers || || || |
|- | |- | ||
− | || | + | || Get photo and bio for staff page(http://www.freegeek.org/staff) || || || |
|- | |- | ||
− | || | + | || [[Job Descriptions]] for other staff members || || || |
|- | |- | ||
− | || what to expect | + | || Explain what to expect the first few weeks || || || |
|- | |- | ||
− | || | + | || what to expect during probationary period || || || |
|- | |- | ||
− | || | + | || How to tell you're doing well (on time, floor shifts, moving position forward, commitments) || || || |
|- | |- | ||
− | || [[Free Geek FAQ]] | + | || [[Free Geek FAQ]] || || || |
|- | |- | ||
− | || [[Standing Staff Committees]] What the committees do and where to send what emails | + | || [[Standing Staff Committees]] What the committees do and where to send what emails || || || |
|- | |- | ||
− | || [[Netiquette at Free Geek]] | + | || [[Netiquette at Free Geek]] || || || |
|- | |- | ||
− | || Documentation (why it's important, where to document what) | + | || Documentation (why it's important, where to document what) || || || |
|- | |- | ||
− | || Where to park your car | + | || Where to park your car || || || |
|- | |- | ||
− | || Full policy list (see Policy | + | || Full policy list (see Policy cateFgory) || || || |
|- | |- | ||
|} | |} |
Revision as of 11:38, 16 July 2011
This form should be printed out, completed, and placed in the new Committed non-Collective Member's file.
Checklist
When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.
The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members (noted in bold beside the task) who are responsible for parts of the orientation.
New Hire's Name: __________________________________
Buddy's Name: _____________________________________
Buddy: Do the following before new hire's first day | Date | Staff Initials |
---|---|---|
Call new hire and ask them to bring a voided check and a passport or a social security card and a state ID on their first day | ||
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | ||
Create Personnel "File" (RT Ticket) |
HR paperwork and policy briefing | Date | New Hire Initials | Staff Initials |
---|---|---|---|
I-9 form | |||
W-4 form | |||
Direct Deposit of paychecks | |||
Ask if they have any previously planned vacations | |||
Health Insurance explanation/meeting | |||
Eligible under HIRE act? | |||
Staff Handbook | |||
Staff Vacation Policies/Change in Schedule | |||
Arriving Late and Cancellations/Calling in Sick | |||
Signing Checks, Contracts, Invoices | |||
Explain that this position is at-will employment and that he/she is subject to reviews | |||
Conflict of Interest Form (Conflict of Interest Policy) | |||
Emergency Info Request Form |
Physical orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Safety training. Details on that page. | |||
Get keys, add to Keyholders and provide education (After Hours Access Policy) | |||
Workspace/Office |
ASS & Other technical stuff | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Create a Free Geek email address | |||
Create database account | |||
Create RT account | |||
Create wiki account | |||
Create an Application Server account (fgstaff, beancounters) | |||
Add to Contact Info list on the staff wiki | |||
Add to basic Email Lists (staff or paidworkers, regulars, locks) | |||
Add to staffworksheet.gnumeric spreadsheet | |||
Add to other Email Lists (committees) |
Technical infrastructure orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Email archives http://lists.freegeek.org/listinfo and search | |||
RT http://todo.freegeek.org/ | |||
Wiki http://wiki.freegeek.org/ | |||
Database http://data/ (only accessible from inside FG) | |||
Where and how to record work hours http://data/worked_shifts |
Cultural orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Orientation to our meeting structure (Facilitating, Scribing, Consensus) | |||
Introduced around to core volunteers | |||
Get photo and bio for staff page(http://www.freegeek.org/staff) | |||
Job Descriptions for other staff members | |||
Explain what to expect the first few weeks | |||
what to expect during probationary period | |||
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | |||
Free Geek FAQ | |||
Standing Staff Committees What the committees do and where to send what emails | |||
Netiquette at Free Geek | |||
Documentation (why it's important, where to document what) | |||
Where to park your car | |||
Full policy list (see Policy cateFgory) |