Difference between revisions of "GEEK FAIR"

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GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space.  One was on July 16th 2005 from 1pm - 7pm.  Geek Fair fell on July 15th in 2006, which was a Saturday.
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GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space.  In 2005 and 2006, Geek Fair was held on the 16th and 15th of July, respectively.  This year, it'll be on July 21st from about 1-7pm.
  
 
Here's the latest [[Geek Fair Timeline]].
 
Here's the latest [[Geek Fair Timeline]].
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== Current ==
 
== Current ==
  
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Geek Fair meetings are every other Tuesday at 7:15pm.
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Geek Fair meetings are Tuesdays at 7:15pm.
  
 
== Get Involved! ==
 
== Get Involved! ==
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== Event Publicity ==
 
== Event Publicity ==
  
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Coordinator: Oso
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Coordinator: Shawn
  
 
* [http://freegeek.org/geekfair Geek Fair Website]
 
* [http://freegeek.org/geekfair Geek Fair Website]
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=== Sponsors ===
 
=== Sponsors ===
  
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Coordinator(s): Oso, Jeanne
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Coordinator(s): Oso
  
 
* Portland Mercury - 2 ads 1/8 page and 1/4 page.
 
* Portland Mercury - 2 ads 1/8 page and 1/4 page.
 
* Belmont Computers - cool raffle prizes
 
* Belmont Computers - cool raffle prizes
 
* BackSpace - promotion, LAN gaming and gaming machines for prizes.
 
* BackSpace - promotion, LAN gaming and gaming machines for prizes.
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* Wibiki
 
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* Virtuous
 
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* Dennis Uniform Manufacturing
 
  
 
== Getting Ready to Go! ==
 
== Getting Ready to Go! ==
  
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* Day-of preparations for '''2006''' are at [[Geek Fair Timeline]].
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* Day-of preparations for '''2007''' are at [[Geek Fair Timeline]].
 
* [[Geek Fair Setup Schedule]]: '''this thing's from 2005'''
 
* [[Geek Fair Setup Schedule]]: '''this thing's from 2005'''
  
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== Entertainment ==
 
== Entertainment ==
  
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Coordinator(s): revphil, D-D-D-Dave!
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Coordinator(s): revphil, D-D-D-Dave!, um everyone
  
 
'''Happening'''
 
'''Happening'''
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* Geek Arena game show
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* Geek Arena game show - Dave
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* [[Smashtacular]]
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* [[Smashtacular]] - Clint/Sergio?
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* LAN Party courtesy of Backspace
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* LAN Party courtesy of Backspace - Joren?
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* Street Fighter and Mortal Combat on the big screen
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* Big screen vids - Joren?
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* Hard drive toss / slide
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* Hard drive toss / slide - Phil
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* Dunk Tank
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* Dunk Tank - Oso
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* Stencil Party
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* Kazum - Phil
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* Delete Martin's Spam! Martin gets lots of spam, duh. Only due to his recent travels to Uganda half of his emails from Africa are not spam. Whoa! perhaps some asses could provide this as a challenge. Contestants have 1min to delete as much spam as possible.
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* Puppet show - Phil and Ali
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* Fashion show - Phil
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* Zoobomb mayhem - Shawn and Phil
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* Tarot card readings - Ali
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* Linux clinic - Ali
  
 
== Kids Activities ==
 
== Kids Activities ==
  
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Coordinator: Carri Mae
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Coordinators: Sophia and Jenn Dolan
  
 
[[Geek Fair Kids Activities]]
 
[[Geek Fair Kids Activities]]
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== Raffle and Silent Auction ==
 
== Raffle and Silent Auction ==
  
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Coordinator(s): Jeanne
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Coordinator(s):  
  
 
* [[Silent Auction Coordinator]] instructions
 
* [[Silent Auction Coordinator]] instructions
  
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== Hospitality (Food, Drink & Lounge) ==
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== Food ==
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=== Public Carts ===
 
http://www.mchealthinspect.org/tempfood.html
 
http://www.mchealthinspect.org/tempfood.html
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* Honkin' Huge Burritos (big-ass cheap burritos, Shawn is contact)
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* Veggielicious http://www.veggielicious.net (all cheap vegan food, Jeremy is contact)
  
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'''Facilities''' FreeGeek needs food storage equipment (pantry, 2 chest freezers & 2 refrigerators with locks); 12-foot stainless steel food prep table; dish washer; 3
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=== Hospitality ===
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microwaves; soup & salad bar; two 5-foot upright floor fans; delivery van; deli case, ice machine; range/oven;
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Food given to volunteers and performers.
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* Aaron Burt will bring two little gas grills and one big and one medium freezer.
 
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* "poppa sano is offering up our old chest freezer."
 
  
 
'''Consumables''' we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)
 
'''Consumables''' we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)
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* $50 worth of produce from Organically Grown -Sophia
 
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* $20 gift card from Fred Meyers -Sophia
 
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* Squash from People's -Sophia
 
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* Bread from New Seasons - Sophia
 
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* Food from Wild Oats -Sophia, hoping that this is something Nathan will be picking up
 
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'''Expertise''' [[User:Originaljj|Originaljj]] (Mr. Brown) can provide food production, catering and hospitality event solutions labor, knowledge or project management by request (please schedule a meeting to discuss your needs)
 
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'''Casual labor, [[Geek Fair Volunteers]]''' how about 4 volunteers for 4 hours each once a week to facilitate a "Geek Morsels & Cooking Demonstrations" Booth --[[User:Originaljj|Originaljj]]
 
  
 
== Booths ==
 
== Booths ==
  
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Coordinator: Liane
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Coordinator: ??
  
 
Yep, this is where you find out about [[Geek Fair Booths]].
 
Yep, this is where you find out about [[Geek Fair Booths]].
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== Volunteer Coordination Station ==
 
== Volunteer Coordination Station ==
  
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Coordinator: Sophia and Jeanne
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Coordinator: Ali
  
 
[[Geek Fair Volunteers]]
 
[[Geek Fair Volunteers]]

Revision as of 13:26, 13 June 2007

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space. In 2005 and 2006, Geek Fair was held on the 16th and 15th of July, respectively. This year, it'll be on July 21st from about 1-7pm.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one one many Events that Free Geek does every year.

Current

Geek Fair meetings are Tuesdays at 7:15pm.

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Ali, Ebeth or RevPhil, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

In 2006, Geek Fair spent ~$2,600 on creating the event. This was over-budget. Our goal this year is to spend $2,300 max.

Year 2006 geek fair spending:

  • tents 1600
  • P/A 200
  • stage ??
  • food permit 50
  • fuel for fire people 40
  • block party permit 50
  • noise permit 54
  • OLCC permit 50
  • coolers (perhaps) 25
  • dunk tank 175
  • incidentals 50

Coordinators

Event Planning

Coordinator(s): All

Event Publicity

Coordinator: Shawn

Ad Space:

Portland Mercury

  • 1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
  • 1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).

Sponsors

Coordinator(s): Oso

  • Portland Mercury - 2 ads 1/8 page and 1/4 page.
  • Belmont Computers - cool raffle prizes
  • BackSpace - promotion, LAN gaming and gaming machines for prizes.

Getting Ready to Go!

Music and Performers

Coordinator(s): Jeff-eh and Shawn

  • Geek Fair Hotlist - Stuff the MCs (Phil, Shawn, Sophia) should remember to say between acts.

Entertainment

Coordinator(s): revphil, D-D-D-Dave!, um everyone

Happening

  • Geek Arena game show - Dave
  • Smashtacular - Clint/Sergio?
  • LAN Party courtesy of Backspace - Joren?
  • Big screen vids - Joren?
  • Hard drive toss / slide - Phil
  • Dunk Tank - Oso
  • Kazum - Phil
  • Puppet show - Phil and Ali
  • Fashion show - Phil
  • Zoobomb mayhem - Shawn and Phil
  • Tarot card readings - Ali
  • Linux clinic - Ali

Kids Activities

Coordinators: Sophia and Jenn Dolan

Geek Fair Kids Activities

Raffle and Silent Auction

Coordinator(s):

Food

Public Carts

http://www.mchealthinspect.org/tempfood.html

  • Honkin' Huge Burritos (big-ass cheap burritos, Shawn is contact)
  • Veggielicious http://www.veggielicious.net (all cheap vegan food, Jeremy is contact)

Hospitality

Food given to volunteers and performers.

Consumables we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)

Booths

Coordinator: ??

Yep, this is where you find out about Geek Fair Booths.

Here's a Booth Confirmation Letter.

Volunteer Coordination Station

Coordinator: Ali

Geek Fair Volunteers

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